Division Program Assistant, Division Of Special Education

Salary : $57,636.80 - $87,734.40 Annually
Location : Des Moines - 50313 - Polk County, IA
Job Type: Full-time
Job Number: 24-02300
Agency: 282 Iowa Department of Education
Opening Date: 01/10/2024
Closing Date: 2/21/2024 11:59 PM Central
LinkedIn Tag: #LI-POST
Point of Contact: Tana Mullen tana.mullen@iowa.gov
Job Description
Division Program Assistant, Division of Special Education
Iowa Department of Education's mission is creating excellence in education through leadership and service. To accomplish our mission, we need talented, passionate people working together to make this a reality.
The Division of Special Education is seeking an organized and detailed oriented individual to serve as our Division Program Assistant. This position will be an integral member of the division, working closely with and supporting the Deputy Director and Division Directors.
**Experience in PK-12 Special Education required.
Work Duties Include -

• Provide support to the Special Education Deputy Director, Special Education Division Directors and Bureau Chiefs on special projects which include collection and analysis of large amounts of data for the agency. Making recommendations for process improvement. Hold regular status meetings with project teams, keeping them informed of changes and progress. Effectively communicate project information to the management team. Resolve and or report to management issues in a timely fashion. Tactfully communicate difficult/sensitive information internally and externally.
• Assist Special Education Deputy Director, Special Education Division Directors and Bureau Chiefs with oversight of monitoring program compliance/alignment with budget. Track, monitor and document claims for payment processing and ensure contract payments are documented. This work includes discerning whether the expense is allowable under the funding source and coded correctly, according to categories for funding stream.
• Respond to requests for information regarding Department procedures, practices, guidance and support related to the Individuals with Disabilities Act (IDEA). Researches response by reviewing known/established Department guidance and federal guidance and procedures; and communicating with subject matter experts within the division.
• Assist Special Education Deputy Director, Special Education Division Directors and Bureau Chiefs, as assigned, monitoring information management and system issues related to Special Education programmatic data. Pull reports from the data system to respond to program inquiries. Track documents posted on websites and data system resource pages to ensure they are up to date.
• Coordinate calendars which include high-level planning and interaction with stakeholders, executives, legislators and the Governor's office. Assist with the preparation of travel documents, contracts, expense approvals, and related procedures. Assist with the development and composition of correspondence including confidential communications. Maintain contact with organizations, agencies and other public/private organizations through written business communications (reports, letters, and memos).
• Serve as a member of the department administrative support team.

What's in it for you?-

• Opportunities to make a widespread difference in the lives of children, their families, and Iowa communities
• Collaborative, positive work environment
• Talented and passionate work colleagues that will help you learn and grow
• Opportunities to collaborate with experts from around the country
• Employee discounts from a variety of vendors
• Competitive salary and benefits package that includes:
  • Insurance: Health, Dental, Life and Long-Term Disability
  • IPERS (Iowa Public Employee Retirement System) and Retirement Investor Club (RIC)
  • Time Off and Leave: Sick, Vacation, Family and Military Leave

Minimum Qualification Requirements
Applicants must meet at least one of the following minimum requirements to qualify for positions in this job classification:
1) Graduation from an accredited four-year college or university with a degree in any field, and experience equal to three years of full-time professional-level work in program administration, program development, program operations, or management.
2) A total of seven years of education and/or full-time experience (as described in number one), where thirty semester hours of accredited college or university course work in any field equals one year of full-time experience.
3) All of the following (a, b, and c):
a. One year of full-time professional-level work experience in program administration, program development, program operations, or management; and
b. A total of four years of education and full-time experience (as described in part a), where thirty semester hours of accredited college or university course work in any field equals one year of full-time experience; and
c. A total of two years of graduate-level education and full-time experience (as described in part a), where twenty-four semester hours of accredited graduate college or university course work in a public-service-related area (e.g., public or business administration, social work, public health, law, education, engineering) equals one year of full-time experience. Graduation from the Iowa Certified Public Manager Program is also equivalent to one year of full-time experience or education.
4) Current, continuous experience in the state executive branch that includes thirty months of fulltime work as a Program Planner (any level), Management Analyst (any level), or Administrative Assistant (any level).
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Our Robust Benefits Package Includes:
Competitive Compensation:
Enjoy a competitive salary that reflects directly on your skills and expertise.
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Health and Wellness:
Prioritize your well-being with our comprehensive health plans, including medical, dental, and vision coverage. Enjoy the peace of mind knowing that the State of Iowa covers 90% of the premiums, providing you and your loved ones with excellent coverage at a remarkably low cost.
Retirement Planning:
We are proud to offer the Iowa Public Employees Retirement System (IPERS). A defined benefit plan, IPERS benefits are guaranteed for life, meaning once you retire, you will receive the same monthly benefit for the remainder of your life (once vested). We invest in your long-term financial well-being, so you can retire with peace of mind.
Paid Time Off:
Life is unpredictable, and at the State of Iowa, we understand the importance of work-life balance. Our leave policies, including paid holidays, vacation, and sick leave with unlimited accrual, ensure you have the flexibility you need for personal and family matters.
Professional Development:
Elevate your career with continuous learning opportunities. We support your growth through training programs, workshops, and tuition reimbursement.
Employee Assistance Program (EAP):
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01
Do you understand that the answers to all of the following questions must be truthful, honest, and accurate to the best of your ability?
Please read all questions and answers thoroughly and make sure you understand them completely. Ensure the answers to your questions match the information filled out on your application and the attachments you have uploaded. If the answers to your questions are inconsistent with your application information or uploaded attachments, you will be given zero points for the question. Knowingly misrepresenting the facts when submitting any information related to an application, examination, certification, appeal, or any other facet of the selection process will result in your disqualification from this application and future employment with the state of Iowa.

• Yes - I understand and agree.
• No

02
PLEASE READ CAREFULLY
Have you filed a registration statement pursuant to the federal Foreign Agents Registration Act of 1938, as amended, 22 U.S.C. §611 et seq?

• No - I have NOT filed a registration statement pursuant to the federal Foreign Agents Registration Act of 1938, as amended, 22 U.S.C. §611 et seq
• Yes - I HAVE filed a registration statement pursuant to the federal Foreign Agents Registration Act of 1938, as amended, 22 U.S.C. §611 et seq

03
Have you graduated from an accredited four year college or university? IF YES - How many years do you have of full-time professional level experience such as program administration, program development, program operations, or management?

• I have not graduated from an accredited four year college or university
• Less than three years of professional level experience such as program administration, development, management or operations
• Three years or more of professional level experience such as program administration, development, management or operations

04
How many years do you have of COMBINED post high school education AND/OR experience in program administration, program development, program operations, or management? Thirty semester hours of post high school education equals one year of experience.

• I do not have any of the education and/or experience
• Less than seven years of the education and/or experience
• Seven years or more of the education and/or experience

05
Have you graduated from the Iowa Certified Public Manager Program? IF YES - How many years do you have of COMBINED post high school education AND/OR experience (as described in number one)? Thirty semester hours of post high school education equals one year of experience.

• I have not graduated from the Iowa Certified Public Manager Program
• Less than six years of the education and/or experience
• Six years or more of the education and/or experience

06
How many years do you have of combined GRADUATE level (post bachelor's degree) course work in a public-service-related area (e.g., public or business administration, social work, public health, law, education, engineering) AND/OR experience (as described in number one)? 24 semester hours of graduate level course work equals one year of work experience. Applicants cannot substitute any more than 48 graduate level semester hours (2 years) and must have at least one year of experience (as described in number one).

• I do not have of the education and/or experience
• Less than three years of the combined education and/or experience
• Three years or more of the combined education and/or experience

07
Are you a current State of Iowa employee - executive branch? If yes - How many months of experience do you have in one or a combination of the following classifications: Program Planner (any level), Management Analyst (any level), or Administrative Assistant (any level)?

• I am not a current State of Iowa employee
• I am a current State of Iowa employee but do not have any experience in the classifications identified
• I am a current State of Iowa employee and have less than thirty months of experience in the identified classifications
• I am a current State of Iowa employee and have thirty months or more of experience in the identified classifications

Required Question