Director Finance & Administration

We are seeking aDirector of Finance & Administrationfor University Student Services who will be responsible for managing the financial functions of University Student Services by assisting the Senior Director of Finance and Operations and the Associate Vice Provost of Finance and Administration in the leadership of the University Student Services Finance Office. This includes management and oversight of financial operations, reporting, budget preparations, projections, staffing, and high-level financial analysis for a $375 million budget.

The operating budget under management supports student services across all nine of the JHU schools and includes Student Affairs, Admissions and Financial Aid, Integrative Learning and Life Design, Student Health and well-being, Student Enrollment and Account Management/Office of the University Registrar, and the Center for Diversity and Inclusion.

There are several major and many minor capital projects that are part of the budget. The upcoming capital budget averages $90M annually, with the most significant projects being the completion of the new Johns Hopkins Student Center and the Housing and Dining Master Plan.

The Director of Finance directly supervises the USS Finance Manager and the USS Assistant Director of Business Solutions, indirectly supervises 3 additional finance staff as well as partners with the Sr. Director of talent management for the full USS Finance Team.

Specific Duties & Responsibilities

Financial Management

• Oversees the consolidation of all USS functions and capital projects into a comprehensive 5-year financial plan and quarterly projections files for submission to the University Budget Office.
• Oversees direct and indirect reports in the development of the annual operating budget for Student Services related to the undergraduate population on the Homewood Campus including:
  

Undergraduate Financial Aid

• Partner with the Vice Provost of Admissions & Financial Aid, AVP of Student Financial Services, and Central Budget Office to establish an annual budget and 10-year plan that aligns with the University’s Financial Aid strategy. Incorporate prior year trends, the impact of regulatory changes (Title IV), changes in institutional aid programs (e.g., Baltimore Scholars, Clark Scholars, etc.), changing student demographics, and other variables.

Auxiliary Services

• Incorporate budget recommendations from the Associate Director of Finance responsible for housing, dining, and conference services into the overall annual divisional budget and five-year plan.

HSA Operations

• Develop divisional budgets and 5-year plan for the operational activities that support the undergraduate student population on the Homewood Campus.
• Monitors divisional and interdivisional activity to ensure proper recording. (e.g., campus space charges, University administration allocations, and interdivisional reimbursements.
• Monitors divisional reserve balances for compliance with university fund balance policies.
• Oversees the Finance Manager and Assistant Director of Business Solutions in the maintenance of salary data for 700 staff members, to accurately budget, project and create scenario planning related to an annual compensation. Identify, analyze, and report on variances.
• Performs trending and forecasting to aid in generating projections, identifying potential risks to the budget, and ensuring sufficient funding for strategic initiatives.
• Oversees the preparation of additional financial reports, reconciliations, and analyses for the USS Finance portfolio.
• Prepares year-end closing figures, prepares accruals as necessary, and analyzes variances for submission to the Central Budget Office and Student Affairs leadership.
• Works with department administrators and directors to resolve deficit balances and other financial reporting/compliance/audit issues.
• Collaborate with Vice Provosts, Deans and Directors to resolve funding shortfalls.
• Develop policies and procedures to ensure accurate accounting and administration of revenues and expenses and to provide adequate internal controls.
• Oversee the authorization of transactions to ensure expenditures are following JHU and Student Affairs policies and governmental regulations.
• Oversee the process of loading budgets into SAP.

Gifts & Endowments

• Oversees the set-up, monitoring, and management of USS Gifts and Endowments in coordination with the Development Office.
• Oversees Presidential Matching Program.
• Oversees the tracking, managing, and reporting on the use of endowment funding to support recruiting, marketing, and academic and career support services for first-generation, low-income students.
• Work with Departmental Administrators to ensure that endowment payout and gift funds are spent in accordance with the donor’s intent.
• Report available balances to Student Financial Services annually and upon request.

Planning & Projects

• Handle special projects at the direction of the Senior Director.
• Support and assist Senior leadership team with strategic planning. Perform “deep dives” to determine available capital, debt capacity, and opportunity cost (e.g., housing & dining; athletics & recreation).

Data Analysis & Communication

• Oversee the Assistant Director of Business Solutions in the delivery of strategic communications, financial reporting, and data analysis.
• Provide strategic direction to the Assistant Director of Business Solutions in the interpretation of budgetary, financial, and related organizational metrics to provide scenarios and recommendations to USS financial decision-makers.
• Convey communication outcomes and recommend data analytic tools to the Data Management Team to drive team success in distilling complex financial models into comprehendible leadership stories.
• Oversee the Assistant Director of Business Solutions and the Finance Manager in designing and maintaining a USS Finance and Operations intranet site using SharePoint to create easy access to meaningful financial and operational information for USS constituents.

Staff Supervision

• Supervise two (2) direct reports– including an Assistant Director for Business Solutions and a Financial Manager and 3 indirect reports (2 Sr Financial Analysts and a Budget Analyst)

• Conduct annual reviews.
• Develop staff.
• Provide ongoing feedback and constructive criticism.
• Prioritize and direct work efforts.
• Provide guidance and direction and resolve conflicts.
• Motivate for higher collaboration and performance.
• Conduct interviews and hire staff.
• Promote and model a culture of exceptional customer service.
• Partner with the Sr. Director of Finance and Operations to create a team culture that focuses on recruitment, retention, and recognition of the USS Finance Team staff.
  

Departmental & Other Support

• Provide outreach to Department Administrators.
• Ensure backup support to Departments in the absence of Administrators.
• Develop direct reports to provide training to new administrators.

• Assess training needs of Departments on JHU and USS financial and administrative policies and guidelines, internal control environment, SAP and regulatory requirements and provide training as required.

Special Knowledge, Skills, or Abilities

• Strong leadership and management skills; advanced analytical skills.
• Ability to exercise sound, independent judgment in decision making,
• Proficiency with business software packages; advanced Excel skills and familiarity with SAP preferred.
• Excellent oral and written communication skills.

JHU Core Competencies

• Equity, Civility & Respect Exhibits integrity, respect, civility, and ethical behaviors toward staff and the university; supports cultural diversity, equity, and fairness in the workplace.
  

Innovation & Problem Solving

• Demonstrates an appreciation for new ideas and methods that challenge the existing reality to prepare the organization for the future.

Managing Change

• Adapts to change and shifting priorities, works effectively in ambiguous situations, and constructively influences others to build and maintain resilience.

Mission/Service Excellence

• Understands and articulates the link between the job and the university’s commitment to quality and outstanding customer service to all clients.

Relationships & Teaming

• Develops effective working relationships with others; cultivates networks across the university: demonstrates attitudes and behaviors that contribute to the well-being of the university.

JHU Finance Competencies

Customer Focus

• Establishes and maintains effective relationships with customers and gains trust and respect.

Decision Making

• Makes good decisions based on a mixture of analysis, wisdom, experience, and judgment.

Functional/Technical Skills

• Has the functional and technical knowledge and skills to do the job with a high level of accomplishment.

Informing

• Provides leadership and staff information to make accurate decisions.

Integrity and Trust

• Is seen as a direct, truthful individual and can present the truth in an appropriate and helpful manner.

Interpersonal Savvy

• Relates easily to leadership and staff through building constructive and effective relationships.

Planning

• Has the ability to accurately determine the length and difficulty of tasks and projects, set objectives, and goals, and break down work into process steps.

Priority Setting

• Creates focus by identifying the critical tasks that need to be addressed in accomplishing the goal.

Time Management

• Uses his/her time effectively and efficiently and concentrates on the tasks that have greater priority.

• Bachelor’s Degree in Finance, Accounting, or other related field.
• Eight years of progressively responsible professional-level administrative and financial experience related to monetary or non-monetary resources of a department, center or unit, including two years supervisory experience and two years financial management experience (e.g. planning, directing, monitoring, organizing and controlling monetary and non-monetary resources).
• Additional experience may substitute some education based on JHU's equivalency formula and additional education may substitute some experience based on JHU's equivalency formula.

Classified Title: Director Finance & Administration
Role/Level/Range: L/05/LG
Starting Salary Range: Min $110,700 - Max $194,000 Annually ($160,000 targeted; Commensurate with experience)
Employee group: Full Time
Schedule: Monday-Friday/ 8:30am-5pm
Exempt Status: Exempt
Location: Hybrid/Homewood Campus
Department name: Student Services Finance
Personnel area: University Student Services

Total Rewards
The referenced salary range is based on Johns Hopkins University’s good faith belief at the time of posting. Actual compensation may vary based on factors such as geographic location, work experience, market conditions, education/training and skill level. Johns Hopkins offers a total rewards package that supports our employees' health, life, career and retirement. More information can be found here: https://hr.jhu.edu/benefits-worklife/

Please refer to the job description above to see which forms of equivalency are permitted for this position. If permitted, equivalencies will follow these guidelines:
JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.
**Applicants who do not meet the posted requirements but are completing their final academic semester/quarter will be considered eligible for employment and may be asked to provide additional information confirming their academic completion date.

The successful candidate(s) for this position will be subject to a pre-employment background check. Johns Hopkins is committed to hiring individuals with a justice-involved background, consistent with applicable policies and current practice. A prior criminal history does not automatically preclude candidates from employment at Johns Hopkins University. In accordance with applicable law, the university will review, on an individual basis, the date of a candidate’s conviction, the nature of the conviction and how the conviction relates to an essential job-related qualification or function.

The Johns Hopkins University values diversity, equity and inclusion and advances these through our key strategic framework, the JHU Roadmap on Diversity and Inclusion.

Equal Opportunity Employer

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

EEO is the Law
Learn more:
https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12ScreenRdr.pdf

Accommodation Information

If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the Talent Acquisition Office at jhurecruitment@jhu.edu. For TTY users, call via Maryland Relay or dial 711. For more information about workplace accommodations or accessibility at Johns Hopkins University, please visit accessibility.jhu.edu.

Johns Hopkins has mandated COVID-19 and influenza vaccines, as applicable. The COVID-19 vaccine does not apply to positions located in the State of Florida. Exceptions to the COVID and flu vaccine requirements may be provided to individuals for religious beliefs or medical reasons. Requests for an exception must be submitted to the JHU vaccination registry. For additional information, applicants for SOM positions should visit https://www.hopkinsmedicine.org/coronavirus/covid-19-vaccine/ and all other JHU applicants should visit https://covidinfo.jhu.edu/health-safety/covid-vaccination-information/.

The following additional provisions may apply, depending on campus. Your recruiter will advise accordingly.

The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.

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