Executive Assistant 1 - Infrastructure Platform & Data Team (Hybrid - Seattle)

Executive Assistant1 in Technology - Infrastructure Platform & Data Team – Seattle Hub

Job Summary:

We are seeking a highly organized and proactive Executive Assistant to support Vice Presidents within the Infrastructure Platform & Data organization. The ideal candidate will be experienced in handling a wide range of administrative and executive support-related tasks, with the ability to work independently and with a team of other Executive Assistants and leaders. This role requires impeccable attention to detail, the ability to meet tight deadlines, flexibility, and great communication skills.
Key Responsibilities:

• 
  Provide comprehensive support services to the Vice Presidents that are the foundation of a professional, responsive, and effective environment for the organization

• Manage complex calendars by proactively prioritizing, scheduling, preparing for and communicating meetings and events as well as travel arrangements for the Vice Presidents and others as needed

• Partner with other team members to help build company culture by leading engagement/recognition projects, organizing team communications and planning events, both internally and offsite

• Assist in maintaining department discretionary budget and manage expense reconciliations

• Prepare and edit correspondence, reports, and presentations

• Handle confidential information with discretion and maintain the security of the Vice Presidents records and files

• Perform other related duties and execute projects as assigned

Qualifications:

• Proven experience as an Executive Assistant or similar administrative role

• Proficient in Microsoft Office Suite (SharePoint, Excel, Outlook, and PowerPoint) and experience with virtual meeting software (e.g., Microsoft Teams, Slack)

• Strong organizational skills with the ability to multi-task and manage multiple projects simultaneously

• Excellent communication and interpersonal skills

• Ability to navigate through ambiguity and influence without authority

• A proactive approach to problem-solving with strong decision-making capabilities

• Ability to maintain a high level of integrity and discretion in handling confidential information.

• Experience in managing executive calendars and travel arrangements

• Bachelors degree in business administration or related field preferred