District Office Receptionist - 12 Month Position

Salary :
$15.40 per hour
$16.50 per hour as of July 1, 2024
Position:
Eight (8) hours per day
Twelve (12) Month Position
Benefits:
Fourteen (14) paid holidays
Life insurance and Long-term disability
Medical, Dental and Vision Coverage
Paid time off:
Days are pro-rated based on start date with the District and are al located after successful completion of a 60-day probationary period.
Three (3) personal leave days
Thirteen (13) days accumulated sick leave per year
Vacation days
GENERAL SCOPE OF RESPONSIBILITIES:
Serve as receptionist for incoming telephone calls and visitors to building and assist with business office, human resources including substitute procurement, student registration, transportation and community relations functions.
ESSENTIAL FUNCTIONS:
Building Receptionist
Respond to and redirect incoming telephone calls.
Greet and assist visitors to the building.
Sort and distribute U.S., IU, inter-school mail and deliveries.
Issue gold cards for senior citizens of the school district and maintain in an Excel spreadsheet.
Process and track volunteer clearances for entire district.
Secure teacher assistant and secretary substitutes for the entire district.
Assist with general District Office responsibilities.
Business Office
Assist in processing invoices for payment.
Enter and print purchase orders.
Prepare accounts payable and human resource information for mailing.
Enter IRS W-9 information into financial management system and process annual IRS 1099 forms.
Make changes to annual Pennsylvania Department of Revenue “Act 80” report.
Assist in general business office responsibilities.
Human Resources
Process and track employee clearances for entire district.
Assist with other duties as requested by coordinator of human resources.
Community Relations
General secretarial work as needed.
Assist with distribution of press releases and short articles for newspaper or newsletter as needed.
Assist in updating and creating brochures.
Assist with coordination of various events such as Veterans Day and Senior Citizen Holiday Breakfasts, United Way projects and American Education Week celebrations.
Assist with compilation of data for the district calendar.
Assist with proofing the district calendar and other public communication.
Maintain Excel spreadsheet of addresses and create labels/mail merge for community mailings such as Renaissance sponsors.
Assist with other duties and projects as assigned by the community relations coordinator, such as Chalkboard (Internal District) newsletter.
Student Registration and Transportation
Assist the public with general student registration and bussing information.
Calculate monthly bus and van surveys.
Distribute approved field trip requests to appropriate parties.
Produce and manage yearly transportation kindergarten packets.
Assemble bus direction books.
Schedule student registration appointments.
Screen and assist parents with student registration packets for accuracy and completion.
Enter student information into student management system.
Assist with other duties as requested regarding student registration or transportation.
QUALIFICATIONS:
High School Diploma.
Accurate and proficient secretarial skills.
Computer proficiency (Microsoft Office, web-based applications)
SPECIAL SKILLS:
Excellent communication skills and organizational skills.
Ability to work with matters of a confidential nature.
Ability to prioritize workload and multitask under pressure.
Accuracy and attention to detail.
Excellent interpersonal skills.
Customer service oriented.
PHYSICAL / MENTAL / ENVIRONMENTAL:
Physical Demands:
Sitting at desk for extended periods of time.
Occasional bending, stooping, twisting, reaching and grasping.
Light lifting of up to 15 pounds.
Data entry for extended periods of time.
Sensory Abilities:
Visual acuity to read correspondence and computer screens.
Auditory acuity to be able to use telephone.
Ability to speak clearly and distinctly.
Temperament:
Ability to work as a member of a team.
Must be courteous and able to deal effectively with people.
Must be cooperative, congenial, and service oriented.
Ability to work with limited supervision.
Ability to be flexible.
Mental Demands:
Ability to interpret detailed written and verbal communications.
Ability to function in fast-paced and high-pressure work setting.
Environment:
Primarily office setting.
Limited movement outside the office setting.

Disability insurance, Health insurance, Dental insurance, Paid time off, Vision insurance, Life insurance