Contracts Administrator

About us

At Auctane, we are united by a passion to help sellers - wherever they are, however they operate - fulfill the promises they make to consumers. The Auctane mission is to fuel commerce through exceptional delivery. We make it possible for businesses to meet the ever rising expectations of their customers, and we make the world smaller and more accessible to consumers everywhere. Auctane brands enable hundreds of thousands of merchants to annually deliver billions of products - over $200 billion worth - to customers around the globe. And Auctane is just getting started.

Auctane is a team of shipping and software experts with a passion for helping merchants move their ideas, dreams and innovations around the globe. The Auctane family includes ShipStation, ShipWorks, ShipEngine, ShippingEasy, Stamps, Endicia, Metapack, Shipsi, GlobalPost, and Packlink. Our partners include Amazon, UPS, USPS, eBay, BigCommerce, Shopify, WooCommerce, and Walmart.

Our values

About the role

Auctane's global legal team is seeking a Contracts Administrator with 3-5 years of experience. The ideal candidate will have the knowledge and experience to optimize existing workflows as well as design new processes to increase efficiency. The role will report to a Director, Senior Corporate Counsel.

**This position is located in Austin, TX and is hybrid/onsite Tues/Wed/Thurs

What will you be doing?

• Manage the day-to-day administration and execution of contracts.
• Provide support through all phases of the contract lifecycle, including the signing and filing process.
• Upload and file contracts, log key data, and manage the contracts database, including proofreading and coordinating the completion of all documentation.
• Work closely with key internal stakeholders, including the sales, business development, finance, product, engineering, and customer experience teams, on time-sensitive projects.
• Prepare and revise contracts, NDAs, amendments, schedules and other legal documents using established templates and guidelines.
• Analyze contract requirements, obligations, and risks to summarize and highlight issues for escalation.
• Track contracts through the negotiation, approval, and execution process, including feedback from key stakeholders.

• Support efforts to organize, manage, and access legal documents and records.
  • Review, update, and maintain templates, corporate forms, and online terms of service.
  • Identify, design, and implement operational processes to increase efficiency and filing consistency.
  • Assist with inquiries, requests for information, certifications and documents from our internal stakeholders as well as external parties, such as auditors, regulators, partners, customers, and vendors.

• Perform routine and specialized administrative duties for legal and contract operations.
  • Draft, proofread, and edit correspondence and other documents.
  • Perform administrative tasks such as scheduling calls and meetings.
  • Handle additional projects and responsibilities as assigned, including projects in coordination with other functional teams.

  What are we looking for?

  • Strong analytical skills, with a focus on problem solving, anticipating business needs and offering solutions.
  • Sound and practical business judgment and decision-making skills.
  • Highly responsive, with excellent written and oral communication skills.
  • Highly organized, with strong attention to detail.
  • Ability to manage and drive issues and projects cross-functionally.
  • Pro-active and curious to learn new legal, business and industry concepts.
  • Highly self-motivated and able to work independently.
  • Ability to complete a high volume of tasks and projects under time pressure.
  • Excellent proofreading skills.
  • Service-orientation and commitment to professionalism and teamwork.
  • Sense of humor and strong interpersonal skills.
  • High degree of professionalism and ethics.
  • Ability to maintain absolute confidentiality and discretion.
  • Ability to excel in a diverse and global work environment, with remote colleagues in different regions.

What will make you stand out?

• Bachelor's Degree
• 3-5 years of contract administration experience, with technology, software licensing or SaaS experience strongly preferred.
• Experience drafting, negotiating, and advising on contracts, including master services agreements, statements of work, sales orders, partner agreements, and vendor agreements.
• Experience with international businesses, a plus.

The Tech

• Strong working knowledge of Google Workplace tools (especially cloud document storage tools), Microsoft Office Suite, and Adobe Acrobat.
• Proficiency with DocuSign, Salesforce, Confluence, and contracts administration software tools.

What do we offer?

• • Discount on your personal shipment orders via stamps.com and GlobalPost.
  • Charitable donation matching! We are happy to support your initiatives by duplicating the amount donated.
  • Volunteer day. You can take 1 day off per year in order to participate in volunteering activities! We will love to see some pictures in our slack!
  • Referral Fee We need your support in hiring top-class talent! We offer a referral bonus of 500-5K, depending on the complexity of the role and the hiring process.
  • Great work-life balance. We offer a flexible work schedule and will do our best to adapt to your situation. Working in a fast-paced environment can be intense, but that doesn't mean you shouldn't enjoy your free time!
  • An inclusive and upbeat work environment Leave your suit behind... business casual, jeans accepted kind of place! More importantly, our company culture promotes diversity and inclusion. The personality and opinions of each of our team members are important and valid, and we aim to offer all employees a safe environment where they can be themselves and thrive.
  • A cross-cultural atmosphere We are a truly international team of over 20 nationalities that speak at least 10 languages. Our company language is English and all internal communication and company-wide meetings are in English.
  • Company events Work hard, play hard! We do our best every day, even at our regular team-building events.
  • Internal and external training, free access to online training platforms such as LinkedIn Learning.
  • We are a hybrid company. All team members at Auctane in Austin come into the office Tuesday-Wed-Thursday.
  • We offer 10 paid days off for U.S. holidays throughout the year!
  • Health and Wellness: The well-being of our team is super important to us. Choose from different options that help you focus on your health.
  • Take the reins of your time off with our flexible PTO policy - because work-life balance should always be in your hands!
  • Attractive office space in the heart of central Austin, Texas (free drinks, snacks...)
  • Indulge in weekly catered lunches at our office - a delicious perk to fuel your work.
  • Free garage parking directly across from the office building.
  • Fitness center in the office with Tonal Mirrors, Peletons, free weights, etc.
  • We offer a gym discount program to help you stay fit and healthy!
  • Find your zen right at the heart of our Austin office with weekly onsite yoga sessions - because balance is key to our vibrant workplace culture!
  • 401k employer matching program - because your future deserves a friendly boost!
  • We offer education reimbursement to all employees, ensuring that you can pursue your educational goals while excelling in your career with us. Invest in your future and let us support your growth every step of the way.
  • We've got your furry friend covered with pet insurance discounts.
  • Have a helpful legal sidekick right in your back pocket with our free access to Rocket Lawyer.
  • Get ready for hassle-free healthcare from the comfort of your couch - we offer free Telehealth services to keep you feeling your best!
  • Treat yourself to relaxation on the regular - enjoy a monthly discount at Massage Envy.
  • Get ready to rock our brand with style - we've got awesome company swag to offer!
  • We conduct annual merit reviews to recognize and reward your hard work and achievements.
  • BenefitsHub platform to obtain perks and discounts on auto/home insurance, pet insurance, travel, fitness, etc.
  • Wellness programs with wellness discounts on medical benefit deduction and offers various company wellness activities/webinars and challenges such as Steps challenges and a Health Fair!
  • Health savings account employer contribution for HSA medical plan enrollees.

Additional Position Duties: (The following is a list of what all employees, except those with medical accommodation, may be regularly required to do.)

• Sit for prolonged periods of time
• Utilize wrist and hands for a prolonged period of time
• Walk short distances
• Stand for short periods
• Speaking and conversing with others
• Lift up to 25lbs without assistance up to chest height

Equal Opportunity Employer/Veterans/Disabled

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