Deputy Project Director For Business (Wms Band 2) Project - Doh7810

This is a full-time project WMS 2 position anticipated to last through December 15, 2025. Learn more about the Washington Management Service. First review of applications takes place Wednesday, December 13, 2023 -- apply early! The hiring authority reserves the right to make a hiring decision and close the announcement at any time.


Our ideal candidate.
The successful candidate will employ their project management expertise as part of a driven team with a knack for nurturing partnership between business, information technology, and vendors. They will have a demonstrated record of working collaboratively to accomplish shared objectives in a fast-paced environment. They will appreciate the value that different perspectives and cultures bring to an organization and will create a climate where people are motivated to do their best.

Make a difference.
This is a two-year project appointment. Reporting to the Deputy Assistant Secretary in the Health Systems Quality Assurance division, the Deputy Project Director for Businessleads the business project team and is responsible for managing the engagement and process improvement work related to the legislatively authorized Healthcare Enforcement and Licensing Management System (HELMS) Project.
HELMS will deliver a solution that supports internal and external customer participation in the department's healthcare licensure and regulatory activities. The licensure and regulatory activities within the scope of HELMS support the department's goals for ensuring patient safety and access to care. The activities to be supported are listed below.

• Healthcare professional and facility credentialing and renewal (educational and training program approval)
• Healthcare professional and facility credential regulation (investigation, inspection, enforcement, adjudication)
• Healthcare facility and community health system programs (adverse events reporting, certificate of need, charity care policies, construction review services, emergency cardiac and stroke categorization, health professions shortage area designation, trauma care fund, trauma service designation)

We are seeking a highly skilled project manager with experience implementing a technology solution for a business area. This position serves as a member of the HELMS Project Management Team and will work hand in hand with Executive Sponsor, Executive Directors, HELMS Project Director, and HELMS teams to ensure project and program success. This role is responsible for all business aspects of the project over the entire project span (initiate, plan, execute, control, close). This position will work closely with the HELMS Project Director, Office of Innovation and Technology Deputy Project Director and technical project manager. The work performed for this project must clearly reflect business requirements, support the future direction of the business as well as technology plans, and support streamlined processes and performance metrics.


Preferred Qualifications and Experience: Experience may have been gained concurrently though a combination of education, professional experience and paid or unpaid experience. Experience can substitute for education on a year for year basis.

Highly desired qualifications:

• Five (5) years of experience in project management using a standardized methodology that crosses program or organizational boundaries, including experience effectively leading and motivating diverse groups of people towards accomplishing an ultimate goal.
• Agile Project Management and Product Management experience.
• Experience with large scale IT project management.
• Excellent communication skills (facilitation, presentation, verbal, written).

Additional Desired Qualifications:

• A bachelor's degree or higher.
• Two (2) years of supervisory and/or management experience.
• PMP Certification
• Demonstrated experience in the following:
  • Managing interpersonal relations internally and externally to the agency.
  • Facilitating teams through complex and challenging topics.
  • Agile software application development process.
  • Communicating technology or project management topics in business terms.
  • Managing vendor engagements to effectively manage deliverables.
  • Experience with requirements gathering and developing system requirements specifications.
  • Producing technical documentation (e.g., planning documents) using a tool such as MS Word.
  • Manage projects using scheduling methods and tools and a budget tracking tool (e.g., MS Excel).
  • Strong understanding and experience working with performance measurements, including data collection, manipulation, and interpretation.
  • Using data to manage and make data-driven decisions.
  • Applying Change Management (Prosci, ADKAR, or equivalent) in large scale Business and/or IT Projects.

Health Systems Quality Assurance (HSQA) Division
The Health Systems Quality Assurance (HSQA) Division is responsible to establish standards for patient safety, ensure providers meet these standards, and evolve the standards to support emerging needs in the health care delivery system. Safe, quality health care is essential to promoting the health and wellbeing of all Washingtonians. Our team regulates and supports more than 423,670 health professionals and 8,910 facilities. We work closely with advisory groups, boards, and three partner commissions (Chiropractic Quality Assurance Commission, Washington State Board of Nursing & Washington Medical Commission) Each year we review more than 14,500 complaints and inspect thousands of facilities.
About the Washington State Department of Health (DOH)
At DOH, we safeguard public health in an ever-evolving world. Through collaboration with local health jurisdictions and state, federal, and private partners, our programs, and services impact every Washingtonian and visitor daily. We're driven by Equity, Innovation, and Engagement, as outlined in our Transformational Plan for the future of Washington health.
Benefits and Lifestyle
We prioritize your work-life balance and offer one of the most competitive benefits packages nationwide, tailored to support your lifestyle. Discover more about "Why DOH" by visiting Work@Health.
Location and Flexibility
The duty station for this hybrid position is in Tumwater, WA. The incumbent will work with their supervisor to establish a work schedule to include telework and reporting to the Tumwater duty station for work activities as needed.

Application Process:

• Remember to showcase your relevant education and experience in your application materials.
• DO NOT attach any documents that include photos, letters of recommendation, or private information (transcripts, social security number, year of birth, etc.).
• Click "Apply" to submit your detailed application profile along with the following:
  1. A cover letter (without personal pictures) describing how you meet the qualifications and why you are interested in this position.
  2. A current resume (without personal pictures).
  3. Three (3) or more professional references, to be listed in your profile under the references section, which includes at least one supervisor, peer, and (if you have supervised staff) someone you have supervised or led.

Veterans Preference: Applicants wishing to claim Veterans Preference must attach a copy of their DD-214 (Member 4 copy), NGB 22, or signed verification of service letter from the United States Department of Veterans Affairs to their application. Please remove or cover any personally identifiable data such as social security numbers and birth year.
Equity, Diversity, and Inclusion: We regard diversity as the foundation of our strength, recognizing that differing insights and abilities enable us to reflect the unique needs of the communities we serve.
DOH is an equal-opportunity employer. We prohibit discrimination based on race/ethnicity/color, creed, sex, pregnancy, age, religion, national origin, marital status, the presence or perception of a disability, veteran's status, military status, genetic information, sexual orientation, gender expression, or gender identity.
Questions and Accommodations: If you have questions, need accommodation in the application or selection process, or need information in an alternative format, contact Kristina Cox at kristina.cox@doh.wa.gov or 360-236-4152. For general DOH recruitment questions, email the Talent Acquisition Team at employment@doh.wa.gov. Deaf or hard of hearing contact Washington Relay Service at 7-1-1; individuals outside of Washington State contact Washington Relay Service at 1-800-833-6874.
Technical Support: Reach out to NEOGOV directly at 1-855-524-5627 for technical support and login issues.
Conditions of Employment:
I am prepared, with or without accommodations, to do the following:

• Commit to a full-time 40-hour work week schedule, and occasionally adjust my work schedule occasionally to align with business needs, which may entail working evenings and weekends.
• Travel periodically within the state of Washington.
• Possess the legal ability to operate a state or privately-owned vehicle or arrange alternative transportation for official state business.
• Engage in emergency response exercises and high-priority assignments as assigned during emergency events.

Note: Prior to a new hire, a background check including criminal record history will be conducted. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant's suitability and competence to perform in the position.Only applicants who follow the directions and complete the Application Process in-full will have their responses reviewed for consideration.
Employment Type: Project (limited duration)