Document Management Admin

TTM Technologies, Inc. - Publicly Traded US Company, NASDAQ (TTMI) - Top-5 Global Printed Circuit Board Manufacturer
About TTM
TTM Technologies, Inc. is a leading global manufacturer of technology solutions including engineered systems, radio frequency ("RF") components and RF microwave/microelectronic assemblies, and quick-turn and technologically advanced printed circuit boards ("PCBs"). TTM stands for time-to-market, representing how TTM's time-critical, one-stop manufacturing services enable customers to shorten the time required to develop new products and bring them to market.
Additional information can be found at www.ttm.com
The Document Management Admin is responsible for performing various front office duties. This position requires a professional appearance and excellent phone skills. Will manage the company's lobby area. Greets and directs all visitors, including vendors, clients, job candidates and customers. Ensures completion of paperwork, sign-in and security procedures. Responsible for providing day to day administrative support to the General Manager & other depts.

• Greeting and directing customers, contractors and visitors
• Issuing badges and parking permits and logging where necessary
• Answering multi-line phone and taking/relaying messages
• Sort and deliver the incoming mail and prepare outgoing mail for daily pickup
• Sort incoming faxes
• General clerical/administrative support to the General Manager and other various departments
• Customer meeting preparation (ie stocking food/water, coffee, ordering/picking up food)
• Must possess a professional, welcoming company image both in person and over the phone
• Coordinate the completion of required documents/forms (training, etc.)
• New hire Security orientation training
• Track employee absences for Managers
• Assist other departments (HR, Prod. Control, Quality) or company-related tasks
• Event Planning - company events
• Performs other duties as assigned

Job Qualifications and Prerequisites

• High school diploma or GED required. Two-year Associates Degree in business or related field OR five years' experience in busy office setting preferred.
• Prior administrative experience in manufacturing preferred
• Incumbent must be detail oriented and able to communicate clearly
• Professional phone skills required
• Must have an excellent background in Microsoft Office- (Word, Excel, PowerPoint).
• Must be able to multi-task and handle a heavy workload while meeting critical deadlines.
• Must be able to adapt and be comfortable with continuous process improvements and a change culture.
• Ability to follow directions and procedures accurately; to organize facts and figures; apply basic arithmetic including addition, subtraction, multiplication, division, and averages.
• Must have or be capable of obtaining and maintaining a U.S. Department of Defense (DOD) security clearance.
• Regular attendance is an essential job function of this position.
• Sensitivity to confidential information is required

Note: This job description does not state or imply that these are the only duties/responsibilities to be performed by this Associate. The Associate may be required to perform additional duties within the capability of their skill level. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, citizenship, disability or protected veteran status.
Compensation and Benefits:
TTM offers a variety of health and well-being benefit programs. Benefit options include medical, dental, vision, 401K, Flexible Spending Account, Health Savings Account, accident benefits, life insurance, disability benefits, paid vacation & holidays. Benefits are available 1st of the month following date of hire.
Compensation for roles at TTM Technologies varies depending on a wide array of factors including but not limited to the specific office location, role, skill set and level of experience. As required by local law, TTM provides a reasonable range of compensation for roles that my be hired in New York, California and Colorado. For California-based roles, compensation ranges are based upon specific physical locations.
Export Statement:
Must comply with TTM Export Control Policies and Procedures and all applicable laws including ITAR, EAR and OFAC including but not limited to: a) being able to identify ITAR product on the manufacturing floor and understand that access to these products and related technical data is restricted to only US Citizens and US Permanent Residents; b) recognition of Foreign Person visitors by badge differentiation; c) understand and follow authorization procedures for bringing foreign visitors into facilities (VAL); d) understand the Export and ITAR requirements for shipments leaving the US; e) manage vendor approvals for ITAR manufacturing and services.
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, citizenship, disability or protected veteran status.