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A worldwide leader in endurance sports, Spartan is a high-growth, international organization that owns and operates mass-participation athletic events under the brands Spartan, Tough Mudder, Spartan Trail, Hurricane Heat, and DEKA, and offers numerous related fitness, health and nutrition services and products. We create transformational experiences, products, and content to help people, companies and teams tear down boundaries and expand what they believe to be possible. Together with its many subsidiaries and licensees, Spartan combines large scale global events with a vibrant digital content and community platform. With 250 events across more than 40 countries on six continents, Spartan is the worlds leading extreme wellness and endurance brand
Main Duties and Responsibilities:
- Work in alignment with multiple Spartan departments. Race Management including the Race Director, Construction Manager, Festival Manager, Base Camp Manager, and Staff Support Manager to ensure all inventory and race-specific equipment needs are met.
- Track and receive all event-specific deliveries, follow up on order discrepancies, and send EOD reports to management with updates of the day’s deliveries and issues.
- Set up and maintain the onsite storage structure and post-departmental signage.
- Unloading daily deliveries.
- Take photos of necessary items that come to the site and upload them into appropriate folders. Freight, vehicles, equipment, etc.
- Confirmation calls prior to being onsite and confirming with vendors removal of all rented items still onsite being removed after a team is gone.
- Manage the Procurement Delivery Document, tracking all incoming shipments and deliveries.
- Log, store, notify, and release items to the department zone leader upon arrival to the venue.
- Work with the Procurement department regarding any discrepancies on expected items and add any additional items as needed.
- Track, receive and process all heavy rental equipment deliveries: quality control; photograph; document equipment serial numbers, fuel levels, Spartan ID#; and manage all maintenance and repair requests.
- Work with Base Camp Manager to ensure all basecamp needs are met, ie: fuel deliveries, power needs and required maintenance and repair. Assist Base Camp Manager with set up of vehicle and equipment parking zones for UTV’s, rental vehicles and volunteer parking.
- Manage all outbound shipping needs including packaging and palletizing shipments for small parcels, LTL, FTL, etc.
- Work with different departments on their outbound shipment needs. Timing, merch, sponsorship, etc.
- Notify the Logistics Coordinator of freight needs and submit all necessary requests.
- Real-time data capture of deliveries and inventories.
- Collect vendor invoices onsite and write checks as necessary for payment.
- Work with the Volunteer Coordinator to ensure all paid daily labor is logged and issued payment onsite. Also helping check in volunteers on race weekend mornings.
- Call equipment off rent and other rentals as needed and on time.
- Frequently communicates with Spartan Race employees and vendors and therefore must be able to provide direction
and exchange accurate information.
NOTE: This description reflects managements assignment of essential functions, it does not restrict other tasks that may be assigned.
Qualifications:
Compliance and completion of all safety training.
Production experience and/or event experience required.
Supply chain, inventory management, logistics experience preferred.
Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals.
Ability to speak effectively before groups of volunteers and employees (read and speak conversational English).
Willingness and ability to travel 11+ days at a time.
Demonstrate full range of movement including but not limited to lifting, standing, bending, reaching, twisting, and crawling.
Occasionally lifts, pushes, pulls, and moves equipment and material weighing up to 50 pounds.
Regularly required to stand, walk, use hands and fingers to handle or feel objects, tools, or controls.
Must be able to meet deadlines with severe time constraints. Excellent at multitasking.
Have experience working in a high pace customer-focused environment.
Must be at least 18 years of age with a valid drivers license without restrictions and clean driving record.
Ability to work outdoors in adverse conditions for extended periods of time.
Detailed oriented and meticulously organized.
Excellent creative problem solver and work under deadline pressure.
Proven attention to detail and keen sense for organization and cleanliness.
Knowledge of administrative and clerical procedures and systems such as MS Office Suite, cloud based computing software packages (Google Drive, BOX, etc)
Spartan Race is an equal-opportunity employer. We value diversity and celebrate the uniqueness of every individual on our team. All employment decisions are based on merit, qualifications, and business needs. Spartan Race is committed to providing equal employment opportunities (EEO) to all individuals, regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, genetic information, marital status, veteran status, or any other characteristic protected by applicable laws.
