Address
Form of workPosting Details
Position Information
Job Title
Executive Administrator
Position Summary
Provide administrative support for overall operations of the Office of the President and special projects as assigned by the President, while providing support on all Board of Trustees related projects.
Essential Duties and Responsibilities
Provide administrative support for the Office of the President, including but not limited to, responding to inquiries, requests for information, or complaints made to the President's Office; assist in processing all office expenditures through Colleague; monitor budgets, including tracking expenditures and, coordinate/manage special projects and events (catering, facility reservations and set-up, and audio-visual equipment). As a representative in the President's office, greets visitors, provides information and referrals, answer telephones, ascertains the nature of calls, takes accurate messages, and routes calls in a professional manner. Daily 25%
Provide administrative support for the University's Board of Trustees by organizing correspondence and documentation; maintaining Board rosters and files; developing and maintaining the Canvas site for the board of trustees, maintaining the motions and policy database, supporting Board Chair, Committee Chairs, and Board Committees as needed; coordinating and managing meeting arrangements; preparing agendas and meeting materials; and, managing the recording, transcribing, distributing, and maintenance of all Board minutes and other board-related documents. Weekly 55%
Provide administrative support for Executive Staff by organizing correspondence and documentation; coordinating and managing meeting arrangements; preparing agendas and meeting materials; and, managing the recording, transcribing, distributing, and maintenance of meeting minutes and other related documents. Schedule, organize and transcribe monthly Senior Staff meetings. Weekly 10%
Coordinate stewardship opportunities on behalf of the President for donors, community members, board members, etc.; coordinate student workers to assist in the President's office. Annually 5%
Other duties as assigned by General Counsel and the President Daily 5%
Education, Certifications and/or Licenses
Bachelor's degree required.
Minimum of 5 years of higher education office experience required.
Public relations, marketing, donor relations, board relations background strongly desired.
Experience
Knowledge, Skills & Abilities
Knowledge of Board governance protocol preferred.
Knowledge of standard office practices and procedures, including filing.
Proficiency with an integrated administrative system and current software programs.
Proficient use of multi-line phone system and standard office equipment.
Knowledge of and ability to adhere to University and President's Office procedures and policies.
Ability to be discrete in handling confidential matters, while complying with privacy regulations.
Ability to work independently in the most efficient manner with minimum supervision.
Proven interpersonal skills to provide support in a high-profile office with tact and diplomacy.
Ability to work effectively with a wide range of constituencies in a diverse community.
Ability to provide and demonstrate quality customer service.
Ability to maintain a professional appearance and office atmosphere.
Strong organizational skills with the ability to handle multiple tasks.
Ability to plan, prioritize tasks and meet deadlines.
Skill in budget preparation, fiscal management and utilizing resources.
LANGUAGE SKILLS:
Ability to read and comprehend instructions, routine correspondence, and memos. Ability to write standard business correspondence. Ability to effectively present information to University employees, Board members, students, and external constituents.
MATHEMATICAL SKILLS:
Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent and to draw and interpret bar graphs.
REASONING ABILITY:
Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.
Posting Detail Information
Posting Number
2016AS924P
Posting Open Date
Open Until Filled
Posting Close Date
Special Instructions to Applicants
Position Information
Job Title
Executive Administrator
Position Summary
Provide administrative support for overall operations of the Office of the President and special projects as assigned by the President, while providing support on all Board of Trustees related projects.
Essential Duties and Responsibilities
Provide administrative support for the Office of the President, including but not limited to, responding to inquiries, requests for information, or complaints made to the President's Office; assist in processing all office expenditures through Colleague; monitor budgets, including tracking expenditures and, coordinate/manage special projects and events (catering, facility reservations and set-up, and audio-visual equipment). As a representative in the President's office, greets visitors, provides information and referrals, answer telephones, ascertains the nature of calls, takes accurate messages, and routes calls in a professional manner. Daily 25%
Provide administrative support for the University's Board of Trustees by organizing correspondence and documentation; maintaining Board rosters and files; developing and maintaining the Canvas site for the board of trustees, maintaining the motions and policy database, supporting Board Chair, Committee Chairs, and Board Committees as needed; coordinating and managing meeting arrangements; preparing agendas and meeting materials; and, managing the recording, transcribing, distributing, and maintenance of all Board minutes and other board-related documents. Weekly 55%
Provide administrative support for Executive Staff by organizing correspondence and documentation; coordinating and managing meeting arrangements; preparing agendas and meeting materials; and, managing the recording, transcribing, distributing, and maintenance of meeting minutes and other related documents. Schedule, organize and transcribe monthly Senior Staff meetings. Weekly 10%
Coordinate stewardship opportunities on behalf of the President for donors, community members, board members, etc.; coordinate student workers to assist in the President's office. Annually 5%
Other duties as assigned by General Counsel and the President Daily 5%
Education, Certifications and/or Licenses
Bachelor's degree required.
Minimum of 5 years of higher education office experience required.
Public relations, marketing, donor relations, board relations background strongly desired.
Experience
Knowledge, Skills & Abilities
Knowledge of Board governance protocol preferred.
Knowledge of standard office practices and procedures, including filing.
Proficiency with an integrated administrative system and current software programs.
Proficient use of multi-line phone system and standard office equipment.
Knowledge of and ability to adhere to University and President's Office procedures and policies.
Ability to be discrete in handling confidential matters, while complying with privacy regulations.
Ability to work independently in the most efficient manner with minimum supervision.
Proven interpersonal skills to provide support in a high-profile office with tact and diplomacy.
Ability to work effectively with a wide range of constituencies in a diverse community.
Ability to provide and demonstrate quality customer service.
Ability to maintain a professional appearance and office atmosphere.
Strong organizational skills with the ability to handle multiple tasks.
Ability to plan, prioritize tasks and meet deadlines.
Skill in budget preparation, fiscal management and utilizing resources.
LANGUAGE SKILLS:
Ability to read and comprehend instructions, routine correspondence, and memos. Ability to write standard business correspondence. Ability to effectively present information to University employees, Board members, students, and external constituents.
MATHEMATICAL SKILLS:
Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent and to draw and interpret bar graphs.
REASONING ABILITY:
Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.
Posting Detail Information
Posting Number
2016AS924P
Posting Open Date
Open Until Filled
Posting Close Date
Special Instructions to Applicants
