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Job Description
The New York City Human Resources Administration (HRA) provides temporary help to individuals and families with social service and economic needs to assist them in reaching self-sufficiency via essential and diverse programs/services, such as: temporary Cash Assistance, Supplemental Nutrition Assistance Program (SNAP), childcare, job training, employment plans/support, domestic violence assistance, child support enforcement, etc. The employees of the Employment Support Services Administration (ESSA) help provide unique individual services to eligible New Yorkers aimed toward the achievement of long-term self-sufficiency.
Career Services offers Cash Assistance clients opportunities to help them increase their job skills and build a career that will lead to success and financial security. HRA's Career Services works closely with clients to find opportunities that match their skills, needs, and career goals, and help them work toward opportunities to grow and build a successful career. Career Services is comprised of four (4) units who work cohesively to effectively carry out its core mission. Career Services is comprised of the following units: Provider, Client and Business Services, Education and Youth Services, Systems Innovation and Engagement and Contracts, Budgets and Special Projects.
The Fiscal and Contract Management Unit, located under the purview of Contracts, Budgets and Special Projects is responsible for managing the budgets and expenses of contracted vendors and providers; including but not limited to management of hybrid budgets- mix of line item and performance payments; timely and appropriate payment for deliverables as specified in a vendor's contract; and vendor appeals for performance-based payments.
Career Services seeks to fill one (1) Administrative Staff Analyst NM-I under the general direction of the Senior Director and with latitude for independent judgment, action and initiative, the Director is responsible for providing leadership and management of the Fiscal and Contract Management unit and will:
-Direct and guide a unit of Budget Analysts responsible for the review, processing and approval of contract configurations, budgetary actions, invoices, and performance-based payment appeals submitted by vendors/providers who have Multi-Term Human Services contracts, Memoranda of Understanding, Micro Purchases, Intergovernmental and Cooperative Agreements, Government-to-Government Agreements, Sub-contracts, and administrative contracts. This includes the tracking and monitoring of vendors and providers expenditures for contracted awards.
-Develop and document submission and performance controls for contracted vendors, providers; and the assessment and development of operational/procedural workflow improvements for the Fiscal and Contract Management unit to ensure compliance with PPB rules, HHS Fiscal Manual, HRA Policy bulletins and directives, HHS Accelerator, PASSPort and Timely Invoice Submission Guidelines as required by Mayors Office of Contracts (MOCS).
-Consult with the Senior Director and Career Services management staff to meet and develop program objectives. This includes developing policy and planning strategies, providing technical assistance, project planning, developing detailed procedures and document templates, and conducting quantitative and qualitative analysis and reporting data findings to the Senior Director.
-Consult with the DSS Agency Chief Contracting Officer's (ACCO) office, DSS Finance, Bureau of Audit Coordination, and other program areas to provide or obtain relevant information for current and newly awarded contracts; attends planning meetings to ensure adherence to agency/program policies by staff AND CONTRACTors; assists with the review and development of specifications as it relates to budgetary information; and participates in contract negotiations.
-Direct the activities related to the fiscal analysis of contracts and conducts a timely fiscal assessment of performance evaluations. This includes and is not limited to the identification of contracted vendors' and providers' fiscal operational deficiencies and brings them to Senior Management's attention with supporting data.
-Research compile, investigate and analyze data from a variety of sources in order to provide the Senior Director with routine and requested ad-hoc reports that monitor contracted vendors and providers financial data and overall fiscal health; tracks budgetary trends to ensure that proper protocols are in place and distributes performance reports to internal and external stake holders.
-Guide subordinate staff in the preparation and submission of routine and ad-hoc surplus/deficit needs analysis, expenditure projections, accruals and other reporting obligations by, utilizing detailed statistical analysis data, evaluating financial data, and reviewing staff summary analysis reports, supporting documentation, and recommendations, to ensure data accuracy and logical data-based recommendations.
-Liaise with Contractors and program areas analyzing problems concerning the funding of payments and providing information during the implementation of new or revised procedures. Monitors, analyze, and report on expenditures, variances and trends of the Career Services contracts and agreements.
-Evaluate prospective contractors' budgetary proposals and financial reports. Provide technical expertise and support to contractors and subordinates whenever required.
-Utilize the City's Financial Management System (FMS), Health and Human Services (HHS), Accelerator, and Procurement and Sourcing Solution Portal (PASS Port) to perform all related tasks.
-Assist with special projects related to contracting activities, as needed.
Qualifications
1. A master's degree from an accredited college in economics, finance, accounting, business or public administration, human resources management, management science, operations research, organizational behavior, industrial psychology, statistics, personnel administration, labor relations, psychology, sociology, human resources development, political science, urban studies or a closely related field, and two years of satisfactory full-time professional experience in one or a combination of the following: working with the budget of a large public or private concern in budget administration, accounting, economic or financial administration, or fiscal or economic research; in management or methods analysis, operations research, organizational research or program evaluation; in personnel or public administration, recruitment, position classification, personnel relations, employee benefits, staff development, employment program planning/administration, labor market research, economic planning, social services program planning/evaluation, or fiscal management; or in a related area. 18 months of this experience must have been in an executive, managerial, administrative or supervisory capacity. Supervision must have included supervising staff performing professional work in the areas described above; or
2. A baccalaureate degree from an accredited college and four years of professional experience in the areas described in "1" above, including the 18 months of executive, managerial, administrative or supervisory experience, as described in "1" above.
Additional Information
The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.
Job Description
The New York City Human Resources Administration (HRA) provides temporary help to individuals and families with social service and economic needs to assist them in reaching self-sufficiency via essential and diverse programs/services, such as: temporary Cash Assistance, Supplemental Nutrition Assistance Program (SNAP), childcare, job training, employment plans/support, domestic violence assistance, child support enforcement, etc. The employees of the Employment Support Services Administration (ESSA) help provide unique individual services to eligible New Yorkers aimed toward the achievement of long-term self-sufficiency.
Career Services offers Cash Assistance clients opportunities to help them increase their job skills and build a career that will lead to success and financial security. HRA's Career Services works closely with clients to find opportunities that match their skills, needs, and career goals, and help them work toward opportunities to grow and build a successful career. Career Services is comprised of four (4) units who work cohesively to effectively carry out its core mission. Career Services is comprised of the following units: Provider, Client and Business Services, Education and Youth Services, Systems Innovation and Engagement and Contracts, Budgets and Special Projects.
The Fiscal and Contract Management Unit, located under the purview of Contracts, Budgets and Special Projects is responsible for managing the budgets and expenses of contracted vendors and providers; including but not limited to management of hybrid budgets- mix of line item and performance payments; timely and appropriate payment for deliverables as specified in a vendor's contract; and vendor appeals for performance-based payments.
Career Services seeks to fill one (1) Administrative Staff Analyst NM-I under the general direction of the Senior Director and with latitude for independent judgment, action and initiative, the Director is responsible for providing leadership and management of the Fiscal and Contract Management unit and will:
-Direct and guide a unit of Budget Analysts responsible for the review, processing and approval of contract configurations, budgetary actions, invoices, and performance-based payment appeals submitted by vendors/providers who have Multi-Term Human Services contracts, Memoranda of Understanding, Micro Purchases, Intergovernmental and Cooperative Agreements, Government-to-Government Agreements, Sub-contracts, and administrative contracts. This includes the tracking and monitoring of vendors and providers expenditures for contracted awards.
-Develop and document submission and performance controls for contracted vendors, providers; and the assessment and development of operational/procedural workflow improvements for the Fiscal and Contract Management unit to ensure compliance with PPB rules, HHS Fiscal Manual, HRA Policy bulletins and directives, HHS Accelerator, PASSPort and Timely Invoice Submission Guidelines as required by Mayors Office of Contracts (MOCS).
-Consult with the Senior Director and Career Services management staff to meet and develop program objectives. This includes developing policy and planning strategies, providing technical assistance, project planning, developing detailed procedures and document templates, and conducting quantitative and qualitative analysis and reporting data findings to the Senior Director.
-Consult with the DSS Agency Chief Contracting Officer's (ACCO) office, DSS Finance, Bureau of Audit Coordination, and other program areas to provide or obtain relevant information for current and newly awarded contracts; attends planning meetings to ensure adherence to agency/program policies by staff AND CONTRACTors; assists with the review and development of specifications as it relates to budgetary information; and participates in contract negotiations.
-Direct the activities related to the fiscal analysis of contracts and conducts a timely fiscal assessment of performance evaluations. This includes and is not limited to the identification of contracted vendors' and providers' fiscal operational deficiencies and brings them to Senior Management's attention with supporting data.
-Research compile, investigate and analyze data from a variety of sources in order to provide the Senior Director with routine and requested ad-hoc reports that monitor contracted vendors and providers financial data and overall fiscal health; tracks budgetary trends to ensure that proper protocols are in place and distributes performance reports to internal and external stake holders.
-Guide subordinate staff in the preparation and submission of routine and ad-hoc surplus/deficit needs analysis, expenditure projections, accruals and other reporting obligations by, utilizing detailed statistical analysis data, evaluating financial data, and reviewing staff summary analysis reports, supporting documentation, and recommendations, to ensure data accuracy and logical data-based recommendations.
-Liaise with Contractors and program areas analyzing problems concerning the funding of payments and providing information during the implementation of new or revised procedures. Monitors, analyze, and report on expenditures, variances and trends of the Career Services contracts and agreements.
-Evaluate prospective contractors' budgetary proposals and financial reports. Provide technical expertise and support to contractors and subordinates whenever required.
-Utilize the City's Financial Management System (FMS), Health and Human Services (HHS), Accelerator, and Procurement and Sourcing Solution Portal (PASS Port) to perform all related tasks.
-Assist with special projects related to contracting activities, as needed.
Qualifications
1. A master's degree from an accredited college in economics, finance, accounting, business or public administration, human resources management, management science, operations research, organizational behavior, industrial psychology, statistics, personnel administration, labor relations, psychology, sociology, human resources development, political science, urban studies or a closely related field, and two years of satisfactory full-time professional experience in one or a combination of the following: working with the budget of a large public or private concern in budget administration, accounting, economic or financial administration, or fiscal or economic research; in management or methods analysis, operations research, organizational research or program evaluation; in personnel or public administration, recruitment, position classification, personnel relations, employee benefits, staff development, employment program planning/administration, labor market research, economic planning, social services program planning/evaluation, or fiscal management; or in a related area. 18 months of this experience must have been in an executive, managerial, administrative or supervisory capacity. Supervision must have included supervising staff performing professional work in the areas described above; or
2. A baccalaureate degree from an accredited college and four years of professional experience in the areas described in "1" above, including the 18 months of executive, managerial, administrative or supervisory experience, as described in "1" above.
Additional Information
The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.
