Contracts Development/Administrative Support Analyst*

Contracts Development Analyst:

• Coordinates with department subject matter experts for the timely development, review, and completion of various contracts, agreements, MOU's, applications, and related materials for approval by the appropriate signature authority.
• Gathers information to prepare solicitation materials (e.g. Proposals, Request for Applications, Request for Qualification, Solicitations for Interest, Non-Competitive and Sole Source). Works with program for development of evaluation guidelines.
• Facilitates/Conducts solicitation conferences on behalf of the department, gathering questions and responses for subsequent release. Completing any additional amendment or addendums.
• Coordinates/facilitates the evaluation of proposals and/or applications with internal and independent reviewers as appropriate. Receives committee recommendations and issues appropriate notices.
• Facilitates and participates in the negotiation of contracts terms and conditions between the department subject matter experts and contractors; facilitates negotiation sessions to ensure best practices and ethical procurement practices are followed. Issues required notices, collects needed required documentation and conducts follow-up as required.
• Draft contract terms and agreements; coordinate the review process with management, counsel, purchasing agents, proposers/contractors, Risk Management or County Counsel and other applicable parties; coordinate the approval process including the development of Board Agenda Items (BAI) for contracts that require Board of Supervisor's approval.
• Consistent and on-going monitoring of the approval process of submitted documents; advising program/fiscal on issues or concerns that may impact final contract execution.
• This position may act as a contract monitor. Monitoring duties may include the monitoring of contract administrative terms and conditions.
• May provide analytical support in a variety of other areas essential to a department's operations such as special project coordination.
• Performs other duties of a similar nature and level as assigned.

Administrative Support Analyst:

• Troubleshoots and provides support in resolving issues and discrepancies with contracts and/or program-related administrative issues; facilitates and/or attends meetings; participates and/or facilitates responses to inquiries from internal staff, facilitates and maintains communication with fiscal/program providing support and timely information.
• Ensures timely responses and conducts appropriate follow-up with program staff on review and approval of agreements, Board Agenda Items, contracts, grants, MOUs, and procurements advisement, status and needed actions.
• Coordinates administrative activities including but not limited to fiscal operations, budget preparation, review financial data upon submission to ensure conformance with established guidelines, assist with required budget analysis, developments, monitoring, and updates from programs, etc.
• Participates in various meetings and presents requested and independently gathered data to assist management in making administrative and operational decisions.
• Serves as resource/liaison person between Contracts Administration, Fiscal Services, Program and Executive staff, and effectively communicates verbally and/or in writing to all on the status of items.
• Coordinates with all relevant department program/units and others as needed to solve mutual problems, complete assignments and/or exchange information.
• Obtains rapid responses from programs on ad hoc reports and special project inquiries; assurance of timely reviews, feedback, and/or decisions from programs as required.
• May provide analytical support in a variety of other areas essential to a department's operations such as special project coordination.
• Performs other duties of a similar nature and level as assigned.

1. Qualifying degrees or coursework must be completed at a college or university accredited by any accrediting association recognized by the United States Department of Education. Degrees or coursework completed outside the U.S. must be accompanied with an evaluation report from a reputable credential evaluation service showing equivalency to degrees or coursework completed at a college or university accredited by any accrediting association recognized by the United States Department of Education. (Must be attached if applicable.)Click herefor more information on evaluation services.
2. General office/clerical, retail sales, eligibility worker, employment services, child support services and other similar experience is not considered qualifying.

• An understanding of principles and practices of public administration as applied to procurement processes, contracts and grants administration and compliance.
• Excellent writing skills with the ability to prepare clear and accurate bid and procurement documents, legally binding agreements/contracts, and compelling grant application proposals.
• Effective and persuasive communicator with the skills and knowledge of techniques required to negotiate contract terms beneficial to the County and educate and ensure contractor compliance.
• The ability to perform complex, sensitive, and detailed administrative and analytical work involving the use of independent judgment and personal initiative to make decisions, develop solutions, and meet deadlines.
• Proficient with procurement management systems, such as ePro, and SAP contract management modules.