Executive Administrator

We're seeking a highly organized executive assistant with a proven ability to manage executive calendars and support leadership. The ideal candidate excels in organizational skills, proficiency with Outlook Calendar and Microsoft Office Suite, and possesses professional writing ability.
This individual will thrive in a fast-paced environment, handling tasks such as coordinating travel, preparing presentations, and managing confidential information. Representing Shipley Energy professionally, strong communication with the Board of Directors and key executives is essential.
Our ideal candidate embodies values of initiative, accountability, empathy, integrity, and innovation. They should be deadline-driven, demonstrate excellent communication skills, and have a proactive and adaptable approach. If you are committed to confidentiality and ready to contribute to Shipley Energy's success, apply for this pivotal role.
Responsibility + Expectations

• Manage the calendars and schedules of the Executive Leadership Team(ELT)
• Ensure the CEO is appropriately supported for meetings by overseeing the creation of presentations and ensuring all relevant details are communicated appropriately
• Coordinate travel logistics and prepare itineraries
• Communicate regularly with the Board of Directors and other key executive contacts
• Greet visitors for ELT and bring to the appropriate location
• Prepare materials for Board of Directors' meetings
• Take minutes at meetings and follow up on action items
• Prepare and handle confidential and personal information
• Order and receive office supplies
• Maintain copier and supply room
• Represent Shipley Energy to internal and external business contacts
• Save and send documents to Shipley Energy partners, vendors, and contacts
• File agreements/contracts after ELT approval
• Manage calendar for facility conference rooms
• Coordinate the York Revolution box schedule with partners and Team Members
• Manage the Charitable Contributions Committee with internal and external communication and coordination of donations and sponsorships
• Manage the coordination of events including logistics and RSVPs
• Support Human Resources and Marketing in Team Member and customer initiatives as needed
• Hold confidential information received in strict confidence and exercise a reasonable degree fo care to prevent disclosure
• Create and distribute The Shipley Herald
• Mange Wellness Program communications and activities
• Complete other duties as assigned

Requirements

• Proficiency with Outlook Calendar and Microsoft Office Suite
• Exceptional organizational skills
• Exemplifies and communicates the values of initiative, accountability, empathy, integrity, and innovation
• Maintain the highest level of confidentiality
• Professional writing ability
• Comfortable working with deadlines and skilled in timely response to emails
• Proven communication skills with all types of professionals
• 3-5 years of general business experience preferred

Starting Pay: $50,000 - $60,000 based on experience
Schedule: Monday - Friday 1st shift