Address
Form of workJob Title: Diversity and Inclusion Project Coordinator
Job Location: Menlo Park, CA
Job Duration: 6 months
Day-of tasks:
Job Location: Menlo Park, CA
Job Duration: 6 months
- Diversity Referral Bashes / Recruiting Events
- Setting up time with planning team + taking notes
- Booking room or space for event
- Coordinating + ordering catering
- Ordering swag
- Managing budgets
- Ensuring referral roles are outlined in a slide deck (to be shown at event)
- Setting up retro event with team
- Candidate Engagement
- Setting up planning team meetings, training for managers, meeting note captures, shareouts/communications
- Interview Experience Q+As
- PM/SWE
- Coordinate times / dates for various facilitator sets
- Schedule Q+A sessions:
- Book rooms + hold times on their cals
- Set up advanced bluejeans line
- Create splash page for candidates
- Share splash page with recruiters
- Follow-up with recruiters 1 week before event with update on RSVPs (ask for additional push, if need)
Day-of tasks:
- Send reminder to candidates
- Set up AV 15 mins before kickoff
- Monitor AV throughout session
- Send thank you + survey
- Coaching Circles (URM + Women)
- Set up manager trainings
- Set up 1:1s for Hannah + each leader
- Pull together all circle summaries from each leader
- Pull together list of all participants
- Work with each leader to identify times / dates for 6 sessions
- Set up monthly syncs with leaders
- Schedule program retrospective
- Connect Up
- Set up pod team meetings + take notes
- Set up trainings for leaders
- Track program progress
- Set up check-ins with leaders
- Set up program retrospective
- Focus Groups
- Set up pod team meetings + take notes
- Schedule + book rooms across all offices for Focus Group sessions
- Set up follow-up meeting with pod team
- Send thank you notes + gift cards to each participant
- Diversity Learning + Development
- Set up + take notes in strategy meeting with L+D partners
- Work with L+D team to set up intact sessions (as needed)
- Work with people data team to pull data (as needed)
- Set up Sustainably Offsite for team to beta test (or new Inclusion offsite for managers)
- Strong communication skills with ability to parse what context to share with a given audience
- Able to develop and adopt nuanced organization systems
- Process oriented; quick to pick up on systems + develop them further
- Able to problem solve on the fly
- Experienced with Dropbox
- Proficient with Microsoft Office
- Closely follows directions and works within established guidelines
- Maintains positive attitude in the face of rapidly shifting priorities and occasional ambiguity
- Focused on details, while still keeping overall context in mind
- Brings creativity + energy to projects / challenges
- Passionate about diversity + inclusion, resilient and empathetic
