AddressThe Event Manager will oversee the life cycle of assigned events, including managing food and beverage activities and services to ensure the smooth execution of all functions and events for Ole Red Las Vegas, a restaurant, bar, and entertainment venue. Will direct service staff in the successful execution of private and special events. Reports to Director of Event Sales.
- Represent company in communicating with prospective clients, planners and vendors, including checking availability and placing holds, conducting site visits, creating budget estimates, and explaining venue policies, procedures and best practices.
- Serve as primary point of contact with rental and special event clients from event confirmation through event completion, ensuring excellent customer service. Work with clients to build master project plans that address specific objectives and needs. Formulate detailed timelines, spatial layouts and other event specifics to share with internal teams as appropriate. Create and manage budgets keeping clients informed of any deviations from plan.
- Collaborate with internal departments and vendors on creative development and advancement of events and special projects. Manage and clearly describe objectives regarding marketing, schedules, staffing and equipment needs to ensure success.
- Review all banquet event orders to ensure they are correct and distributed accordingly. Act as a liaison to the kitchen staff prior to event; coordinate with the culinary team regarding menu selections and service and timing details prior to event. Create buffet/table diagrams and station assignments for all assigned functions. Lead event set up, ensuring cleanliness and safety and that all event rooms are set per client request. Prepare server packets prior to event to include run-of-show, BEO, floor plan, and buffet/table diagrams.
- Conduct pre- and post-shift meetings for all events. Actively lead and participate in servicing clients for all required functions and supervise servers to ensure all service standards are met.
- Greet and align with clients prior to event, serving as main point of contact. Collaborate with internal departments and vendors to ensure all objectives are met and all stakeholders are satisfied, handling guest and maintenance issues, etc., as necessary. Maximize upsell opportunities.
- Ensure all invoices and paperwork are submitted to Accounting promptly and within deadlines. Responsible for ensuring all monies are collected prior to each event. Maintain procedural documentation to meet all internal accounting, audit and financial controls.
- Work with sales and venue leadership to manage event calendar to create the greatest utilization, revenue, profit, and business and operational efficiencies.
- Project supply needs for the department (dishes, linen, glass, silver, buffet presentations, props, décor), understanding the impact of flawless event operations to maximize customer satisfaction. Control and monitor the inventory of supplies, equipment, and furniture. Purchase decor and small wares as needed.
- Provide staff with necessary training, including customer service, serving etiquette and new food and beverage offerings.
- Communicate and uphold all corporate standards, guidelines, policies and procedures in accordance with local, state and federal laws and regulations. Maintain personal integrity by abiding by and supporting the values and principles of the company. Follow and support brand SOPs.
- Perform other duties as assigned.
Education
- Degree in Business, Hotel & Restaurant Management, Hospitality Business Administration or related field or equivalent additional experience required
Experience
- 3+ years experience in food & beverage or event planning and production
- Experience with principles of restaurant management, services, and equipment helpful
- Experience using event calendar/tracking system such as Tripleseat Guest & Event Management preferred
Knowledge, Skills and Abilities
- Excellent interpersonal, written and verbal communication skills
- Proven ability to manage multiple projects simultaneously with differing deadlines required
- High attention to detail and superior organizational skills required
- Able to motivate and inspire employees to deliver top-notch service
Licenses / Certifications
- State Alcoholic Beverage Commission (ABC, TAM) Certification required
- State Food Handler Safety Card required
- Non-Gaming Sheriff's Work Permit Card required upon hire
- ServSafe Certification required within 90 days of hire
- Valid driver's license with satisfactory driving record required
