Contracts Junior Accountant

JOB SUMMARY: Reporting to the Director of Operations, the Junior Contracts Accountant will be responsible for the preparation, implementation, monitoring, management, and reporting of all quarterly grants & contracts. Responsible for collaborating with staff to ensure timely completion of all grant deliverables, monitoring budgets to ensure appropriate and on-schedule grant spending and invoicing and preparing internal and external reports. The Junior Contracts Accountant will support pre-award and post-award functional areas. Pre-award services include interpreting agency guidelines and policies; preparing budgets and other forms with program staff; and coordinating online submission. Post-award services include providing guidance on account management, assisting with agency requirements and documentation, disseminating fiscal information, assisting program directors in budget modification or other project management functions, and preparing annual or other required reports.

Job Duties include but are not limited to:

• Manage grant accounting to ensure that expenditures are consistently aligned with grant & program budgets throughout the grant/contract period for the following contracts:
  • CASA (NMIC), CASA (Legal Aide/Legal Services), Development (Cummings), Empire (MECA), 21st Century, YouthBuild (DOL), Young Adult Opportunity Initiative (DOL),
• Ensure proper allocation of shared costs, review & improve methodology regularly
• Coordinate with accounting to make necessary adjustments to personnel and OTPS for contract vouchering
• Analyze grants every month, making journal entries needed to reconcile variances fully
• Ensure proper allocation of shared costs, review & improve methodology regularly
• Perform grant closeout functions required by agencies and sponsors, including reconciliations, financial status reports, final invoices, purchase order liquidations, and balancing budgets
• Stay abreast of changes in funding through attendance of seminars as needed
• Develop relationships with program officer(s) and other grantmaker representatives
• Assist with reviewing payroll records and expenses related to quarterly grants
• Assist in preparing files & providing documents during annual audits & for any agency audits
• Assist with entering budgets and updating trackers in QuickBooks
• Attend weekly fiscal, budget, and departmental contract meetings
• Prepare annual grant & contract budgets with the help of Program Directors, Grants and Contracts Administrator and Director of Operations
• Conduct monthly review & oversee reconciliation of general ledger (revenue & expense) accounts to ensure accurate & timely reporting
• Respond to requests for information and provides reports or documentation from staff and accountants

QUALIFICATIONS & EXPERIENCE:

• Minimum of 3-5 years of relevant accounting & administration experience
• Bachelor?s Degree in Accounting or Finance preferred
• Solid experience managing government contracts (3+ years): budgeting, reporting, invoicing, etc.
• Intermediate to advanced knowledge of Excel and QuickBooks
• Working knowledge of various government agencies (Federal, NY State, and NYC) and corporate-sponsored program requirements and practices
• Ability to work cooperatively and collaboratively with all levels of employees, management, and external parties to maximize performance, creativity, and results
• Excellent time management skills, with the ability to work under pressure
• Excellent attention to detail, problem-solving, & analytical skills
• Excellent written and oral communication skills
• Experience with various city and state submission portals: SFS, CMS, and PASSPORT required.
• Independent yet collaborative work style

PHYSICAL DEMANDS AND WORK ENVIRONMENT:

Physical Demands: The physical demands described here represent those that must be met by an employee to perform the essential functions of this job successfully. Reasonable accommodation will be made to enable individuals with disabilities to perform the essential functions of this job.

• The ability to sit, stand, walk and use hands and fingers to operate a computer keyboard, mouse, and telephone to talk and hear.
• The ability to frequently sit and reach with hands and arms.
• The ability to occasionally lift and/or move up to 20 pounds.

Working Conditions: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of the job. Reasonable accommodation will be made to enable individuals with disabilities to perform the essential functions of the job.

• Must be able to utilize office equipment such as desktop/notebook computers, copiers, printers, scanners, telephones, and calculators.
• The noise level in the work environment is usually moderate.

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of the job. Reasonable accommodation will be made to enable individuals with disabilities to perform the essential functions of the job. The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of the job. Reasonable accommodation will be made to enable individuals with disabilities to perform the essential functions of the job.

Employment is at will and employees will undergo 45- and 90-day check-ins during their 90-day probationary period.

NOTICE: The above statements are intended to describe the general nature of the environment and level of work being performed by this job. This job description in no way states or implies that the duties and responsibilities listed are the only tasks to be performed by the employee in this job. The employee will be required to follow other instructions and to perform other job-related duties requested by their supervisor. This job description supersedes prior job descriptions. When duties and responsibilities change and develop, the job description will be reviewed and subject to changes of business necessity.

New Settlement is proud to be an Equal Opportunity Employer, and considers qualified applicants without regard to race, color, creed, religion, ancestry, national origin, sex, sexual orientation, gender identity, age, disability, veteran status or any other protected factor under federal, state or local law.

This job description indicates the nature and levels of work, knowledge, skills, abilities and other essential functions expected of an employee. It is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities required of you as an employee. You may be asked to perform other duties as required.

$65,000.00 - $75,000.00 per year