Assistant Director, Transportation Facilities And Projects

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UW Facilities manages the University's buildings, infrastructure, and land, with more than 1,100 employees in a variety of fields. The Asset Management group includes Capital & Space Management, Real Estate, Sustainability, and other teams responsible for planning and workload management. The Operations group includes Project Delivery, Maintenance & Construction, Campus Energy, Utilities & Operations, Building Services, Transportation Services and Safety. Supporting these groups are the Business Intelligence & Information Technology group and the Finance & Administration group. Please visit the UW Facilities web page for more information: UW Facilities.
Transportation Services provides innovative and sustainable transportation solutions that facilitate the educational, research, cultural and service missions of the University. TS supports the UW campus with the following: Parking, Transit, Bicycling, Walking, Rideshare, Fleet Services, UW Shuttles, and Projects & Construction.
We have an outstanding opportunity for a(n) Assistant Director of Transportation Facilities and Projects to navigate the competing priorities of stakeholders both across campus and externally to ensure the timely completion of complex projects. This role teams with external architects, engineers, and construction project managers on project deliverables and meets with vendors and supplies to discuss pricing, bidding, and project updates.
The Assistant Director of Transportation Facilities and Projects is responsible for the strategic planning, integration, and daily operational oversight and leadership of ongoing facilities projects for Transportation Services.
Transportation Services operations exceed $35M in annual revenue, and this position requires strong operational regulatory management. The successful candidate will work effectively with a wide range of stakeholders in their role as Assistant Director of Transportation Facilities and Projects; overseeing and managing renovation projects, representing clients, and developing the scope, schedule, and budget of construction and renovation projects from predesign to closeout.
Working directly with stakeholders, this individual will be the key point of contact for facilities across the Transportation Services and UW Facilities projects. The complexity, diversity, and scope of the portfolio will be ideal for those who seek challenges and are energized by the possibility of making a difference that can last for decades to come.
This role is responsible for ensuring the on-time delivery of projects across campus which include diverse stakeholders throughout the University's community. From parking lots to garages, electrification infrastructure, corrective maintenance and construction, and daily operations this position manages all facets of Transportation Services capital projects, minor works, and repair, remediation, and replacement projects. A successful candidate will provide valuable stability to the institution through project management, strategic planning, and the management of initiation, oversight, and transfer to occupancy. This role will keep campus and project partners updated on project status and gather insights and investment from key leaders and will prepare and participate in the presentations and updates on campus-wide Facilities projects.
Primary Duties and Responsibilities
Project Management (60%)
• Manage multiple projects at various phases and in various locations, from project identification through design, approvals, permit issuance, construction, commissioning and overall project close out.
• Directly manage all aspects of capital projects by Transportation Services and our partners. Responsible for representing the client, coordinating the scope, setting the schedule and budget with the client and UW Facilities from predesign to closeout. Provide timely status reports to all stakeholders.
• Budget and forecast for all projects and manage initiation, oversight, and transfer to occupancy in collaboration with the Assistant Director of Finance for Transportation Services. Present project work to the monthly Transportation Services Capitol Improvement Project meeting to achieve approval and necessary funding. Obtain approval for changes to budget and schedule where required.
• Coordinate, review, and approve change orders; approve invoices, review projects for compliance with contract commitments, prepare project status and budget reports; prepare documents for review by institutional governing boards.
• Participate with other UW Facilities units in formation of given projects, including establishment of goals, budget, schedule, funding plan, and benchmarking.
• Participate in and support the space/asset management effort and functions to manage UW physical assets to produce highest return considering the Campus Master Plan, Land Use Plan, and ADA compliance.
• Responsible for ensuring that project data and reports are updated as required in various UW Facilities reporting databases.
Client Relations (20%)
• Represent Transportation Services and all its units on facilities projects involving the UW Facilities Project Delivery Group as the representative on the Project Working Team and on the Project Management Team. Meet regularly with the Director to coordinate Transportation Services goals and objectives for major projects.
• Conduct consultant selection processes; estimate fees, evaluate proposals, recommend consultant selection, negotiate and prepare contract agreements.
• Act as the key point of contact for Transportation Services regarding Facilities Maintenance and Construction work, as well as external contractor and vendor work. Provide status reports to the Director as needed.
• Direct the work of consultants to provide project design in conformance with project program, budget and schedule.
• Represent the institution to Federal, State and local funding, planning and regulatory agencies. Keep appropriate governmental and interest groups fully informed; organize and participate in presentations to institutional governing boards and committees.
Organizational Leadership (15%)
• Advise the Director on planning, allocation and management of the finances, facilities, staffing resources, AND PROJECTS managed by Transportation Services.
• Manage multiple major projects at any given time, including projects of departmental or institutional significance in addition to workgroup initiatives.
• Identify institutional policies and/or practices that affect Transportation Services activities and ensure productive resolution of operations, administration, and/or policy barriers to success.
• Participate with Transportation Services Leadership, ensuring that strategy and operations are coordinated among the department's varied and interdependent programmatic areas.
• Develop strategic and tactical planning, including short- and long-term goals and objectives.
• Translate and articulate the departmental organizational strategy to invested stakeholders and key constituents.
• Ensure organizational compliance with applicable laws and regulations.
• Interpret requirements; develop, document, and implement procedures; conduct analysis and reporting; implement or make recommendations for remediation or correction.
Other duties as assigned (5%)
Core Competencies
• Demonstrate personal integrity and trustworthiness.
• Manage stressful situations and changing priorities effectively.
• Anticipate, recognize and resolve problems.
• Be responsible and accountable.
• Use organizational skills and provide attention to details.
• Maintain a positive, optimistic, and success-oriented attitude.
• Exercise professionalism, which includes being tactful and courteous.
• Exhibit a professional work ethic.
• Continuously promote a safe work environment.
Requirements include:
• A Bachelor's degree in business, planning, engineering, the sciences or related fields
• Six to eight years' experience in facilities in positions of increasing complexity and responsibility
• Demonstrated experience in helping to manage minor capital projects
• Demonstrated experience as part of a managing complex capital projects
• Demonstrated experience working both independently and in collaborative team environments
• Ability to prioritize and complete complex assignments efficiently and on time
• Demonstrated excellent client service skills and ability to work with people of various levels of technical background
• Excellent oral and written communication skills
• Excellent interpersonal and collaborative skills
Equivalent education/experience will substitute for all minimum qualifications except when there are legal requirements, such as a license/certification/registration.
Desired:
• Master of Business Administration, Public Administration, Planning or related field
• Familiarity with UW's Facilities projects
• Some experience with space allocation in a constrained environment
• Experience in education, government, or not-for-profit organizations
• Possession of a valid Washington State driver's license.
Conditions of Employment:
• Must be able to work in a non-smoking environment.
• Regular and predictable attendance is required.
• While usual hours fall within standard business hours, work may be required during hours beyond standard business hours, including weekends
• Work is performed in a typical interior/office environment, however program management may include outdoor or fieldwork with exposure to the elements and variable weather conditions
Application Process:
In addition to submitting a CV/resume, you will be asked to submit a cover letter as well as your response (in a separate "Cover Letter Assessment") to the following (limited to 7900 characters):
"We would like to know more about your experience with diversity, race and equity, and social justice. Please tell us about your experience engaging and working with diverse communities - particularly in the context of your professional, volunteer, or civic work. Please also address efforts you have made or been involved with to foster diversity competence and understanding."
The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These may include Work Authorization, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select "Apply to this position". Once you begin an assessment, it must be completed at that time; if you do not complete the assessment, you will be prompted to do so the next time you access your "My Jobs" page. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.
Committed to attracting and retaining a diverse staff, the University of Washington will honor your experiences, perspectives and unique identity. Together, our community strives to create and maintain working and learning environments that are inclusive, equitable and welcoming.
The University of Washington is an affirmative action and equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, national origin, age, protected veteran or disabled status, or genetic information.
To request disability accommodation in the application process, contact the Disability Services Office at 206-543-6450 or dso@uw.edu.
Applicants considered for this position will be required to disclose if they are the subject of any substantiated findings or current investigations related to sexual misconduct at their current employment and past employment. Disclosure is required under Washington state law.