Event Coordinator

Florida Farm Bureau Federation is currently seeking a dynamic and detail-oriented Event Coordinatorto play a crucial role in the success of events by managing logistics, coordinating with vendors, and providing exceptional customer service.

The listed pay range is the starting salary for the position.

At Florida Farm Bureau Federation, you will be part of the state’s largest agricultural organization representing 132,000 member families. You will be inspired to share in one voice focused on the future of what we eat, wear, and use every day so that agriculture thrives for future generations.

Why Florida Farm Bureau Federation?

• You’ll be advocating on behalf of Florida’s farmers and ranchers.
• Your efforts will help ensure locally grown, healthy food options are available for families.
• You get to work with a passionate team of professionals and advocates.
• You’ll have a positive work environment with supportive managers and teammates.
• You will experience the reward of assisting in the healthy future of what we eat.
• You will be part of a company that invests in you!

At Florida Farm Bureau Federation, we understand that attracting the best talent requires more than just a challenging role. That's why we offer a comprehensive benefits package designed to enrich your life both in and out of the office. We offer a competitive salary and a comprehensive benefits package including:

401k Retirement Plan: You will be able to participate in a 401k retirement program with a company match of up to 4% of your annual, eligible gross wages. An annual employer contribution will also be added for all eligible employees each year.

Professional Development: You will have the opportunity to obtain special training and enjoy an annual staff retreat paid for by the company.

Paid Time Off: As a new employee, you will receive 19 PTO days per year.

Paid Holidays: You will receive at least 9 paid holidays per year.

Health Insurance: You will have the opportunity to enroll in health insurance with several options to choose from.

Other Insurance: You will be able to enroll in other group insurance benefits such as dental, vision, life, disability, other supplemental benefits.

Flexible Spending Account! You will have the option to have a Flexible Spending Account.

And there’s more! Your insurance benefits become effective the first of the month following your employment start date!

Under the direction of the Chief Operating Officer, the Events Coordinator will plan, organize, and executive a variety of events ranging from corporate meetings and conferences to social gatherings and promotional events.

Your key responsibilities include:

1. Event Planning and Execution:

• Plan, organize, and execute all logistical aspects of events, including venue selection, catering, audiovisual needs, transportation, and décor.
• Ensure that events run smoothly and troubleshoot any issues that may arise.

2. Client Communication:

• Serve as the primary point of contact for clients, understanding their event needs and goals.
• Communicate regularly with clients to provide updates, gather feedback, and ensure satisfaction.

3. Vendor Management:

• Source and negotiate contracts with vendors, including caterers, florists, audiovisual technicians, and transportation services.
• Oversee vendor relationships and manage day-of coordination with all involved parties.

4. Budget Management:

• Develop and manage event budgets, ensuring cost-effectiveness and adherence to financial constraints.
• Track expenses and provide regular budget updates to clients and management.

5. Marketing and Promotion:

• Assist in the development of promotional material for events.
• Collaborate with the marketing team to create and implement strategies to attract attendees.

6. On-Site Coordination:

• Be present on-site during events to oversee set-up, execution, and breakdown.
• Manage staff and volunteers to ensure seamless event operations.

7. Post-Event Evaluation:

• Conduct post-event evaluations to assess the success of each event.
• Gather feedback from clients, attendees, and vendors to identify areas for improvement.

To thrive in this role, you’ll need:

• Bachelor’s degree in event management, hospitality, or related field
• Proven experience in event planning and coordination.
• Excellent organizational skills and high attention to details.
• Must have proactive approach and be able to prioritize and effectively anticipate needs.
• Effective communication and people skills.
• Ability to work under pressure, meet tight deadlines, and problem solve.
• Creativity and innovation in event design and execution.
• Familiarity with event management software a plus.
• Ability to travel within the state or elsewhere.
• Proficiency in writing and ability to make presentations before professional and non-professional audiences.

Florida Farm Bureau Federation provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

Job Type: Full-time

Pay: $49,737.00 - $62,154.00 per year

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift

Ability to Relocate:

• Gainesville, FL 32608: Relocate before starting work (Required)

Work Location: In person