Event Coordinator

Introduction to ACAM

The Alliance of Community Assistance Ministries, Inc. (ACAM) is a nonprofit management support organization fostering innovative collaboration through a diverse network of 71 nonprofit and community organizations to advance community-wide solutions through collaboration to strengthen the social safety net in Harris, Fort Bend, Waller, Brazoria, Galveston, and Montgomery Counties. ACAM’s 16 Core Members are public charities that share “assisting those in crisis” as a central part of their missions and are uniquely positioned to identify, engage, and provide critical services to at-risk families. They collectively serve over 350,000 individuals annually with more than 10.6 million units of 175 unique services and have established reputations as leaders in providing exemplary and compassionate services. Over the past 20 years, ACAM has led 649 collaborative programs, braiding together over $14.2 in private and federal funding to strategically build the capacity of nonprofit service providers.

As ACAM celebrates its 20th anniversary in 2024, this is an incredibly exciting time to join ACAM and elevate our contribution to the regional human service safety net.

Position Summary

Under the supervision of the Resource and Program Development Director, the Event Coordinator will support the design and end-to-end execution of a portfolio of events and meetings for ACAM. The ideal candidate for this new role will bring a blend of creative and administrative skills, a collaborative can-do mindset, and a willingness to do the work to put plans into action to drive success.

Primary Responsibilities & Essential Functions

• Support planning and logistics of ACAM’s Training and Networking program by recruiting and coordinating speakers, locating meeting space and liaising with location representatives, and catering services.
• Continuous communication with partnering agencies, staff, Executive Leadership, and Board Members to ensure high levels of engagement and attendance.
• Maintain records of attendance, speaker agreements, event content, etc. Update Training and Networking session schedule on website and social media accounts.
• Schedule, compile and distribute meeting materials, prepare agendas, record meeting minutes, set-up and provide technical assistance and hospitality as applicable at virtual and in-person meetings of the Board of Directors, Board Committees, and Volunteer Councils.
• Support planning and logistics of monthly Executive Leadership meetings and annual retreat.
• Facilitate focus groups, collect responses, and work with the Development team to create annual Training and Networking plans for each program year.
• Build and maintain relationships with participants to collect feedback and anticipate needs.
• Work with the Development team to produce updated branded content for marketing and communications to promote ACAM’s events including the annual Luncheon.
• Assist in the creation and implementation of an income-generating sponsorship program that targets corporations, foundations, and other supporters.
• Assist in collecting, synthesizing, and presenting data to create reports that showcase program success.
• Community Education & Outreach: serve as an ambassador of the ACAM Network at in-person and virtual events hosted by community partners; maintain and regularly share an updated log of all activities and opportunities.
• Oversight and coordination of consultants, VISTA, and other staff to support ACAM’s Training & Networking (T&N) Program.
• Other administrative, programmatic, and development duties as assigned.

Education/Training

Bachelor’s degree from an accredited university required.

Experience and Qualifications

• Minimum two years of relevant administrative and programmatic experience, preferably at a nonprofit.
• Exceptional oral and written communication skills, including strong spelling and grammar.
• Medium to advanced Microsoft Office skills.
• Ability to convey urgency and motivate action verbally and in writing.
• Experience with design software (PowerPoint, Adobe Suite, Canva, etc.)
• Excellent organizational skills, ability to prioritize, and comfortable working independently.
• Strong planner and problem solver with ability to manage multiple deadlines.
• Understanding of and sensitivity to working with confidential information.
• Ability to work well in a small team environment.

Compensation

$42,500-47,500, based upon experience. Medical, dental, and vision provided. Pension after six months.

Location

This position is 100% in the office. Candidates must reside in the Greater Houston area. Attendance at meetings/events outside of traditional working hours will be necessary.

Equal Opportunity Employer

ACAM is an Equal Opportunity Employer. The Board of Directors and its agents, officers and staff members shall not discriminate on the basis of gender, race, disabling condition, age, color, religion, national origin, military status, or any other legally protected status outlined by federal, state, or local laws in making decisions regarding staff members or volunteers. This policy applies to all employment practices within our organization, including hiring, recruiting, promotion, termination, layoff, recall, leave of absence, compensation, benefits, training, and apprenticeship. ACAM makes hiring decisions based solely on qualifications, merit, and business needs at the time.

Application Process

To apply, email the three documents listed below to Amanda Renee Parker aparker@acamweb.org

1. Cover letter stating how your skills are a match for the position requirements and duties

2. Résumé

3. Writing sample

Candidates must successfully pass a pre-employment criminal background check and education and employment verification.