Court Assistant II - Clerk's Office

Job Summary At the Clerk’s Office, we carry out our mission of serving the public in a courteous and professional manner. We are passionate about our employees and the vital role they play in the Superior Court System.

Our office is currently recruiting for a Court Assistant II to joining our team.

Qualified candidates from all backgrounds are encouraged to apply.

This position will perform a wide variety of technical operations requiring specialized legal knowledge.

• Provide information to the public, co-workers and outside agencies concerning case or court process.
• Process case filing documents that come from the members of the public, prosecuting attorney, and attorneys.
• Participate in daily team assignments in support of Court operations.
• Maintain multiple data and case management systems.
• May assist in training of other assigned staff.

The schedule for this position is Monday through Friday, shifts vary, but scheduled no later than 5pm.

The Clerks Office values our community’s diversity and seeks ways to promote equity and inclusion within the organization and with the public. Our department also encourages applications from candidates with knowledge, ability and experience working with a broad range of individuals and communities with diverse racial, ethnic, and socio-economic backgrounds.

This position is represented by Local 11 – OPEIU(office of professional employees international union, AFL-CIO.

Qualifications

Education and Experience:

Two years of clerical word processing, typing or stenographic work experience which includes at least one year of work directly related to the work of the class; or On year (45 credit hours) of post-secondary business legal or office occupational training or education may be substituted for one year of required experience.

Knowledge of: Modern office practices; business English, grammar, spelling and punctuation; the operation of Court and court processing activity.

Ability to: Work independently in a high pressure environment; follow, understand and apply prescribed procedures, policies, laws and regulations to the legal processing activities of the Court systems; express ideas clearly and concisely both orally and in writing; operate standard office equipment including word processors computer terminals, typewriters, adding machines, calculators, dictaphones, copiers and transcribers; sit or stand both for long periods of time while performing routine and repetitive functions; to establish and maintain effective working relationships with co-workers, supervisors, other agencies and the general public.

Selection Process:

Resume and other documents must be attached together in the 'Resume Upload' section of the application. Multiple files are allowed, but all applicant attachments must be uploaded simultaneously, as there is no way to edit or append uploaded materials after submitting the application.

Application Review (Pass/ Fail) - An online application is required. Attaching a resume does not substitute for a completed application; incomplete applications will not pass the application review. Candidates deemed most qualified will be invited to participate in the remainder of the selection process.

Practical Exam (Pass/Fail) - This recruitment may require a practical exam which will be job related and may include, but not limited to, the qualifications outlined in the job announcement. Candidates deemed most qualified will be invited to participate in the remainder of the selection process.

Oral Interview - The interview will be job related and may include, not limited to, the qualifications outlined in the job announcement. Top candidate(s) will continue in the process.

Employment references will be conducted for the final candidates and may include verification of education.

It is general policy of the County that new employees should be hired at the lower steps of the applicable range and advance through the range at the normal progression.

Examples of Duties

Duties may include but are not limited to the following:

Attends Court and makes accurate minutes of proceedings; instructs defendants; administers oaths; oversees exhibits; prepares and processes orders of the Court; performs follow-up work as required.

Issues warrants, summons, subpoenas, notices and hearings, writs of garnishments, restriction and habeas corpus, criminal commitments, attachments and other legal documents ordered by the Court.

Receives, receipts, disburses and balances fines, bail, support and restitution payments, court costs, trust accounts, juror and witness fees.

Prepares Court calendars (dockets) for Civil, criminal, probate, domestic relations, small claims, traffic and mental illness cases; schedules mitigation and pretrial hearings; prepares case files for Court sessions ensuring appropriate documentation; sets and coordinates jury trials, contacting appropriate persons and initiating related correspondence.

Prepares cases for appellate proceedings; processes appeals by preparing Court records and exhibits for transfer.

Advises and maintains contact with prosecutors, attorneys and law enforcement personnel concerning case status; acts as liaison judges and legal parties.

Responds to telephone inquiries; sorts and routes documents; initiates correspondence requesting information or in response to a Court-related inquiry.

Performs data entry for Court functions through a computer terminal; gathers, compiles, codes, records, enters and extracts data.

Takes applications, approves notary bonds, records business information as required by law; processes paperwork for commitments, releases and referrals; contacts appropriate departments and agencies for the exchange of information; enters citations or complaints into computer or log book.

Arranges for time payments for Court-related fines; monitors payments and takes appropriate action for delinquent payments; pursues collection of dishonored checks; monitors case dispositions for defendant compliance to sentences.

Assists in balancing daily receipts and accounts.

Operates standard office equipment.

Performs related work as required.

Salary GradeLocal 11.6

Salary Range$23.66 - $30.76- per hour

For complete job announcement, application requirements, and to apply on-line (applications on external sites are not monitored), please visit our website at:

https://www.clark.wa.gov/human-resources/explore-careers-clark-county

Job Type: Full-time

Pay: $23.66 - $30.76 per hour

Benefits:

• 401(k)
• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

Ability to Relocate:

• Vancouver, WA: Relocate before starting work (Required)

Work Location: In person