Events Coordinator(Baseball, Tennis, Golf)

IMG Academy is the world’s leading sports education brand, providing a holistic education model that empowers student-athletes to win their future, preparing them for college and for life. IMG Academy offers an innovative suite of on-campus and online experiences, providing growth opportunities for all student-athletes through:

• Boarding school and camps, via a 600-acre state-of-the-art campus in Bradenton, Fla. (IMGAcademy.com)
• Online coaching via the IMG Academy+ brand, with a focus on personal development through the lens of sport and performance (IMGAcademy.com/Plus)
• Online college recruiting, via the NCSA brand, providing content, tools, coaching and access to a network of 40,000 college coaches (ncsasports.org)

Our team has a deep appreciation for the transformative power of sports and holistic personal development. Our leadership is actively investing in the growth of the organization. We continue to broaden and deepen our technology platform and team in pursuit of our vision for empowering youth sports and the path-to-college for student-athletes.
The Events Coordinator (Baseball, Tennis, Golf) will work with 9 other Coordinators, and will be responsible for collectively assisting in the day-to-day operations of approximately 250 events annually. This position reports directly to the Events Manager (Baseball, Golf, Tennis) and is a part of a team of five (5) who are responsible for logistics for all events and tournaments in baseball, golf, and tennis.
Position Responsibilities

• Assist in the execution of sporting events and tournaments with a primary focus on baseball, golf, and tennis
• Coordinate IMG-Owned events as well as third-party events contracted by the Sales department
• Facilitate internal communication with all necessary departments to ensure all departments are working collectively on event success and problem solve conflicts/issues that may arise
• Develop and maintain strong relationships across campus, particularly in Sport and Operations
• Establish and manage budgets for each event
• Work with Accounting to manage finance processes for each event, including performing financial reconciliations, processing invoices, budget reviews, purchase orders, and new vendor processing
• Develop and execute event operations plans to include security, restrooms, ticketing, parking, etc.
• Procure all necessary supplies and equipment for events
• Prepare event production timelines, venue schematics, and event orders
• Assist with the recruitment and training of event staff
• Assist with other events outside of primary sports when necessary
• Assist with marketing campaign including communication and promotions partnering with Marketing as appropriate
• Assist in development and management of department and companywide risk and site management plans
• Liaison between corporate sponsors, event staff and IMG Academy business partners
• Adhering to all company policies, procedures and business ethic codes
• Other duties as assigned

Knowledge, Skills and Ability

• Bachelor’s Degree
• 1-2 years of successful event planning and management
• Sports background
• Experience in event planning and management of youth sports/events
• Ability to establish and follow budgets
• Ability to manage and supervise people
• Highly motivated and able to take initiative
• Ability to work in a fast – paced, dynamic environment meeting multiple deadlines
• Strategic thinker with the ability to learn existing processes and improve them
• Exceptionally detailed in work
• Ability to communicate to a variety of audiences
• Strong organizational skills
• Ability to be trained in multiple digital software platforms including but not limited to management systems, SAP and venue scheduling
• Desire to work collaboratively with colleagues
• Excellent written and verbal communication skills

Preferred Skills

• Baseball, golf, or tennis event experience
• Business development experience

Physical Demands and Work Environment

• Ability to lift, move, push and pull equipment or boxes in excess of 40lbs
• Ability to perform the physical aspects of event set up, tear down and execution
• Should be able to handle outdoor temperatures for a reasonable period of time
• Must be able to move around campus which includes gym, turf, fields, etc.
• Must be willing to travel and with limited lead time
• Ability to work flexible hours to include nights, weekends and holidays is required

Background Requirements:

• Requires a background check upon offer
• Requires a drug check upon offer

Don’t meet every single requirement? We are dedicated to building a diverse, inclusive, authentic workplace, so if you’re excited about this role but your past experience doesn’t align perfect with every qualification in the job description, we encourage you to apply anyway. You may be just the right candidate for this or other roles.
Get to know us better:
www.imgacademy.com
IMG Academy provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.