Address
Form of workTHIS POSITION IS FOR INTERNAL APPLICANTS ONLY.
Pierce College's mission is to create quality educational opportunities for a diverse community of learners to thrive in an evolving world.
This District Events Manager will plan, coordinate, and oversee special events logistics within pre-determined budget parameters. This position manages rental contracts with external entities, coordinates events per client needs and district guidelines, and coordinates district or college-wide internal special events. The District Events Manager also helps the College Foundation manage fundraising events, district ticketing operations, working and establishing relationships with vendors, and working with faculty to maximize the usage and success of spaces such as the Science Dome and district theatres. This position reports to the Divisional Operations Specialist.
About the District
Named as a Top 5 Finalist and a Rising Star for the 2019 Aspen Prize for Community College Excellence, Pierce College Fort Steilacoom was recognized for exceptional achievements in student learning, certificate, and degree completion while in community college and after transferring to a four-year institution, employment, and earnings rates after graduation, and access for and success of minority and low-income students. Pierce College District was named a Top 10 finalist for the 2021 Aspen Prize and a Top 25 for 2023. Want a feel for our District? Take a peek with aerial campus views!
Pierce College at Fort Steilacoom
Located on a beautiful 140-acre site adjacent to a 340-acre community, recreational park, and Waughop Lake. Want a feel for our District, take a peek with aerial campus views!
Pierce College at Puyallup
Located on an expansive site with 125 acres of wooded land, including modern facilities and beautiful hideaways.
Pierce College at JBLM
Located at the Joint Base Lewis-McChord military sites, serving many of our military and active duty families serving our country.
The District Event Manager will be responsible for the following but not limited to:
District Event Management
- Develop, plan, and oversee various activities, institutional events, and educational programs/events.
- Manage rental contracts with external entities (third-party rentals).
- Ensure events align and support the college's mission, vision, and values in creating and supporting an inclusive environment.
- Assist the Chancellor's and President's offices in executing selected special events.
- Coordinate with Student Life to support student activities.
- Direct, manage, and oversee a broad range of contracted event operations.
- Develop and recommend new methods of engagement through events.
- Work with Contracts and Finance Departments to develop contract templates, recommend rental pricing structures for contracted events, facilitate the contract approval process, and coordinate business procedures, required ticket sales reports, tax compliance laws, and annual budget reporting.
- Collaborate with staff from Facilities, Campus Safety, Marketing and Communications, Food Service, IT/technicians, Custodial, and other departments to ensure college venues are event-ready.
- Manage a district-wide ticketing system; staff and/or coordinate staffing at box office functions for events using the ticketing system.
- Develop event usage and management procedures with district stakeholders.
- Assist district/college departments charged with community outreach (i.e., Community Education and Outreach departments) in developing and managing outreach events that occur on campus.
- Create and maintain essential event records and files.
- Initiate and coordinate the promotion of events, working with the internal or external client (when appropriate), Marketing and Communications department, and through the ticketing software.
- Create a sense of welcome and excellence in customer service to encourage repeat clients and build Pierce College's reputation.
- Support the Foundation in the creation and help secure corporate sponsorship packages.
- Capture attendee information for strategic marketing, district notifications, alumni engagement, and future programming.
- Partner with Marketing and Communications to define and promote the Pierce College brand through event publications and messaging.
- Update and enhance internal and external online event support information.
- Develop and oversee the implementation of processes and procedures to streamline classroom scheduling and equipment needs and requests.
- Supervise and manage one full-time position and multiple part-time student employees.
- Set priorities, assign work, analyze various problems and assignments with discretion, develop procedures, and interpret College and departmental policies.
- Provide leadership for various district committees, workgroups, and teams as needed.
- Develop staff through mentoring, providing career coaching, and motivation.
- Review and verify the accuracy of the information in documents such as travel vouchers and timesheets.
- Ensure staff and volunteers are adequately trained and prepared for events, including safety procedures.
- Promote work study/ambassador opportunities through Student Life, theater arts courses, and community volunteers.
- Involve staff across the district in a continuous improvement evaluation process related to event management; conduct post-event evaluations and make recommendations for improvements for future events.
- Train staff to execute events so that attendees have a consistently positive experience.
- Create front of house/hospitality handbook or curriculum for student-based learning.
Qualifications
Education Required
Associate's Degree in Business, Project Management, Communications, and/or Program Management.Experience Required
- Minimum of three (3) years leading/coordinating successful events within budget.
- Experience with event planning, coordination, and evaluation.
- Experience recruiting, maintaining, and motivating volunteers.
- Experience with ticketing systems.
- Experience utilizing project management and organizational skills.
- Experience with projects requiring a high level of attention to detail.
- Experienced at developing and managing budgets, timelines, and checklists.
- Experience leading people and teams without having direct supervisory responsibility.
- After a conditional offer of employment, the successful candidate must consent to and pass a criminal background check and sexual misconduct verification.
- Must be willing and able to work a flexible schedule, covering day, evening, and weekend events as needed.
- Must be able to travel between the Puyallup and Fort Steilacoom colleges when needed.
- Must have a valid driver's license and own or have access to reliable transportation.
- Ability to communicate effectively and collaboratively with individuals and internal and external clients.
- Strong leadership skills, with the ability to motivate and lead staff and volunteers.
- Ability to work effectively with individuals of diverse cultures, interpersonal styles, abilities, motivations, or backgrounds.
- Detailed organizational and time management skills.
- Ability to understand the needs of customers and create customer-centered experiences.
- Capable of working under pressure and performing within tight deadlines.
- Adept at using professional judgment in complex situations and demonstrating critical, creative, and reflective thinking.
- Adheres to high standards of integrity and honesty.
- Proficient with Microsoft Office Suite applications and primary databases.
- Able to learn new software solutions quickly.
To be considered for this position, applicants must
- Meet the required qualifications as outlined in this announcement.
- Complete the online application profile and apply for the specific job opening at: https://www.pierce.ctc.edu/hr
- Upload (attach) a cover letter that addresses how you meet the required qualifications as outlined in this announcement. (Cover Letter)
- Upload (attach) detailed resume of all educational and professional experience.(Resume)
- Transcripts are not required in order to apply for this position; however, if you are selected for an interview, you will be asked to submit copies of unofficial transcripts showing completion of the required level of education. Please upload current copies of your transcripts, if available. Unofficial copies of all college and university transcripts must include degree received and conferral date. International transcripts must include a foreign transcript evaluation. For a list of approved credential evaluation services visit: https://www.naces.org/members (Unofficial transcripts acceptable for application process; official transcripts required upon hire). (Transcripts)
- Upload (attach) a list of at least three (3) professional references with names, telephone numbers, and e-mail addresses. One of which must be your current or most recent supervisor. Letters of recommendation will not be accepted. (References)
- Provide a response to the following question. (Supplemental Question)
Please Note
To ensure consideration, application materials should be received no later than 5:00 p.m. on the closing date.
All correspondence regarding your application status will be sent to the email address associated with your NeoEd account. Please check your spam folder periodically in the case of an automated, incorrect delivery.
Terms of Employment
This is a full-time (40 hours per week) administrative-exempt position with Pierce College District. The primary work location will be the Pierce College Fort Steilacoom campus, requiring travel to other campuses or sites. Work hours are between 8:00 a.m. and 5:00 p.m., Monday through Friday. This position may be subject to reassignment between campuses or sites. This position requires regular and consistent attendance. This position is eligible for up to two (2) days of remote work; scheduled event attendance takes precedence over scheduled telework.
Salary & Benefits
The salary range for this position is $72,154.00 to $89,272.00 annually. The salary will be determined based on the candidate's qualifications and related experience. Typically, new hires start at $75,161.00 per year, based on Pierce College's Administrative/Exempt Compensation Plan. Your paycheck is just part of the total compensation package. There is an outstanding benefits package worth an additional value equivalent to about 30% of your salary. A comprehensive health care benefits package for you and your dependents includes medical, dental, and vision insurance. Life and long-term disability insurance plans; vacation, sick, and personal leave; reduced tuition; and retirement benefits are also provided. For more information, please visit our Benefits and Leave website at: https://www.pierce.ctc.edu/hr- benefits.
Physical Work Environment
This position works indoors in an office environment and in indoor and outdoor event venues. Scheduled hours may vary to include occasional. evenings, weekends, Frequent travel between campuses and sites
Depending on the workload around events and the other deadlines, some long days or weeks can be countered by slower times of the year. Event setup and tear-down can mean standing for long periods. There may be long hours of phone calls with one-to-one communications and public speaking.
Reasonable Accommodation
Applicants with disabilities who require assistance with the application and employment process will be accommodated to the extent reasonably possible. Requests should be made to the District Human Resources Office by calling 253-964-7342. Persons who are deaf or hard of hearing may dial 711 to place a call through Washington Relay, the state's free telecommunication access service.
Screening & Interview Process
Only those candidates who have complied with the application process and meet the required qualifications will be considered. After reviewing the application materials, the most qualified candidates will be contacted for an interview. Check the email account you used for the application process for communication regarding the status of your application. Application materials submitted to Pierce College are the property of the College and will not be returned.
Conditions of Employment
Pierce College is a "fully vaccinated campus" under the state's higher education guidance, which means that COVID-19 vaccination is highly encouraged for all employees and students.
Prior to the start of employment, the finalist for this position will be subject to a criminal background check as a condition of employment. Information from the background check will not necessarily preclude employm...
