- Assist in the day-to-day operations via administrative/organization support across all facets of the organization’s business.
- Coordinate a broad variety of administrative tasks including, arrange and handle logistics for meetings and events, scheduling meetings, preparing information for meetings, coordinating catering for events/meetings, drafting letters and memos, and completing expense reports.
- Assists with vendor pre-qualification process and maintains vendor pre-qualification documents. Coordinates document flow between vendor and risk management.
- Assists with vendor contract process and maintains vendor contract documents. Coordinates document flow between vendor and in-house legal.
- Assists with vendor certificates of insurance process and maintains vendor certificate of insurance documents.
- Creates master project folders and ensures accurate files are maintained according to project requirements.
- Process purchase orders, invoices and manage workflows in a CRE management system.
- Assist the Leadership team with calendar management, meeting coordination, catering requests and assisting with Travel arrangements.
- Standard office administrative tasks such as mailings, communications, filing, managing SharePoint files.
- BA/BS or equivalent combination of education and experience.
- Five years of progressive office management/administrative support experience with at least three years supporting executive level.
- Proficiency in Microsoft Office software: Word, Excel, PowerPoint, Outlook.
- Strong written and verbal communication skills; effective organizational and problem-solving skills. Experience composing professional emails, letters, memos, etc.
- Take initiative with minimal direction, coordinate tasks and manage projects with impeccable attention to detail and follow-up.
- Excellent Interpersonal skills and the ability to build and maintain positive, supportive working relationships with all levels and with cross-functional teams.
- Ability to multi-task and prioritize effectively and to meet deadlines.
- Ability to switch gears at a moment’s notice.
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