Executive Administrator

About us:

From innovative menus and striking design to impeccable service and critical attention to detail, at Great Performances, we weave our mission into all we do. This woman-owned business serving New York City for over four decades has evolved from a waitress staffing agency to the leading catering, events, and hospitality companies in the greater New York area. We provide food services in an array of celebrated New York City cultural institutions including Jazz at Lincoln Center, Brooklyn Museum, Brooklyn Academy of Music, Wave Hill, and The Apollo Theater. We are known for full-service catering and events, corporate workplace dining and amenity programs, and large-scale event and festival production. Great Performances is the nation’s first caterer to own and operate an organic farm, Katchkie Farm located in Kinderhook, NY. Progressive from the start, we consistently set the pace for industry best practices.

We are seeking highly motivated and talented individuals to join our team and to support our vision, mission, and values through everything they do. If you share our passion and want to make a meaningful impact, we invite you to apply.

Our Vision: Building Community to Better Our World

Our Mission: Unleash Joy through Genuine Hospitality

Our Core Values:

Craftsmanship: developing new menus, designs, and moments to deliver engaging experiences to our clients and guests.

People: creating fair access, opportunity, and advancement for everyone. Our employees are our greatest asset.

Sustainability: upholding and elevating standards for sustainable behaviors that support our planet.

Collaboration: aligning with our clients’, colleagues’, and community’s visions to execute a successful experience.

Doing Good through Food: engaging in action around food access, health and wellness, education, and philanthropy.

We are looking for an experienced Executive Administrator to the Chief Business Officer (CBO). This is a critical role that provides high-level administrative support to the CBO facilitating the efficient functioning of the department and contributing to the overall success of the organization. This role involves managing a wide range of administrative, organizational, and communication tasks while maintaining the utmost discretion and professionalism due to the direct reporting relationship to the CBO.

Responsibilities

• Coordinate and manage the CBO’s calendar, including scheduling meetings, appointments, and events.
• Plan, schedule, and coordinate meetings, conferences, and presentations involving the CBO.
• Assist the CBO in managing tasks and projects by tracking progress, deadlines, and deliverables. Follow up on action items and ensure timely completion.
• Establish and maintain positive relationships with internal team members, clients, partners, and stakeholders. Serve as a representative of the CBO’s office and maintain a professional demeanor.
• Provide administrative assistance to the CBO, including expense tracking, budget monitoring, supply management, and other office-related tasks.
• Collaborate with other administrator assistants and team members to ensure seamless coordination and communication across the organization.

Skills

• Proven experience as an executive assistant, preferably supporting executives.
• Exceptional organizational and time-management skills.
• Strong written and verbal communication abilities.
• Proficiency in office software and tools (Microsoft Office Suite, scheduling software, etc.).
• Discretion and ability to handle sensitive and confidential information.
• Detail-oriented with excellent problem-solving capabilities.
• Ability to work independently and collaboratively in a fast-paced environment.
• Strong interpersonal skills and professional demeanor.
• Adaptability and flexibility in managing evolving priorities.

Wok Location: In person - 2417 3rd Avenue Bronx, New York 10451

Benefits: 401(k),PTO, Medical, Dental, and Vision insurance, Transit, and FSA (Flexible Spending Account)

Must be able to provide valid documentation that you are legally eligible to work in the United States.

Great Performances is an Equal Opportunity Employer.