Document Control/Records Management Specialist

Requisition ID:  273907

• Relocation Authorized:  None
• Requisition Posting End Date: 01/16/2024 
• Telework Type: Full-Time Office/Project 
• Work Location: Richland, WA 
• Salary Range: $59,250 - $79,990 annually (Determined by function, education, experience, and qualifications of the applicant.).

Bechtel Overview

Since 1898, we have helped customers complete more than 25,000 projects in 160 countries on all seven continents that have created jobs, grown economies, improved the resiliency of the world's infrastructure, increased access to energy, resources, and vital services, and made the world a safer, cleaner place.

Differentiated by the quality of our people and our relentless drive to deliver the most successful outcomes, we align our capabilities to our customers' objectives to create a lasting positive impact. We serve the Infrastructure; Nuclear, Security & Environmental; Energy; Mining & Metals, and the Manufacturing and Technology markets. Our services span from initial planning and investment, through start-up and operations.

Core to Bechtel is our values - ethics, safety, quality, people, culture, relationships, innovation and sustainability, and our covenants - integrity, respect, collaboration, trust, and delivery. They are what we believe, what customers can expect, and how we deliver

Project Overview:

Bechtel is a global engineering, construction and project management comp that has "built the world" for more than 120 years, having constructed Hoover Dam, the English Channel Tunnel, entire cities in the Middle East, the second-largest solar thermal power project in the world, and millions of miles of roads and pipelines. We produce a lasting, positive legacy by creating jobs, growing economies, connecting communities to resources, shoring up and expanding infrastructure, and making the world a cleaner, greener, safer place.

Join us as we make history at the Hanford Vit Plant, known as the Waste Treatment and Completion Company. We are designing and building a one-of-a-kind facility that will turn radioactive and chemical waste left over from World War II and Cold War plutonium production into a form safe for disposal. Your efforts will help protect the nearby Columbia River and the communities, salmon, and wildlife along its shorelines throughout the Northwest.

Position Summary:

Performs a variety of clerical duties for data entry of document information into an electronic document management system. Adjusts priorities according to direction. Responsibilities entail use of judgment and initiative within guidelines of well-defined scope; independently follows procedures; works under general supervision. May have access to confidential data. Contributes and adheres to company and department policies and objectives. Strives to maintain Bechtel's "Zero Accident" philosophy through personal safe behavior/work practices and by being aware of surroundings and activities that may be potential safety hazards and takes steps to correct or minimize the hazards. Must adhere to all COVID-19 requirements and standards, including wearing face covering when required, performing self-monitoring, and reporting COVID test taken and any positive results.

This position shall be performed under the day-to-day direction, control, and supervision of WTCC. The position is located at the Construction Site (located 22 miles north of Richland, WA), with a 4/10 work schedule, Monday - Thursday 6:30 a.m. to 5:00 p.m. 

Responsibilities:

• Process documents, maintaining data integrity through a variety of procedural steps in accordance with well-defined procedures and guidelines.
• Adjust priorities according to direction.
• Perform data entry into an electronic document management system (EDMS).
• Perform a variety of records management clerical duties of either a general or specialized nature.
• Produce reports using standard office automation tools such as MS Excel and Word.
• Assign document numbers and enter related pertinent information into the EDMS as required.
• Maintain filing system and record copies of project documents as directed by supervisor.
• Interface on a routine basis with a variety of project personnel providing support/responding to questions.
• Perform other administrative activities/assignments as directed by supervisor.
• Operate standard office equipment, including automation tools, scanner.
• Perform data entry to produce and maintain logs, transmittals, and track documentation as required.
• Assemble, copy, and distribute documentation packages; prepare and process records for scanning and/or archiving.       
• Scan documents.
• Maintain proper document configuration management in support of engineering and construction.
• Perform quality control of scanned images and data entry.
• Provide general and technical support to project personnel in the use of InfoWorks and other software used by Document Control.
• Accurately tracking and reporting time worked on daily log.
• Adhering to all government charging practices.
• Ability to work overtime and/or hours outside of the normal work periods.

Qualifications and Skills:

Basic Qualifications:      

• Requires a high school diploma or equivalent and 5 years of related document control and/or records filing processes.
• Must be able to clear a drug screen and background check.
• Possess the legal right to work and remain in the United States without sponsorship.
• Must be able to demonstrate basic to intermediate proficiency in data entry and office filing. Skills tests (Data Entry and Inventory Database, Office Filing) will be administered to test proficiency.

Additional Information:

Required Qualifications:

• Good working knowledge of computer applications.
• Ability to type accurately; ability to format properly.
• Must have great attention to detail.
• Ability to follow written direction.
• Good organizational skills.
• Willing to perform repetitive data entry.
• Experience in document control work processes.
• Demonstrated abilities in utilizing databases to perform data entry.
• Familiarity with scanning process and equipment.
• Good oral and written communication skills.
• Effective interpersonal skills (ability to relate at all levels of the organization) with a positive, customer service-oriented attitude.
• Ability to work physically in the office and telework from personal residence uninterrupted, on an as directed basis dependent on assigned scope.

Preferred Qualifications:

• Experience with EDMS with strong configuration management functionality.
• Knowledge of electronic file transfer.
• Knowledge in extracting reports and performing queries.
• Must be willing to learn new processes, procedures, and software.
• Must possess a high degree of individual initiative, flexibility, diplomacy, and accuracy.
• Must demonstrate a positive attitude and work effectively with a variety of team members.
• Ability to perform multiple tasks and easily adjust to shifting priorities.
• Previous document control experience on a Nuclear Construction Project.
• Basic to intermediate knowledge of Microsoft Outlook, Word and Excel.

#LI-TN1

At Bechtel, our employees enjoy a competitive total rewards package that includes comprehensive medical, dental, and vision plans, along with optional disability and supplemental insurance options, generous paid time off (160 hours annually, accrued 6.16 hours per pay period), nine paid holidays, paid parental leave, discretionary bonuses, and a well-designed 401K plan with matching and profit-sharing components. 

Shaping tomorrow together

Bechtel is one of the most respected global engineering, construction, and project management companies. Together with our customers, we deliver landmark projects that foster long-term progress and economic growth. Since 1898, we've completed more than 25,000 extraordinary projects across 160 countries on all seven continents. We operate through five global businesses: Infrastructure; Nuclear, Security & Environmental; Energy; Mining & Metals; and Manufacturing & Technology. Our company and our culture are built on more than a century of leadership and a relentless adherence to our values, the core of which are safety, quality, ethics, and integrity. These values are what we believe, what we expect, what we deliver, and what we live.  
www.bechtel.com

Bechtel is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity and expression, age, national origin, disability, citizenship status (except as authorized by law), protected veteran status, genetic information, and any other characteristic protected by federal, state or local law.
Bechtel employees are required to be vaccinated for COVID-19 or show proof of a negative test result prior to accessing Bechtel sites/facilities to the extent required by applicable law or by customer requirements.