Deputy Section Manager Federal Financial Reporting (Wms2/Fs)

Salary : $87,732.00 - $122,844.00 Annually
Location : Thurston County - Olympia, WA
Job Type: Full Time - Permanent
Remote Employment: Flexible/Hybrid
Job Number: 2024-00442
Department: Health Care Authority
Division: FSD
Opening Date: 03/18/2024
Closing Date: 4/1/2024 11:59 PM Pacific
Description
Deputy Section Manager Federal Financial Reporting (WMS2/FS)
71029226
The mission of the Financial Service Division (FSD) is to support and assist in meeting the diverse needs of individuals and families by facilitation of sound management of its fiscal resources. A few ways the Deputy Section Manager of the Federal Financial Reporting Section directly supports the mission is by monitoring federal award spending and revenues, providing fiscal support to internal and external stakeholders, and ensuring the accuracy of Federal Financial Reporting data.
All HCA employees will apply an equity lens to their work, which may include but is not limited to all analyses of core business and processes.
About the division:
Health Care Authority's Financial Services Division (FSD), in collaboration with other HCA divisions and a variety of external stakeholders and legislative partners, provides strategic financial expertise for Apple Health, Community Behavioral Health (CBH), PEBB and SEBB programs. In addition, FSD oversees the budget and compliance functions necessary to manage and monitor a $14.5 billion annual budget. Functions include budget management, accounting, forecasting, professional and hospital rate setting, financial analysis, and payment/collection operations. This division maintains a close working relationship with agency programs, policy, and clinical divisions to ensure financially sound implementation and monitoring of program strategies. It is also accountable to the Governor and legislature in ensuring HCA operates within its budget.
About the position:
The Federal Financial Reporting Section is responsible for the preparation and submittal of federal reports pertaining to Medicaid, CHIP, and the Mental Health and Substance Abuse block and discretionary grants. Additionally, this section oversees the agency cost allocation system and development of the cost allocation plan, manages the financial components of the Advanced Planning Document (APD) process, and coordinates with accounting and audit to ensure HCA complies with audits and reviews and resolves issues related to deferrals and disallowances.
The Deputy Section Manager Federal Financial Reporting (WMS2) of Federal Financial Reporting oversees the two (2) functional units within the section:
• Behavioral Health Grants Unit
• Federal Claims Unit
This position is responsible for cultivating and maintaining collaborative relationships as well as coordinating with the Department of Social and Health Services (DSHS), the Department of Children, Youth, and Families (DCYF), the Office of Financial Management (OFM), as well as other governmental entities to ensure compliance with federal and state policies, rules and regulations. This includes having the delegated responsibility, latitude, and discretion when performing the analysis, monitoring, and reconciliation activities required for Title XIX Medicaid funds, Title XXI Children's Health Insurance Program (CHIP), the Mental Health Block Grant (MHBG), Substance Abuse Block Grant (SABG), and all other behavioral health related discretionary grants. Further, this position is responsible for the development, maintenance, and submittal of Federal Financial reports pertaining to these funding sources.
This position is eligible to telework but is occasionally required to report on-site to meet business needs. The default assigned work location of all Health Care Authority (HCA) positions - both on-site and telework eligible positions - is within the State of Washington. Frequency of onsite work will vary based on business and operational needs. HCA may choose, but is not required, to support out-of-state telework on a case-by-case basis.
Duties
Some of what you will do:

• Ensures accuracy of federal grant financial data reported from other state agencies such as OFM, DSHS, and DCYF; serves as liaison on Federal Financial issues pertaining to DSHS, the State Auditor's Office (SAO), Office of State Treasurer (OST), OFM, CMS, Department of Health and Human Services (HHS), the Substance Abuse and Mental Health Services Administration (SAMHSA), and other state and federal agencies to ensure a thorough, accurate, and consistent understanding of the agencies fiscal issues.
• Partners with Federal Financial staff including the regional and central CMS office on interpreting federal regulations, handling agency deferrals, addressing agency disallowances, ensuring compliance with new regulations and providing input on proposed regulations. In addition, this position oversees the administration of the federal grants in each of the DSHS programs to ensure adherence to the State Medicaid Plan, automated Cost Allocation Plan (CAP), and Public Assistance Cost Allocation Plan (PACAP) and federal rules and regulations. Additionally, works closely with the HHS and SAMHSA staff to establish new grants in the federal Payment Management System (PMS), troubleshoot account problems, and provide requested documentation.
• Coordinates with staff including the Accounting Section Manager, as well as accounting and budget staff to ensure consistency of accounting principles and accuracy of fiscal data in management reports and monitoring tools. Additionally, works closely with the Data Analytics staff to ensure the data used for the compilation of the CMS reports is accurate. Supervises the fiscal reporting requirements of the agency's federal and state audits to ensure the most efficient use of the agency resources while remaining in substantial compliance with all audit standards.
• Provides direction and oversight in the development and implementation of the agency's federal accountability, compliance, and reporting policies and as required to state and federal laws and regulations which have federal and state financial impact. Ensures federal expenditures are following the Budget and Accounting Act, Generally Accepted Accounting Principles (GAAP), Office of Management and Budget (OMB) Circular A-87, Circular A-133, Code of Federal Regulations (CFR) 42 Public Health, and 45 Public Welfare. Utilize current information from the American Public Human Association (APHSA), Federal Funds Information for States (FFIS), Human Services Finance Officers (HSFO), and Association of Government Accountants (AGA) to monitor trends, new and proposed legislation, and audit findings.
• Directly supervises the Federal Financial Reporting supervisor and the Behavioral Health Grants Supervisor WMS positions within the Federal Financial Reporting Section, with responsibilities for the completion of annual performance evaluations along with various personnel duties as required. This manager serves as a leader, mentor, trainer, and manager of all work performed by these staff. This position assures appropriate and optimum use of the agency's resources and enhances the effectiveness of employees through timely appraisal and professional development opportunities; and supports effective communications throughout the agency; maintains the highest personal, professional and ethical conduct and standards.

Qualifications
Required qualifications:

• Bachelor's degree in accounting, finance, budget, public administration, or related field.

AND

• Four (4) or more years of professional experience working with large, complex financial systems/information is required. Experience within the State or other government entity is strongly preferred.

Note: Years of experience can substitute for a degree on a year for year basis.
Required Competencies:

• Experience in financial accounting and staff supervision.
• Ability to adapt and lead through changes within an agency.
• Ability to engage multi-disciplined experts in problem-solving and decision-making.
• Effective verbal and written communication skills, including the ability to translate complex financial/analytical information for non-financial/analytical audiences.
• Ability to represent the agency to outside stakeholders and other entities.
• Strong professional and work ethics.

Preferred Qualifications:

• Master's degree in accounting, budget, finance, public administration, or related field.
• Five (5) or more years of professional experience within the State or other governmental entity working with large, complex financial systems/information.
• Experience in cost allocation development.
• Experience coaching and mentoring staff, enabling team members and co-workers to succeed through effective instruction, feedback, and encouragement.
• Fiscal accountability in following federal and state rules and regulation, policies, principles, standards, and guidelines.

How to apply:
Only candidates who reflect the minimum qualifications on their NEOGOV profile will be considered. Failure to follow the application instructions below may lead to disqualification. To apply for this position, you will need to complete your profile which includes three professional references and attach:

• A cover letter that specifically addresses how you meet the qualifications for this position.
• Current resume.

To take advantage of veteran preference, please do the following:

• Attach a copy of your DD214 (Member 4 long-form copy), NGB 22, or USDVA signed verification of service letter.
• Please black out any PII (personally identifiable information) data such as social security numbers. Include your name as it appears on your application in careers.wa.gov.

Supplemental Information
About HCA:
The Washington State Health Care Authority (HCA) is committed to whole-person care, integrating physical health and behavioral health services for better results and healthier residents.
HCA purchases health care for more than 2.5 million Washington residents through Apple Health (Medicaid), the Public Employees Benefits Board (PEBB) Program, and the School Employees Benefits Board (SEBB) Program. As the largest health care purchaser in the state, we lead the effort to transform health care, helping ensure Washington residents have access to better health and better care at a lower cost.
What we have to offer:

• Meaningful work with friendly co-workers who care about those we serve Voices of HCA
• A clear agency mission that drives our work and is person-centered HCA's Mission, Vision & Values
• A healthy work/life balance, including alternative/flexible schedules and mobile work options.
• A great total compensation and benefit package WA State Government Benefits
• A safe, pleasant workplace in a convenient location with restaurants, and shopping nearby.
• Tuition reimbursement
• And free parking!

Notes:
Prior to a new hire, a background check including criminal record history will be conducted. Information from the background check will not necessarily preclude employment.
HCA is an equal opportunity employer. We value the importance of creating an environment in which all employees can feel respected, included, and empowered to bring unique ideas to the agency. HCA has five employee resource groups (ERGs). ERGs are voluntary, employee-led groups whose aim is to foster a diverse, inclusive workplace aligned with HCA's mission. Our diversity and inclusion efforts include embracing different cultures, backgrounds and viewpoints while fostering growth and advancement in the workplace. Women, racial and ethnic minorities, persons of disability, persons over 40 years of age, disabled and Vietnam era veterans, as well as people of all sexual orientations and gender identities are encouraged to apply. Persons with disabilities needing assistance in the application process, or those needing this job announcement in an alternative format may contact Angel Matthews at
The Washington State Health Care Authority (HCA) is an . All applicants with a in the United States are encouraged to apply.
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More than Just a Paycheck!
Employee benefits are not just about the kind of services you get, they are also about how much you may have to pay out of pocket. Washington State offers one of the most competitive benefits packages in the nation.
We understand that your life revolves around more than just your career. Like everyone, your first priority is ensuring that you and your family will maintain health and financial security. That's why choice is a key component of our benefits package. We have a selection of health and retirement plans, paid leave, staff training and other compensation benefits that you can mix and match to meet your current and future needs.
Read about our benefits:
The following information describes typical benefits available for full-time employees who are expected to work more than six months. Actual benefits may vary by appointment type or be prorated for other than full-time work (e.g. part-time); view the job posting for benefits details for job types other than full-time.
Note: If the position offers benefits which differ from the following, the job posting should include the specific benefits.
Insurance Benefits
Employees and their families are covered by medical (including vision), dental and basic life insurance. There are multiple medical plans with affordable monthly premiums that offer coverage throughout the state.
Staff are eligible to enroll each year in a medical flexible spending account which enables them to use tax-deferred dollars toward their health care expenses. Employees are also covered by basic life and long-te...