Executive Administrator / Showroom Manager

We are excited to invite an organized and personable Executive Administrator / Office Manager to support the owner of our 25-year-old Fashion company. As an intricate part of the executive team, you will work directly with owner assisting her in both personal and business administration needs.

A Day In The Life:

Every day will vary in this role but from week to week you will be responsible for:

• Calendar Management
• Managing Personal Appointments
• Ordering lunch / confirming dinner and event reservations - business and personal
• Booking Travel business and personal
• Scheduling car pick ups
• Planning Events, Parties, and Catering
• Attending meetings as requested, take notes and facilitate follow-up.
• Ensuring that her computer and computer programs are properly working/ Coordinate with IT department should problems arise
• Managing Passwords
• Helping the owner address employee concerns
• Supporting the CEO and CFO as needed on special projects.

Showroom Assistance

• Managing Outgoing and Incoming Samples
• Ordering Office Supplies, Water, Copy paper.
• Showroom Calendar Management (Manage 4-showrooms calendars)
• Scheduling and/or Maintenance Repairs (Air conditioning, cleaning company, copy machines, Telephone system, Fire protection, water coolers)
• Helping the receptionist with welcoming, greeting and directing visitors

Who you are:

• You are meticulous with calendar management.
• You enjoy staying on top of small details and thrive in a fast -paced environment.
• You are able to solve problems and make alternative arrangements should plans change.
• You love organization and keeping an office tidy and functioning.
• You are an excellent communicator who can effectively work with creatives, production staff and senior management t
• You understand and respect the role of an owner who's #1 priority is to keep the entire organization on track.
• You are willing to do what it takes to get the job down -no task is to big or too small.
• Confidentiality is critical

Requirements:

• 3-6 years Executive Administration or Showroom management
• Wholesale experience preferred.
• Clear, concise communication and detailed follow-up a must.
• Proficiency with Excel and Microsoft Outlook is required.
• Ability to work independently and as part of a team.
• Quick to adapt to new environments and exceptional ability to master new technology.
• Dedicated and organized with impeccable time management.
• If you dont have the answer, you are the type of person to actively seek it out.
• The ability to foresee potential challenges and mitigate risk.

People who thrive on our team are:

• Tech Savvy (if dont know something are willing to YouTube it)
• Strong Project Managers
• Exceptional with Follow-up
• Super organized
• Adaptable and Flexible
• Able to manage multiple moving parts.
• Excited about being an intricate part of a brand launch.

Salary Range: $65,000 - $90,000 Dependent on Experience

Benefits: Hybrid 4 days in NYC office, Medical insurance, 401K Plan, PTO, option to participate in Transit, parking, FSA, Dental, and Vision