Executive Administrator

TITLE: Executive Administrative Assistant
LOCATION: Cupertino, CA
ANTICIPATED DURATION: 12 months

Executive Administrative Assistant Responsibilities:
You will support and assist a Senior leader and and their team with administrative tasks. This includes heavy calendar management using iCalendar to organize daily calendars showing flexibility and problem solving abilities; adjust and prioritize schedules due to changes from conflicting meetings that come up the last minute.
• You are savvy while regularly coordinating with other executives’ schedules and assistants, cross-functional teams.
• You will be expected to balance and prioritize a wide range of projects and tasks simultaneously while working in a fast-paced environment, with impeccable attention to detail, accuracy, and timeliness
• You work autonomously, take initiative, and complete tasks you are responsible for. You are creative, thoughtful, take problems and dissect it for solutions, better yet, you can foresee it coming and are three steps ahead.
• You may answer correspondence and redirect as needed to teams.
• You may set up large team meetings, organizing catering when needed and organize team off-site meetings.
• You can expect to regularly arrange complex domestic and international travel and process expense reports as needed.
• Facilitate office moves as needed for the team and help with general studio needs as they arise.

Executive Administrative Assistant Requirements:
• This role requires 5 years administrative experience and 2 years supporting Director-level or higher is required
• Ability to thrive in a fast-paced deadline driven environment while maintaining composure under pressure
• Possess a “can do” attitude and comfortable operating as part of a greater team of administrative assistants that support one another
• Enjoys challenging calendar management tasks while prioritizing many competing requests with minimal guidance
• Accustomed to problem-solve issues in a timely manner and proactively communicate decisions to appropriate individuals
• Extremely organized and has an exceptional response rate and willingness to be available after business hours on occasion
• Exceptional attention to detail and adept at anticipating needs or problems throughout the day or as a project takes shape.
• Able to thrive with little direction and an ambiguous work environment.
• Comfortable being an advocate for your decisions and can say “no” to support your executives’s schedule when needed.
• Possess an interest in project management, other administrative responsibilities, and adept at proactively managing and setting expectations
• Great reputation for working in a team environment and acting with integrity
• Excellent written and verbal communication with a strong sense of
professionalism
• Ability to exercise good judgement when exposed to highly confidential information
• Experienced at coordinating international and domestic travel and willingness to travel if required
• Interest and creativity in building team culture and fostering a positive and productive work environment

Executive Administrative Assistant Preferred Experience:
• Proficiency with Calendar, Mail, Keynote, Quip, Slack, and other office systems and tools are a plus
• Interest in learning and growing with the team and ability to proactively look for ways to help the team to function more smoothly across multiple locations is a plus

The hourly pay rate for this position is $44.67.  Benefits available to full-time employees: medical, dental, vision, disability, life insurance, 401k and commuter benefits.
 
Synergis is proud to be an Equal Opportunity Employer.  We value diversity and do not discriminate on the basis of race, color, ethnicity, national origin, religion, age, gender, gender identity, political affiliation, sexual orientation, marital status, disability, military/veteran status, or any other status protected by applicable law.
 
For immediate consideration, please forward your resume to mbrown@synergishr.com
 
If you require assistance or an accommodation in the application or employment process, please contact us at mbrown@synergishr.com.

Synergis is a workforce solutions partner serving thousands of businesses and job seekers nationwide. Our digital world has accelerated the need for businesses to build IT ecosystems that enable growth and innovation along with enhancing the Total Experience (TX). Synergis partners with our clients at the intersection of talent and transformation to scale their balanced teams of tech, digital and creative professionals. Learn more about Synergis at www.synergishr.com.