Executive Administrator

Job Description

The Executive Assistant is responsible for supporting the SVPs in the Client Services organization. The SVPs are based in San Francisco and Austin.

A proactive and can-do attitude is essential. We are looking for a team member who will play a key role in supporting our North America Acquiring team. A strong candidate will have successfully supported several managers with varied job roles and collaborated with others to support team, departmental and office activities. The position is based in San Francisco, and reports to a Visa Senior Vice President.

Job Scope and Essential Functions

• Provide executive level administrative support, including managing multiple executive calendars in parallel, booking and managing executive travel plans, using Visa tools for expense and purchase management and preparing for meetings.
• Establish and maintain effective and cooperative professional relationships with internal and external business partners, including several levels of management, Visa employees and Visa clients
• Act as a liaison, problem solver, and facilitator across multiple time zones for an ambitious and energetic sales and account management leadership team at Visa’s corporate headquarters location
• Plan onsite and offsite team meetings and events, including coordinating conference room set- up, catering, A/V, and logistical arrangements, and providing occasional on-location support for team activities such as group meetings and team outings
• Prepare and update PowerPoint presentations, Excel spreadsheets, and other documents
• Provide support for reports, projects and initiatives as requested
• Assist with team travel arrangements as requested
• Be responsive to reasonable requests for off-hours work, email and messages follow-up

Team Support Responsibilities

• Provide support for site management and for other senior leaders
• Coordinate on-boarding of new employees and contractors, and associated tracking
• Assist with space management, workspace move requests and submit facilities work orders
• Maintain common areas such as break rooms and meeting rooms tidy after use
• Create purchase requisitions and assist staff with expense reporting and finance issues
• Perform team support duties including ordering office supplies, booking meeting rooms, processing training registrations, and updating distribution lists

Qualifications

Basic Qualifications:

• Minimum of 6 months of work experience or a Bachelor's Degree

Preferred Qualifications:

• 2 or more years of work experience
• Bachelor’s Degree (or equivalent combination of work and education experience) is preferred
• 5+ years of administrative experience, including current or recent role supporting executives in a comparable manner.
• Strong written and verbal communication skills, with the ability to communicate and collaborate effectively with a diverse group of people and job functions
• Proficiency in managing multiple executive calendars and organizing travel
• Demonstrated strengths balancing and prioritizing from several team members, with attention to detail and proven ability to organize well
• Skilled in Microsoft Outlook, Word, Excel, PowerPoint, and SharePoint, experience with Oracle iExpense and iProcurement helpful
• Track record of excellent leadership and professional presence and displays confidence in working with others
• Interest and expertise in event planning and/or project coordination
• Capable of working with discretion and tact in an environment exposed to a high level of sensitive and confidential information
• History of creative problem solving, ability to work well collaboratively and maintain a professional work environment

Additional Information

** Work Hours:** Varies upon the needs of the department.

** Travel Requirements:** This position requires travel 5-10% of the time.

** Mental/Physical Requirements:** This position will be performed in an office setting. The position will require the incumbent to sit and stand at a desk, communicate in person and by telephone, frequently operate standard office equipment, such as telephones and computers.

Visa is an EEO Employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability or protected veteran status. Visa will also consider for employment qualified applicants with criminal histories in a manner consistent with EEOC guidelines and applicable local law.

Visa will consider for employment qualified applicants with criminal histories in a manner consistent with applicable local law, including the requirements of Article 49 of the San Francisco Police Code.

U.S. APPLICANTS ONLY: The estimated salary range for a new hire into this position is 65,600.00 to 83,700.00 USD per year, which may include potential sales incentive payments (if applicable). Salary may vary depending on job-related factors which may include knowledge, skills, experience, and location. In addition, this position may be eligible for bonus and equity. Visa has a comprehensive benefits package for which this position may be eligible that includes Medical, Dental, Vision, 401 (k), FSA/HSA, Life Insurance, Paid Time Off, and Wellness Program.