Address
Form of work
SalaryWho we are:
We’re Cart.com, one of the fastest growing commerce enablement companies in the world. We provide the digital and physical infrastructure that empowers thousands of leading B2B and B2C companies to unify commerce operations across channels and sell and fulfil anywhere their customers are.
We’re building toward a world where commerce has no bounds. Our enterprise-grade software, services and logistics infrastructure, including our own network of omnichannel fulfillment and distribution centers, enable merchants to navigate an increasingly complex operating landscape and drive efficient growth.
Our goal is to be the global backbone of commerce. To achieve it, we’re looking for entrepreneurial, innovative and determined teammates who are eager to help our growing base of customers simplify their commerce operations and seamlessly reach their own customers, wherever they are. Sound like you? We’d love to hear from you.
Cart.com Fast Facts:
- 6,000+ customers worldwide
- 1,600+ employees globally
- 14 warehouses nationwide, totaling over 8 million square feet of space
- Our software lists $10+ trillion in product value across channels
- Our digital and physical operations support $8+ billion in Gross Merchandise Value
Our values:
Cart.com is building a company that is committed to living out these 6 core values:
- Be brand obsessed: Our lives are shaped by the brands we interact with daily. We obsess over the brands we serve, and about the things they care about.
- Think beyond the box: “We’ve always done it that way” is not a phrase uttered often at our office. We create creative solutions to complex problems.
- Don’t give up: We learn from our challenges and see them for what they are; great building blocks to an amazing brand story.
- Speak up: We communicate clearly and directly because we care deeply. Communication is the bedrock of our community.
- Work together: We’ve built a team that prides itself on diversity of thought and background. Collaboration is better with contrast.
- Remember to be human: We work hard, but we leave room for the people, places and things that we love.
The Role:
The ideal Executive Assistant should be an experienced, highly-organized, and energetic self-starter with a successful track record of thriving in a fast-paced environment. The Executive Assistant is responsible for supporting 2 executive leaders and managing the Houston office. The ideal candidate will be able to work closely with the executive team, outfit the new Houston office space, manage vendors and procurement, support HR functions, implement platforms and processes for office functions (conference room usage, etc.) and support events such as large meetings, and company parties. This role and functions will evolve over time as the company grows, and therefore we need someone who is excited about growth!
You know you will be successful in this role if you find joy in helping others feel at home. You are comfortable and confident seeking solutions and are considered to be highly resourceful and independent. You see the potential of a community and a space, and you get excited about helping them both exceed their potential. Whether it is ordering lunch for the team, getting an employee set up on their first day, or working with a designer to outfit a new area in the space, you aim to please. You are a natural multitasker who is quick to respond to—and prioritize—requests.
What You’ll Do:
- Support C-level executives and other leadership with administrative tasks such as arranging travel, booking appointments, booking rooms/spaces, expense reporting, mailing packages, coordinating meetings, creating meeting minutes, and other miscellaneous errands.
- It is imperative to understand that job duties and expectations will change as there will be a need to be able to flex to accommodate, within reason, as business needs demand
- Help the executive team multiply their capacity by implementing and improving internal administrative and communication systems.
- Ensure back-end administrative tasks are always taken care of, providing a high degree of organization, creating efficiencies and processes, using templates, etc.
- Anticipate conflicts (such as vendor access issues) and solve tactfully and quickly.
- Help make the Cart.com Houston office a home for our employees and guests by being the hospitality liaison for visitors and company events (company town halls, board meetings, guest visits, etc.), going above and beyond to make people feel welcome and cared for.
- Provide effective Front Desk Coverage
- Manage office supplies inventory and office budget.
- Ensure office spaces are clean, presentable, and always fully stocked with various refreshments and snacks.
- Serve as liaison and coordinator for any office IT Networking issues
- Plan and execute Cart.com events – whether in Houston or at our other Cart.com locations – to support culture building across our team.
- Coordinate, organize and set-up office lunches, events & catering for meetings
- Interface with Building Management to ensure smooth operations of the office, maintenance requests and any necessary repairs.
- Manage and maintain conference room bookings. You will anticipate and solve potential conflicts with double bookings.
- Must be comfortable standing for long periods of time and moving boxes up to 25 pounds
Who You Are:
- Protect security - You take detailed measures to maintain the highest level of confidentiality with sensitive material and information.
- A Leader- You take initiative and can bring out your leadership and proactive mindset. You value efficiency and creating smooth operations for the organization.
- A Team Player- You are a team player that keeps a team first mentality. You are aware that your personality and demeanor has a direct impact on those around you.
- Adaptable- You are highly adaptable to business changes and a fast-paced, constantly changing environment. You are comfortable with ambiguity and can easily wear many hats as needed.
- First Class Communicator- You bring first class verbal and written communication skills and can adapt according to your audience and environment.
- Organized- You are extremely organized. You can manage competing priorities/projects and independently manage your timelines/deadlines.
- Attention to detail- You pay attention to detail and use that strength to minimize risk.
What You’ve Done:
- You are a seasoned administrative or Executive Assistant who has directly supported Senior Leadership and/or executive leadership (i.e., C-suite)
- You have successfully lead office management responsibilities directly and/or indirectly in a corporate office environment.
- You have lead event management and execution for a corporate office environment and/or high-profile office and/or board meetings.
- You bring advanced experience using Microsoft Office, Outlook, Zoom and Teams
Nice to Haves:
- Your experience is within Private Equity and/or Investment Banking
- You have experience in a startup environment supporting operations and the executive team.
- Notary Public
Cart.com is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.
