Deputy County Clerk - Full-Time

Salary: $23.89 - $31.34 Hourly
Location : Menomonie, WI
Job Type: Full-Time
Job Number: 00350
Department:County Clerk
Opening Date: 04/04/2024
Closing Date: 4/18/2024 11:59 PM Central
Job Summary
Are you detail-oriented and ready to support essential county operations? We're hiring a Full-Time Deputy County Clerk to join our team!
In this role, you'll handle a variety of technical tasks vital to our county's functioning:

• Assisting with elections administration.
  
• Reviewing and issuing licenses and permits.
  
• Maintaining County Board minutes archives.
  
• Notarizing documents for the public.
  
• Providing general department support, including accounting tasks.

What we need:

• Intermediate technical skills.
  
• Strong organizational abilities.
  
• Excellent communication skills.
  
• Familiarity with election processes (preferred).
  
• Notary public commission (or willingness to obtain).

Why join us?
Make a real impact in our community and gain valuable experience. If you're ready to contribute to essential county functions, apply now!
Anticipated starting pay range is between $23.89/hr and $25.23/hr.
Primary Responsibilities
The following duties are primarily performed and are essential for this position. Employees are expected to be able to perform each of these job duties satisfactorily and successfully to be qualified for the position. Other duties may be required and assigned.

• Assists the County Clerk in conducting County, State and Federal elections; enters voter registration applications; tracks absentee ballots; publishes legal notices; files nomination papers and campaign forms; creates and distributes ballots; tabulates and releases election results.
• Tracks felon, death and duplicate records in voter registration system.
• Accepts marriage license and domestic partnership applications and issues licenses.
• Maintains archives of County Board minutes, agendas and meeting materials.
• Compiles information for the official proceedings book.
• Posts materials to the County website.
• Reviews and issues timber cutting permits.
• Coordinates dog licenses with municipalities, tracks license fees due to the County, reconciles receipts with accounts due and prepares vouchers.
• Compiles information for the Dunn County Directory of Public Officials.
• Maintains tax certificate book in coordination with the Treasurer's Office.
• Performs a variety of general accounting, bookkeeping and administrative support functions and activities; answers phones, greets visitors and assists customers at the counter; notarizes documents for the public; collects moneys paid to the County.

Minimum Qualifications
EDUCATION AND/OR EXPERIENCE REQUIREMENTS

• Associate's Degree in Accounting, Business Management or other related field of study.
• Requires a minimum of two (2) years previous bookkeeping, accounting or medical billing experience.

LICENSES, CERTIFICATIONS, AND OTHER REQUIREMENTS

• Prior to hire, a background check including criminal record history will be conducted. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant's suitability and competence to perform in the position.
• Notary certification within 6 months of hire.

MINIMUM KNOWLEDGE, SKILLS AND ABILITIES QUALIFICATIONS
In order to perform the duties of the Deputy County Clerk position (listed above) the following knowledge, skills, and abilities are essential for Deputy County Clerk to possess.

• Knowledge of related industry, organization and department policies, practices and procedures.
• Knowledge of related industry, organization and departmental legal guides, recommendations, best practices, ordinances and laws.
• Knowledge of related state statutes; thorough knowledge of standard office equipment and standard office and accounting software
• Ability to make arithmetic computations using whole numbers, fractions and decimals.
• Ability to compute rates, ratios and percentages; ability to understand and apply governmental accounting practices in maintenance of financial records.
• Ability to analyze and interpret data; customer service skills.
• Ability to follow Dunn County policies and procedures including those pertaining to confidentiality.
• Ability to prioritize and organize job assignments.
• Ability to manage time effectively, manage multiple projects, and complete work within established deadlines.
• Ability to work the allocated hours of the position.

MINIMUM LANGUAGE SKILLS QUALIFICATIONS
In order to perform the duties of the Deputy County Clerk position (listed above) the following language skills are essential for the Deputy County Clerk to possess.

• Ability to communicate clearly and effectively with other staff members, supervisors, and community members in written and verbal form.
• English skills (oral, written and comprehension) sufficient to effectively communicate with all internal and external customers.

MINIMUM REASONING ABILITY QUALIFICATIONS
In order to perform the duties of the Deputy County Clerk position (listed above) the following reasoning abilities are essential for the Deputy County Clerk to possess.

• Ability to understand and effectively carry out verbal and written instructions.
• Must have ability to work accurately with attention to detail.
• Ability to prepare and maintain accurate and concise records and reports.

MINIMUM MATHEMATICAL ABILITY QUALIFICATIONS
In order to perform the duties of the Deputy County Clerk position (listed above) the following mathematical skills are essential for the Deputy County Clerk to possess.

• Ability to make arithmetic computations using whole numbers, fractions and decimals.
• Ability to compute rates, ratios and percentages.
• Ability to understand and apply governmental accounting practices in maintenance of financial records.

In evaluating candidates for this position, Dunn County may consider a combination of education, training, and experience which provides the necessary knowledge, skills, and abilities to perform the duties of this position.
Physical and Work Environment
The physical and work environment characteristics described in this description are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations will be made to enable individuals with disabilities to perform the essential functions or as otherwise required by law. Employees needing reasonable accommodation should discuss the request with the employee's supervisor or Human Resources.
PHYSICAL REQUIREMENTS

• Physical effort will typically require infrequent exertion of objects weighing up to 10 pounds.
• Continuous speaking, hearing and using hands dexterously; work frequently requires sitting; and work occasionally requires standing, walking and reaching with hands and arms.
• Work has standard vision requirements.
• The physical and environmental hazards and risks associated with the job can be characterized as minimal.

WORK ENVIRONMENT

• Work is generally in a moderately noisy location (e.g. business office, moderate traffic).

Nothing in this job description limits management's right to assign or reassign duties and responsibilities to this job at any time. The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position. The job description does not constitute an employment agreement or affect the at-will nature of the employment arrangement between the employee and company, and is subject to change by the employer as the needs of the employer and requirements of the job change.
Dunn County is not only a great place to work, but has many exciting benefits!

• Retirement: The County provides a retirement account in Wisconsin Retirement System (WRS). Employees pay one-half of the actuarially required contributions.
• Health Insurance: The County offers health insurance coverage for employees and their families.
• Dental Insurance: The County offers dental insurance coverage for employees and their families.
• Flexible Spending Accounts: Eligible employees may use tax-free dollars to pay for eligible out-of-pocket dependent care, dental, and eye care expenses for themselves and their eligible family members.
• Voluntary Accident and Critical Illness Insurance: May be purchased at group rates.
• Life Insurance: The County provides the opportunity to purchase Term Life Insurance plans for themselves and their dependents.
• Other Benefits: HSA, Deferred Compensation, and Employee Assistance Program.

Workers' Compensation
Social Security: The County matches employees' social security compensation.
Vacation: Accrual is based on years of service with the County. For non-management positions, starting at 3.4 hours accruing each pay period (11 days per year), with the maximum accrual rate of 29 days per year. For management positions, starting at 3.08 hours accruing each pay period (10 days per year), with the maximum accrual rate of 29 days per year.
Sick: Accrual is fixed at 3.7 hours accruing each pay period (12 days per year).
Holidays: Ten paid holidays: New Year's Day, Martin Luther King Jr. Day, a Spring Holiday, Memorial Day, Independence Day, Labor Day, Thanksgiving Day, the Day after Thanksgiving, Christmas Eve Day, and Christmas Day.
For more detailed information, please review our 2024 Dunn County Benefit Enrollment Guide!
Dunn County provides leave under the Family Medical Leave Act:
AN IMPORTANT NOTE: This information gives only a brief summary of the plans in effect for regular, full-time Non-Represented employees of Dunn County and may not be all-inclusive. Dunn County's policies and County Code govern if there are differences between this information and the policies.
01
What is your highest level of education?

• None
• High School Diploma or GED
• Certificate/Technical Diploma
• Associate's Degree
• Bachelor's Degree
• Master's Degree or higher

02
Please list your primary field of study.
03
Do you have a valid driver's license or evidence of equivalent mobility to travel between work locations?

• Yes
• No

04
How many years of work experience do you have in administrative, bookkeeping/accounting, or related roles?

• No experience
• Less than two years
• Two to four years
• More than four years

05
Do you have your Wisconsin Public Notary, or are you willing to obtain it?

• Yes
• No

Required Question