Executive Office Administrator

Apple Roofing, LLC is searching for a professional and enthusiastic Executive Office Administrator. This position will serve as our Executive Office Administrator to provide ongoing support to our Executive team. This position will also handle the Plano office administration, including coordinating with the property management company.

Responsibilities:

· Leadership Support: Provide administrative support to executive leaders within the organization.

· Coordinate state licensing for Apple Roofing

· All company office/housing leases as well as all utilities

· Coordinate all Plano Office issues with the property management company - pest control/plumbing/cleaning/other.

· Request/prepare information to secure Bonds for company as needed.

· Assist with all registered agents for Crest Legacy and Apple the company.

· Liaison between fleet management and local fleet needs

· Communication Management: Screen and manage phone calls, emails, and other correspondence on behalf of the executives.

· Meeting Preparation: Prepare meeting agendas, materials, and presentations, ensuring the executive is well-prepared for engagements.

· Document Preparation: Draft, edit, and proofread documents, reports, presentations, and other materials as needed.

· Expense Management: Track and reconcile expenses, including processing reimbursements and managing expense reports.

· Project Coordination: Assist in managing special projects, ensuring deadlines are met and resources are allocated appropriately.

· Interdepartmental Coordination: Facilitate communication and collaboration between different departments within the organization.

· Event Planning: Organize and coordinate company events, conferences, and meetings, including travel and calendars.

· Technology Proficiency: Stay updated on relevant software and tools for effective task management.

Requirements

Minimum 5 years of experience in an Executive Administrative role

Professional Demeanor

Pleasant Attitude – Team Player is a must!

Experience with Microsoft Office – specifically Word and Excel

Available 8-5 Monday through Friday

Fast learner who can master tasks in CRM

Benefits

• $25-$28/hr DOE
• Health Insurance ; Medical, Vision, Dental