Executive Administrator

LeadStack Inc. is an award-winning, one of the nation's fastest-growing, certified minority-owned (MBE) staffing services provider of contingent workforce. As a recognized industry leader in contingent workforce solutions and Certified as a Great Place to Work, we're proud to partner with some of the most admired Fortune 500 brands in the world.
Job Details:
Note:
- Hybrid onsite 3 days per week
- Must be local to the SJ market
- 6-10 years of EA exp
Job Title: Executive Administrator
Location: San Jose, CA. Hybrid
Number of needs: 1
Pay rate: $40-$45.00/hr
Target start date: ASAP
Duration of Assignment: 12 months
JD:
• Provide administrative support to the Executives and assigned Department Heads (DHs) for SARC & ACL
• Facilitate internal and external communication; Produce or edit presentations, documents and spreadsheets for the Executives
• Be involved in other aspects of the team's functions such as collecting and tracking documents as needed
• Proactive calendar management, scheduling meetings/calls for internal and external participants, manage conflicts and work with Administrative staff to coordinate scheduling for Senior Leaders and necessary attendants
• Scheduling meetings and conference rooms in the Meeting Room Booking System (MRBS) Assist Finance & Legal
• Work with SARC/ACL finance with budget needs for special events, purchases, & outings
• Work with SAS's AP, AR, Finance teams etc.
• Any necessary / approved requests made Assist Facilities
• Procurement and distribution of office supplies
• Maintain office supply / Printer stations Assist Human Resources
• Working with recruiters by creating interview schedules for candidates
• Finding conference rooms for interviews
• Scheduling interview time on employees Knox (mySingle/PIMS) and Outlook calendars as needed
• Assist with corporate credit card request
• Update and maintain information and documentation on Admin Page on Sharepoint
• Create and share process documentation as needed
• Demonstrate SARC/ACL culture as a representative of the team by developing and maintain strong working relationships with other employees, contractors, vendors, and guests
• Management of "mailman” email groups as assigned Expenses
• Manage expense reports for Executives and other assigned DH's
• Track and file expense receipts
• Train employees as needed on how to submit expenses in GERP
• Purchase Orders, Invoices, & preferred vendor submission
• Learn to use our JIRA system to submit these request Travel
• Plan and process travel arrangements
• Prepare and process travel expense reports and submissions for Executives and assigned DHs
• Submit TR/Ta in GERP
• Expense Trip receipts
• Book car services when necessary
• Submit global roaming for corporate cell phones when traveling internationally Meetings & Events
• Manage, collaborate and coordinate team or campus events as necessary, including but not limited to
• Coordinate catering/deliveries for team meetings, breakfast, lunches etc. as approved/requested by manager and up
• All hands meeting
Requirements
• 6-10 years of experience supporting department head-level executives in heavily matrixed organizations
 know more about current opportunities at LeadStack, please visit us on https://leadstackinc.com/careers/
Should you have any questions, feel free to call me at 415-787-8681 or send an email on Mohammed.Yousuf@leadstackinc.com