Facilities Coordinator I

• Supports and coordinates all administration functions within the Facilities group to ensure that equipment is enrolled, maintained, and calibrated properly on schedule and per SOP’s.
• Assists with coordinating and planning corrective work orders and preventative maintenance activities. Additionally, creates and revises Standard Operating Procedures (SOPs).

• Responsible for the operation of the Regulatory Asset Management Program, including the following:
• Generate monthly preventive maintenance and calibration schedules
• Prepare all documentation and ensure completion of follow-up activities including documentation updates, creation of electronic records, approvals, close-out, activity re-scheduling, customer notification, and archiving
• Manage maintenance work orders, including work order generation and ensuring all follow-up activities are complete, including complete documentation, approvals, close-out, and customer notification and archiving
• Maintain parts inventory
• Document the use of spare parts in all preventive maintenance and corrective maintenance work orders
• Maintain asset database, including equipment enrolments, status changes, PM, and calibration program updates
• Generate and distribute system reports
• Maintain controlled departmental records
• Schedule and coordinate preventive maintenance work with contractors and customers
• Facilitate SOP training for contractors. Ensure training is current with the latest SOP revision
• Create Building Maintenance System monthly trending graphs on all GMP equipment and reconcile GMP alarms daily
• Assist in writing and revising facility SOPs and appropriate procedures to ensure high reliability of department documentation and procedures
• Provide administrative support to the Facilities maintenance department during shutdowns and other major planned work activities
• Perform other duties and responsibilities as assigned by Facilities Director
• Perform other duties as assigned
• All employees are responsible for the general upkeep of work and shared spaces
• Punctual and regular attendance is required of all employees

• 3+ years’ experience

• High School Diploma or equivalent required or associate degree

• Must possess intermediate PC skills specifically Word, Excel
• Strong decision-making ability, capable of setting and balancing priorities
• Experience managing teams and complex projects
• Experienced in Equipment/System Validation/Qualification Activities
• Experienced in Life Cycle Deliverables
• Experienced in writing protocols and SOPs, involvement in Change Control and CAPA activities
• Abilities

• Ability to problem-solve and troubleshoot systems in a manufacturing environment
• Ability to interact cross-functionality across the organization
• Ability to be proactive and build strong partnerships
• Ability to multi-task while maintaining routine ongoing activities

• This position operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets, and fax machines.

• The physical demands described here represent those that must be met by an employee to perform the essential functions of this position successfully.

Softpath System, LLC is an Affirmative Action /Equal Opportunity Employer