Event Manager

Nevada State University appreciates your interest in employment. To ensure your application process runs smoothly, we ask that you keep in mind the following when completing your application:

• The required documents are listed below on the posting. Your application may not be considered if you do not attach the required documents.
  
• Draft applications are saved automatically and can be accessed through your candidate home account. Completed applications must be submitted prior to the close of the recruitment. Once a recruitment has closed, applications will no longer be accepted.
  
• Please note, recruitment will close without notice when a hiring decision has been made.

If you need assistance or have questions regarding the application process, please contact the Human Resources department at (702) 992-2320 or apply@nevadastate.edu.
Job Description
Are you a detail-oriented, proactive, resourceful, and solution-oriented professional with robust written and verbal communication skills, a passion for event planning, and a commitment to providing excellent customer service?
Nevada State University invites applications for the dynamic position of Event Manager. Reporting to the Associate Director of Events and Event Services, the Event Manager exists to support the Associate Director with the planning and coordination of signature events, lead the successful planning and execution of student and external group events, and support broader campus events. This position will oversee risk management components on behalf of all events, develop emergency operations plans, think through potential safety concerns and mitigation efforts, screen vendors by obtaining and reviewing licenses and other required documentation, and work with the Event Coordinator to secure permits all while working with multiple agencies including but not limited to Fire & Life Safety, Risk Management, and University Police. The Marketing department builds and elevates the university and brand by providing quality marketing and events to benefit internal and external communities, including the greater Henderson area, Nevada, and the West.
Diversity and Inclusion Statement:
Nevada State University, a four-year Minority Serving public institution with a statewide mission, is dedicated to excellence in teaching and learning and committed to the advancement of a diverse and largely under-served student population. Designated as a Hispanic Serving (HSI) and Asian American Native American Pacific Islander Institution (AANAPI), Nevada State is a university where teaching and student support are valued above all else.
A majority of our students are first generation, racial/ethnic minorities, parents, and/or returning students, of which 45% are Hispanic, 12% are Asian/Pacific Islander, 11% are Black/African American, 25% are White, and 7% are multiracial.
We celebrate the storied backgrounds of our campus community. We operate with a shared commitment to represent and serve the diverse population of Nevada and to encourage the exchange of ideas that respect and honor the lived experiences of our students, staff, and faculty. We foster a culture of inclusive excellence so our members can live authentically, fully engage, and flourish. To strengthen the university and progress its mission, the university dedicates itself to intentional and ongoing reflection to meet the evolving needs of Nevada State University, the surrounding communities, and the State of Nevada.
We seek applicants who are passionate about creating memorable and meaningful events, working with this promising student population, and collaborating with faculty and staff across departments to make a lasting impact in developing our institution and our community.
We encourage you to highlight your background in fostering an inclusive campus culture and supporting the success of students who are historically underrepresented in higher education.
Primary Responsibilities:

• Support Associate Director with signature events by serving on planning committees and providing on-site event support.
• Oversee risk & compliance for university events including:
  • Review event plans and diagrams to determine required permits.
  • Supervise and work with Event Coordinator to secure permits via fire & life safety for events, tents & membrane structures, outdoor assembly, mobile food vendors, and any other permits as required by the State Fire Marshal.
  • Ensure Facilities Use Agreements are completed for external clients, vendors, sponsors, and community partners participating at an on-campus event.
  • Work with the Event Coordinator on collecting information, reviewing certificates of insurance, and fully executing contracts with the Finance & Business Operations Office's approval.
• Manage external group event requests, logistics and planning including:
  • Review and approve requests, communicate details and procedures to stakeholders & partners
  • Design diagrams within code per state fire marshal
  • Work with the Event Coordinator on submitting permits and generating facilities use agreements
  • Serve as vendor POC, manage volunteers, and provide on-site event support.
• Manage planning and logistics for student organization events including:
  • Collaborate with the Event Coordinator, NSSA and student clubs & orgs, reviewing requests, communicating details and procedures to stakeholders & partners
  • Design diagrams within code per state fire marshal
  • Work with the Event Coordinator to submit permits
  Serve as vendor POC, manage volunteers, and provide on-site event support.
  

Required Qualifications:

• Bachelor's degree in business, hospitality, event planning, communications, or related field from a regionally accredited college or university.
• Two years of experience in an event-related area.
• One year of supervisory experience required, preferably in a customer service setting.
• Ability to work independently and contribute to a team environment while effectively managing multiple priorities and deadlines
• Exemplary communication skills (both written and oral) evidenced by a background in preparing comprehensive reports and executive summaries incorporating complex, highly technical information.
• Highly developed organizational and leadership skills. Effective interpersonal skills to ensure good working relationships.
• Flexible availability to work occasional early mornings, late evenings, and weekends.
• Experience with technology including room scheduling software, room diagramming software, and Microsoft Office Suite.
• Experience in planning and executing successful and higher education events within defined budgetary and programmatic guidelines.
• Experience in tracking the inventory and maintenance of event equipment and supplies.
• Eligibility to work in the United States without sponsorship (Nevada State does not sponsor employment-related visas).

Please note: Applicants must meet the posted minimum qualifications at the time of application to be considered for the position.
Preferred Qualifications:

• At least 1 year of experience in higher education in an event-related area.
• Demonstrated knowledge of best practices in special events.
• Facility scheduling/coordination experience.
Experience with 25Live room scheduling software, Social Tables room diagramming software and Canva.

Salary & Benefits
Budgeted salary for this position is $65,000. Nevada State University offers excellent benefits, including 17.50% retirement match, 24 annual leave days, beginning balance of 30 sick leave days, 12 paid holidays, educational benefits, and three health insurance plans that can be supplemented with flexible spending accounts or health savings accounts.
This Posting is Open Until Filled
Qualified individuals are encouraged to apply immediately. Lists of eligible candidates will be established and hiring may occur early in the recruiting process. Recruitment will close without notice when a hiring decision has been made.
The review of candidates' materials will begin on March 6, 2024.
Special Instructions for Internal NSHE Applicants
Nevada State University employees or employees within the Nevada System of Higher Education (NSHE, UNLV, UNR, NSU, CSN, TMCC, WNC, GBC, or DRI) MUST use the "Browse Jobs" process within Workday to find and apply for jobs at Nevada State and other NSHE Institutions. Once you log into Workday, type "Browse Jobs" in the search box which will navigate to the internal job posting site.
If you complete an application outside of the internal application process, your application will be returned and you will have to reapply as an internal applicant which may delay your application.
Exempt
Yes
Full-Time Equivalent
100.0%
Required Attachment(s)
Please note, once you submit your application the only attachment(s) viewable to you will be the attachment(s) to the resume/CV section of the application. Any additional required attachment(s) to the cover letter, references, additional documents sections of the application, will not be viewable to you after you submit your application. All uploaded attachment(s) will be on the application for the committee to review. To request updates to attachments, prior to the committee review of applications, please contact the candidate helpdesk at apply@nevadastate.edu.
Please upload the following documents:

• Detailed resume listing relevant qualifications and experience;
• Cover Letter indicating why you are a good fit for the position and Nevada State University;
• Names and contact information of three references, at least one of whom can speak to your teaching ability (you will be notified before references are contacted).

Applications that do not include the required uploaded documents may not be considered.
Posting Close Date
Note to Applicant
Applicants should fully describe their qualifications and experience with specific reference to each of the minimum and preferred qualifications in their cover letter. The search committee will use this information during the initial review of application materials.
References will be contacted at the appropriate phase of the recruitment process.
This position may require a criminal background check to be conducted on the candidate(s) selected for hire.
As part of the hiring process, applicants for positions in the Nevada System of Higher Education may be required to demonstrate the ability to perform job-related tasks.
Nevada State University does not currently sponsor Visas, all applicants must be eligible to work in the United States without sponsorship.
Nevada State University