Executive Director Administrator

The position of Executive Director/Administrator provides administrative leadership as well as coordination, support, and on-going supervision of all Association activities as defined by the Board of Directors.

Directly Reports to: Association President

Duties:

1) Administration

 Coordinate and supervise the daily operations and business of the Organization.

 Coordinate with all Organization sub-contracted services and provide evaluations of the effectiveness and value of these services to the Board of Directors as necessary.

 Continually assess the management and organizational needs of the Organization and make recommendations to the Board of Directors when changes in structure, funding or support may be advisable.

 Assume responsibility for the maintenance of all Organization records and files.

 Assure that the Organization, its directors, and committees are operating in compliance with the Organization's By-Laws and Policies.

 Work with the Board to develop short and long term goals through a Strategic Plan. Coordinate action items and provide follow up reporting.

 Define responsibilities and supervise any Organization clerical and support personnel including providing periodic evaluations of job performance to the Board of Directors.

 Work with HPBA when needed: attend Executive Director meetings, actively participate in affiliate and National relations, communicate with National on affiliate happenings.

2) Financial

 Identify non-dues revenue sources and work with the Board and appropriate committees to create, implement, and coordinate such programs and activities.

 Work with committees to determine funding, resource, and support needs.

 Assist the treasurer in developing an annual budget.

 Work with the Board to develop Sponsorships and assist in fulfilling Sponsorships for the organization.

3) Organizational Communication & Membership Initiatives

 Schedule, attend, and keep record of all scheduled Board of Directors and Executive Team meetings.

 Report staff activity and tasks accomplished to the Board of Directors monthly.

 Provide support for event promotion, sponsorships, and registration.

 Handle all membership solicitation and renewal initiatives.

 Create membership documents with updated information pertaining to fees and increases.

 Work with the membership committee on a monthly basis.

4) Promotion & Public Relations

 Work with the Board to utilize the Organization's website and social media to market the Organization and it’s events.

 Represent the Organization at business and community meetings as they are relevant to promoting the Organization's goals.

Knowledge, Skills and Abilities: Qualified candidate for the position of Executive Director/Administrator must be able to demonstrate the following competencies through past experience or education and training:

1) Essential Competencies

>Leadership

 The ability to project enthusiasm and positively motivate others to work creatively to achieve defined goals and objectives.

 The ability to work effectively with a wide variety of people.

 The ability to work with individuals and groups to facilitate the development of action plans to achieve defined goals and objectives.

>Communication & Networking

 The ability to effectively communicate verbally and in writing.

 To be able to connect with Small Business Owners and assist them with their specific goals or needs.

 A demonstrated ability to speak effectively in front of groups.

 Be able to market the organization and sell memberships to potential businesses.

>Organizational and Work Abilities

 Must be a self-starter who can work without close supervision, organize his/her time efficiently, and prioritize a variety of tasks.

 Must have personal transportation and be willing to travel, attend meetings, and fulfill other job requirements.

 Must be flexible and be able and willing to work varying hours.

 Must have proficient computer skills.

>Event Planning

 Work with the board and committees to plan and execute the yearly Expo luncheon and summer affiliate event.

 Venue research, contract negotiation, and logistics coordination for events.

 Create marketing materials for each event and promote accordingly.

 When asked, work with the board to create regional events that may include breakfasts, lunch and learns, and more.