Deputy Clerk

CITY OF WIXOM
EMPLOYEE POSITION DESCRIPTION
POSITION TITLE:Deputy Clerk

REPORTS: Clerk

SUPERVISES: Part-time temporary employees

QUALIFICATIONS: High School Diploma or GED equivalent; minimum of three years secretarial experience required with election experience preferred; advanced training in administrative course, proficiency in use of computers and office equipment.

DUTIES AND RESPONSIBILITIES:

• Acts as the City Clerk in the absence of the City Clerk.
• Transcribes and/or supervises transcription of minutes.
• Assists in the preparation of the City Council agendas and meetings.
• Responsible for document storage and retrieval of contracts, agreements, leases, bids, easements, City Code amendments and minutes of City Council and all Boards and Commissions.
• Assists with Council correspondence, certification of motions/resolutions, and publication and posting of ordinances/notices.
• Provides notary services and accepts documentation and processes US Passport applications.
• Maintains the City’s voter registration records and reports.
• Trains election officials and prepares for, conducts and supervises elections.
• Performs general clerical and secretarial responsibilities for the City Clerk, City Manager and members of the City Council.
• Orders and distributes necessary office supplies for use by the employees of the various City departments.
• Assists with preparation of department budget and is responsible for purchase orders and various accounts, such as postage, office supplies and election expenses.
• Handles public inquiries at the counter and on the telephone.
• Maintains cemetery records and is involved with sale of graves and columbarium niches.
• Assists the Clerk with processing of liquor licenses, dog licenses, solicitor and peddler licenses.
• Assists the Clerk with processing Freedom of Information (FOIA) requests.

The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. Not to be construed as an exhaustive list of all job duties performed by personnel so classified.

TO APPLY:

Please submit a cover letter, resume and an application (found: https://www.wixomgov.org/home/showpublisheddocument/8642/637164995511900000); please be sure to include three references on the application.

Application packets may be submitted by mail or dropped off to the address below or emailed to CITYMANAGER@wixomgov.org.

City of Wixom
49045 Pontiac Trail
Wixom, MI 48393
Attention: City Manager's Office

Job Type: Full-time

Pay: $45,375.00 - $61,376.00 per year

Benefits:

• 401(k)
• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Retirement plan
• Tuition reimbursement

Schedule:

• 10 hour shift

Work Location: In person