Executive Administrator

Responsibilities

• Calendar Management with attention to accuracy, timeliness, conflict resolution and alignment to the leader’s priorities and commitments.
• Plan and coordinate domestic and international travel end-to-end including the proactive anticipation of any, and all logistics and itineraries, as well as the reconciling and submission of expense reports.
• Manage procurement for teams including purchasing equipment, services and supplies, creating purchase orders and processing invoices.
• Act as interim approver on team expense reports, ensuring coding accuracy.
• Proactively manage headcount and provide recruiting support for managers.
• Manage team distribution and security groups.
• Collaborate on planning and support of all-up events including All Hands, offsites, morale events, and other group meetings as needed.
• Manage budgets for morale, hardware, travel and entertainment, and training.
• Responsible for onboarding and offboarding office set up and clean out for incoming and outgoing employees and interns.
• Maintain a level of leadership and professionalism that exemplifies Microsoft’s values through Respect, Integrity, and Accountability.
• Consistently demonstrate a can-do and customer service attitude.
• Embody our culture and values.

Qualifications

• 5+ years Administrative, Business Support, or customer service experience in an environment with an emphasis on scheduling meetings/events, travel management, and administration work for executive/upper level management.

• 2+ years experience serving as mentor to others.
• 3+ years experience reviewing and managing administrative budgets (e.g., for events, morale, travel, training).
• Effective written and verbal communications skills.
• Maintain a high level of confidentiality with sensitive material and ability to react with appropriate urgency to situations and requests.
• Attention to detail with effective problem-solving and troubleshooting skills.
• Demonstrated ability to collaborate cross-functionally and organizational skills.
• Knowledge and proficiency with Microsoft products: Windows, Microsoft Office suite, and internal systems including, MyOrder, Employee Central, MSExpense, and iCIMS a plus.

Microsoft is an equal opportunity employer. Consistent with applicable law, all qualified applicants will receive consideration for employment without regard to age, ancestry, citizenship, color, family or medical care leave, gender identity or expression, genetic information, immigration status, marital status, medical condition, national origin, physical or mental disability, political affiliation, protected veteran or military status, race, ethnicity, religion, sex (including pregnancy), sexual orientation, or any other characteristic protected by applicable local laws, regulations and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application process, read more about requesting accommodations.