Estimating Administrative Assistant

Description

Do you enjoy helping others? Do you want to be first point of contact and help set the tone?

 

Apply Now and bring your confidence and passion to the Estimating Team to sharpen your organization, efficiency, multitasking skills and start earning a total compensation of up to 50k per year including Benefits!!!

 

Come join a winning team in wood component manufacturing top quality Roof Trusses, Floor Trusses, EZWALL® Framing Solutions, where team members demonstrate our core values of Own it, Passionate, Honesty, and Respect.

 

Employee Benefits include:

Health Insurance                     Company Stock

Dental Insurance                     Paid Time Off & Holidays

Vision Insurance                      Referral Bonus Programs

401(K) + matching                   Life Insurance

 

Communication

 

• Screen phone calls and take messages as needed
• Scheduling and coordinating meetings both in person and virtually
• Schedule, coordinate, and keep estimating calendar up to date
• Keep Estimating Manager on task throughout the day to ensure all meetings run smoothly on time and in the correct location

• Schedule / Re-schedule meetings upon request, proactively communicate changes, and anticipate and respond to scheduling conflicts
• Monitor/Process/Follow-Up all files and requests sent to bids@a1industries.com

• Sit in on meetings as needed, and take minutes/notes; be able to summarize for presentation
• Assist with calls/emails related to Estimating
• Draft emails or letters as necessary
• Provide communications support in the absences of Estimating Management
• Advocate and practice a safe and organized work environment.
• Support efforts to maintain Company culture.

 

Financial

• Collect and process receipts as needed

Miscellaneous / Additional

• Download/Request plans as needed
• Collect and arrange documentation and/or presentations for meetings
• Create/Modify documents and spreadsheets as needed
• Manage and ensure correctness of weekly payroll and PTO
• Assist with time clock management
• Work on projects and/or research as needed
• Provide support for team building/inter-department activities as needed
• Perform personal errands as necessary
• Manage all Bid Logins, Reprices and additional bidders

Qualifications

Competencies and Personal Attributes

• Strong writing and critical thinking skills
• Ability to manage multiple priorities and deliver on-time results
• Strong teamwork
• Ability to maintain high level of discretion/confidentiality
• High degree of accuracy and attention to details
• Sense of urgency and ability to keep on top of all emails

Required Skills

• Proficiency in MS Office Suite
• Strong Excel skills
• Good verbal and written communication as well as investigative skills

Education

• Associate degree preferred and/or equivalent training

Work Environment

• This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines. This role will be required to enter production area as needed

Physical Demands

• While performing the duties of this job, the employee is regularly required to talk, hear, and see.

Position Type/Expected Hours of Work

• • This is a full-time non-exempt level position. Must have the ability to work independently and be able to work normal hours of Monday through Friday 8am-5pm, but also be willing to work overtime when necessary. Looking for long-term growth