Department Coordinator

We are building a team of trailblazers, who embody growth, impact, and excellence.
Job Description
The Department Coordinator is responsible for supporting the Senior Managers and Partners and ensuring they are each executing at the highest performance according to the support provided. The Department Coordinator is also responsible for championing the culture of Pinnacle by creating a positive and collaborative work environment with each member of the Pinnacle team.
Accountabilities

• Ensures the assigned departments are making the biggest impacts possible in their roles by ensuring their time and resources are allocated to working on the most important and urgent priorities for their customers.
• Cultivates the Pinnacle workplace into a positive, value-based culture that honors the values of Excellence, Growth, and Impact.

Job Duties

• Ensure all expense reports are approved and submitted on time in Concur.
• Ensure all timesheets are approved and submitted on time in Workday.
• Own booking and maintaining travel for the assigned Directors and any additional people at their discretion.
• Schedule, coordinate, and ensure the successful execution of all onsite and offsite meetings and fellowships.
• Manage company Peak Store.
• Coordinate, order, and deliver meals.
• Serve as building Fire Marshal, Building Safety Officer (BSO), and perform additional duties as required by the Safety Department.
• Serve as point of contact for general inquiries about Pinnacle from employees.
• Serve as point of contact for conferences and other large events such as trainings.
• Complete special projects efficiently and effectively.
• Coordinate celebrations and bereavement activities such as birthdays, promotions, baby showers, anniversaries, and care packages.
• Gather data and employee + team feedback needed for accurate performance reviews (QPCIs) for the Directors.
• Ensure the successful onboarding of new hires and internal transfers by meeting with each person on a regular cadence.
• Maintain and ensure the accuracy of all organizational charts.

Measures and Targets
Measures
Targets (Meets Expectations)
% of Assignments' Key Rocks Completed
80%
Required Qualifications

• High school diploma
• HIPAA Certification
• 3+ years of experience as Office Manager or Administrative Assistant
• Ability to gather and manage data from multiple sources
• Strong knowledge of MS Office including Outlook, Teams, Word, Excel, PowerPoint, and Visio
• Excellent verbal and written communication skills
• Demonstrated "can-do" approach and the ability to independently work efficiently and creatively
• Ability to identify and prioritize objectives while managing daily requirements; highly organized
• Self-starter, proactive approach in identifying and improving processes and systems
• Eagerness and desire to support a team of highly skilled individuals and make them more effective
• Strong aptitude for learning new processes and skills
• Ability to engage and constructively challenge individuals at all levels within Pinnacle

Equipment and Software Knowledge

• Microsoft Office Applications (Outlook, Teams, Word, Excel, PowerPoint, and Visio)
• Zoom
• IFS (preferred)
• Workday (preferred)
• CRM (Microsoft Dynamics or Salesforce preferred)

Direct Reports
There will be no direct reports to this role.
Benefits:
The Complete You

• Health, vision, and dental insurance, life insurance, 401(k) matching, paid time off (PTO), nine paid holidays, 8 hours of volunteer paid time off (VPTO), and maternity and parental leave.

Campus Perks

• Onsite gym with full amenities, walking workstations, free parking, mini mart/snack machines, gourmet coffee machines, multiple indoor and outdoor collaboration areas, huddle rooms, deep workspaces, and lactation facilities.

Company Celebrations

• Quarterly town hall and fellowships, length of service awards where employees receive additional paid time off and bonuses to cover travel expenses for anniversary milestone trips (5, 10, and 15 years).

Empowering You for Success

• Opportunity to participate in customer-focused project management groups (PODs) that help facilitate collaboration and project support, access to company technology stack of Microsoft Office 365 Suite and MS Teams, comprehensive onboarding, on-demand training, regular lunch and learns, supervisor and accountability training, leadership development programs, continuous learning opportunities, and more.

About Pinnacle
Pinnacle is committed to building future leaders through a dedicated career program where you are in control of your own professional journey. Whether you are interested in project management or a technical career track, we have the resources and opportunities to help you reach your goals.
At Pinnacle, our vision is to make the world reliable, one customer at a time.
What does Reliability mean to you? For Pinnacle, reliability means our customers can trust that their facilities operate when and how they are supposed to. With a focus on data, Pinnacle drives to increase safety, efficiency, and evolve facilities to an optimized state through reliability. Pinnacle serves a variety of Industries, including:

• Oil & Gas

• Food & Beverage

• Specialty & Petrochemical

• Pharmaceutical

• Mining

• Agriculture & Fertilizer

• Lumber

• Water & Wastewater

Rooted in exploration, we constantly seek innovative ways to enhance industrial reliability. By fostering team development and embracing growth, we deliver added value to customers, creating a lasting global impact. This commitment drives us to cultivate bold future leaders, continuously reshaping the understanding of reliability.
Innovation resides at the heart of our core values-excellence, impact, and growth-propelling us toward our vision.
Why Advance Your Career at Pinnacle?
Our people are our driving force, vital in realizing our goal of a more reliable world. We prioritize fostering professional growth, offering comprehensive onboarding, training, leadership programs, and continuous learning opportunities. At Pinnacle, you'll expand your horizons across disciplines, collaborating with diverse teams, and participating in the development of leading-edge solutions. Curiosity, engagement, and impact are celebrated traits here. We strive for excellence in everything and seek people who share this drive to join our team. Our collaborative work environment encourages employees to develop the tools and techniques that redefine what reliability means to the industry.
Headquartered in Pasadena, Texas, Pinnacle is focused on helping industrial facilities improve reliability performance, resulting in increased production, optimized spend, and improved process safety and environmental impact. Pinnacle bridges the gap between data and reliability decisions by combining reliability engineering expertise with data science and technology. Pinnacle is privately held and has been consistently recognized for its growth by Inc. Magazine, the Houston Business Journal, and more.
Working Environment
Conditions may include working inside and/or outside. May work around office machinery with moving parts and moving objects. Working near radiant and electrical energy. Working closely with others or working alone. Working extended or irregular hours and travelling by all possible modes of transportation.
Physical Job Requirements
Ability to walk, stand, sit, kneel, push, stoop, reach above the shoulder, grasp, pull, bend repeatedly, climb stairs, identify colors, hear with aid, see, write, count, read, speak, analyze, lift and carry under 30 lbs., and perceive depth.
Tools and PPE Requirements
Equipment (machines, tools, devices) used in performing the essential job function include but not limited to computers and related equipment, calculators, copiers, fax machines, and telephone.
Limitations and Disclaimer
This job description describes the general job duties, accountabilities, and physical requirements associates with the position; it is not an exhaustive list of all the duties, accountabilities, or skills required for the position.
The general job duties, accountabilities and physical requirements associated with the position are subject to modification to reasonably accommodate individuals with disabilities. Some physical requirements may exclude individuals who pose a threat or risk to the health or safety to themselves or others.
This job description neither states nor implies that the listed general job duties, accountabilities, and physical requirements associated with the position are the only tasks expected of an employee. An employee is also required to follow any other job-related instructions and perform any other job-related tasks requested by their supervisor and not in violation of any applicable laws, regulations, or rules.
Requirements are representative of minimum levels of knowledge, skills, and abilities. To perform this job successfully, an employee must possess the abilities and aptitude to perform each duty, accountability, and physical requirement proficiently.
Visa Sponsorship: Employment eligibility to work with Pinnacle is the U.S. is required as the company will not pursue Visa sponsorship for this position.
Pinnacle participates in E-Verify, a federal government system used to verify employment authorization and social security number of each new employee.
Pinnacle is an equal employment opportunity employer and does not discriminate based on race, color, national origin, religion, gender identity, sexual orientation, sex, age, disability, veteran or military status, genetic information, or any other characteristic protected by applicable law.