Contract Manager (Business Services Analyst Senior)

Environmental Services invites you to join our team as a Contracts Manager for Solid Waste! In this role you will manage the full lifecycle of contracts, partner with internal customers and stakeholders to ensure agreements meet contracting standards and requirements. This role is essential to identifying, managing, and mitigating risks on behalf of Solid Waste. You will work in a collaborative environment that values problem solving, analytical thinking, and a growth mindset. This position is a part of our Business and Strategic Operations section.
The Environmental Services Department believes everything we do supports healthy neighborhoods and a thriving Puget Sound, leaving a better Tacoma for all. Our goal is to be a leader in the industry by creating cost-effective programs to sustain a high quality of life and increase customer satisfaction with innovative approaches to solid waste, wastewater, and stormwater management.
As part of the Business and Strategic Operations team, this position plays a vital role in supporting all phases of formulation, development, negotiation, and administration of material and service contracts; actively ensuring contract compliance. This position will directly oversee and supervise financial assistants dedicated to payment and procurement. In addition, the role will improve processes with a clear focus on customers, employees, and operations. We are seeking a strong leader, who can work independently and is detail oriented with the ability to manage competing priorities and projects. This individual should enjoy the challenges of a dynamic and fast-paced work environment.
If the below list of personal traits sounds like you, then you are just the type of person we are looking for to join our team!

• Excited to organize, execute, and manage contracts
• Growth mindset; inclined towards action
• Enjoys coaching and mentoring employees
• High level of attention to detail
• Exceptional communication skills
• Clear, agile, and efficient

Job Duties & Responsibilities:

• Materials and Services Contracts Development and Management: Organize, execute, and manage all phases of development, evaluation, negotiation and awarding of material and service improvement contracts in accordance with all rules and regulations.
• Procurement and Payables. Oversee teams dedicated to procurement and payment functions, reconciliation, tracking of revenues for Solid Waste. Understand the nature of all finance related tasks including creating purchase orders, reviewing invoices, and procure to pay workflows. Ensure timely processing of all invoices, accounting, and reconciliation.
• Employee Supervision. Supervise employees, manages scheduling, and conducts performance review and evaluations. Builds effective teams, outline goals, and provide career path assistance to develop industry leaders. Ensure all policies, procedures, and daily expectations are followed.
• Financial Management. Collaborate with Budget Liaison to develop, recommend, and manage the biennium budget for Solid Waste. Working with data analyst to ensure contract projections and assumptions are included, updated, and accurate within the Solid Waste rate model.
• Community/Customer Relations. Build and maintain relationships with vendors, manufacturing representatives and contractors to maintain open communications and good working relationships. Negotiate contract terms and conditions in a manner that promotes a good working relationship.
• Research and Analysis. Analyze, research, and interpret complex policy, code, and legislative information related to contracts and purchasing. Conduct and support ad hoc analyses and contribute ideas toward the development of various purchasing and contract policies for Environmental Services.

QUALIFICATIONS (TRAINING AND EDUCATION):

• Bachelor's degree in business management, accounting, public administration, finance, or a related field.
• Four (4) years preferred actively establishing, monitoring and/or negotiating contracts, adhering to procurement policies and procedures including review of invoices, and overseeing expenditures, preferably in the public sector or a utility.

LICENSING, CERTIFICATIONS AND OTHER LEGAL REQUIREMENTS:
There may be instances where individual positions must have additional licenses or certification. It is the employer's responsibility to ensure the appropriate licenses/certifications are obtained for each position.

• Depending upon assignment a WA driver's license may be required.
• Individuals may have to pass a background check depending upon assignment

Essential Skills and Key Competencies

• Communicates effectively by conveying a clear understanding of objectives and strategies. Develops and delivers multi-mode communications that convey a clear understanding of the unique needs of different audiences.
• Network internally and externally within the SWM Division and with other City Departments. Collaborate to build relationships and deliver customer-centric solutions that meet shared objectives
• Ensures accountability by holding self and others accountable while planning and aligning work priorities to meet commitments and optimizing work processes to get work done effectively and efficiently.
• Demonstrates financial acumen by using analysis, forecasting, and evaluations of key indicators to act on strategic opportunities and ensure better business decisions.
• Organizational savvy: maneuvers comfortably through complex policies, processes, and people-related organizational dynamics.
• Ability to balance stakeholders by anticipating the needs, requirements, and expectations of multiple stakeholders.
• Knowledge of local government purchasing policies and procedures preferred.

WHY WORK FOR THE CITY?
The City of Tacoma offers a generous program of employee benefits:

• Outstanding working conditions and an exceptional quality-of-life environment.
• Medical coverage for eligible employees, spouses and dependents, including children up to age 26.
• Vision care with VSP for employees and eligible dependents enrolled in the Regence PPO medical plan with vision benefits.
• Dental coverage for eligible employees and their elected dependents, including dependent children up to the age of 26.
• Deferred compensation allowing tax-deferred savings as authorized under Section 457 of the IRS Code.
• Personal time off.
• Paid holidays.
• A great pension plan.

City of Tacoma Commitment to Diversity and Inclusion
One of the primary goals of the Equity and Empowerment Initiative is for the City of Tacoma workforce to reflect the community it serves. We actively work to eliminate racial and other disparities and welcome candidates with diverse backgrounds and/or multicultural skill sets and experiences. Our goal is for Tacoma to be an inclusive and equitable place to live, work, and play.
The City of Tacoma:
With a population over 200,000, Tacoma is the third largest city in the Puget Sound region, gracing the shores of Commencement Bay. We are a diverse, progressive, international city that serves as a gateway to the Pacific Rim and the rest of the world. Named one of the most livable areas in the country by Livability.com, Tacoma and the surrounding area is a playground for outdoor and maritime enthusiasts. Our businesses are vibrant, our parks are beautiful, and our schools are exceptional.
When you work for the City of Tacoma, you'll enjoy a healthy work/life balance, the potential for flexible schedules with some job classifications, continuing education programs, leadership pathways, wellness incentives and a total rewards benefits program. We welcome you to take a look at our website and discover how the City of Tacoma can make your next career move part of our combined destiny:
http://www.cityoftacoma.org/
http://www.traveltacoma.com/
To be considered for this challenging and rewarding career opportunity:
Interested individuals must complete the online applicationandattach a detailed resume and cover letter that includes major responsibilities and accomplishments related to this position.
This is a competitive selection process. Your application will be reviewed and evaluated on the basis of education, certifications and related experience. Applicants who have the strongest backgrounds related to the responsibilities of this position and who most closely correspond to the City of Tacoma's needs will be placed on a referral list for review and potential interview selection.
Per City of Tacoma Personnel Management Policy #170, the City of Tacoma is a drug-free work environment. Appointment is subject to successful completion of a pre-employment background and references check with acceptable results.
Communication from the City of Tacoma:
We primarily communicate via email during the application process. Emails from cityoftacoma.org and/or governmentjobs.com must be placed on your safe domain list to ensure that you receive notifications in a timely manner. As a precaution, you may also want to check your junk email folders.
The online application system requires you to enter a substantial amount of information. In order for your application materials to be considered, all information must be submitted by the closing date and time listed on this job announcement.
For assistance with the NEOGOV application process, or questions regarding this job announcement, call the Human Resources office at (253) 591.5400 before 4:00 pm of the closing date of the job announcement.Employment Type: Non-Classified