Executive Administrator

Executive Administrator

Overview of Tola Capital

Tola Capital was founded on the principle that how the world will work depends on software and our team is committed to finding and investing in founders to fulfill that vision. Tola's culture and business is driven by the diverse lived experiences and strengths of our team, allowing us to add value to our portfolio companies. Tola was founded in 2010 and is based in Seattle, WA. Over the last decade, Tola has invested in 51+ companies.

The Opportunity

We are seeking a detail-oriented, organized and motivated Executive Administrator to support our team. In this role, you will have the opportunity to learn the startup ecosystem, be mentored by an incredibly experienced and diverse group of technology leaders and work closely with next generation software companies at an especially exciting inflection point in enterprise software history with the advent of generative AI.

With particular emphasis on calendar management, special projects, executive communications, and travel coordination, you will be responsible for making sure the team is using their time in the most effective and impactful way possible. Additionally, you will support meeting planning, team events, internal projects and processes, and strategic initiatives as they align with Tola's objectives. You will be an ambassador of the firm, both internally and externally, and approach this with optimism, confidence, and a no job too small attitude. The ideal candidate has experience working in a fast-paced, hyper growth environment and can make important decisions quickly while maintaining order in an ambiguous and ever-changing workplace.

Commitment to Diversity and Inclusion

Tola Capital is committed to building a diverse and inclusive environment. We strongly encourage people from underrepresented groups to apply, including those with the following qualities as well as those who may not have every one of these, but believe they would be able to thrive in this role. We place great value on personal development and provide support for professional growth. Tola Capital does not discriminate in employment on the basis of any non-merit factors protected by applicable local, state, or federal laws.

Attributes and Skills

• Outstanding oral and written communicator who understands and can articulate expectations with ease.
• Power user of scheduling tools to manage high-volume scheduling across time zones.
• Proactive planner demonstrating unflappable agility to proactively make changes as greater needs arise.
• Effective and articulate communication skills in interactions with public relations professionals and journalists.
• Exceptionally organized administrator with can do attitude and demonstrated skills of prioritization, follow through, attention to detail and task management.
• Trusted relationship builder well versed in working with different types of personalities and people, maintaining professionalism, confidence, and respectfulness throughout.
• Self-starter with the drive to take initiative, anticipate needs, and exercise independent/sound judgment, while also knowing when it is appropriate to ask for help or clarification.
• Resourceful problem solver with the ability to handle a fast-paced environment, ambiguity and multiple competing deadlines confidently and flexibly.
• Upstanding individual who possesses unwavering confidentiality and integrity.
• Effective team player who can work collaboratively with other team members but are also able to work independently with minimal direction.

Attributes and Skills

• Outstanding oral and written communicator who understands and can articulate expectations with ease.
• Power user of scheduling tools to manage high-volume scheduling across time zones.
• Proactive planner demonstrating unflappable agility to proactively make changes as greater needs arise.
• Effective and articulate communication skills
• Exceptionally organized administrator with can do attitude and demonstrated skills of prioritization, follow through, attention to detail and task management.
• Trusted relationship builder well versed in working with different types of personalities and people, maintaining professionalism, confidence, and respectfulness throughout.
• Self-starter with the drive to take initiative, anticipate needs, and exercise independent/sound judgment, while also knowing when it is appropriate to ask for help or clarification.
• Resourceful problem solver with the ability to handle a fast-paced environment, ambiguity and multiple competing deadlines confidently and flexibly.
• Upstanding individual who possesses unwavering confidentiality and integrity.
• Effective team player who can work collaboratively with other team members but are also able to work independently with minimal direction.

What We are Looking For

• 5+ years' experience supporting a senior executive
• Bachelor's degree in communications or equivalent
• Experience in a venture capital, investment firm, or enterprise software/tech start-up environment
• Creative problem solver with a strong work ethic
• Record of accomplishment of strong organizational and time management skills
• Positive and approachable personality
• Skills and training to utilize technology tools for expert efficiency and detail

What We Offer

• Environment to learn new things and continuously improve and grow, with opportunities for upward mobility
• Team centered collaboration with open lines of communication to share best practices and ideas
• Competitive salary and benefits