Address
Form of workSalary : $56,028.00 - $68,928.00 Annually
Location : Denver, CO
Job Type: Full Time
Job Number: KAA 9438 Admin III 12.23
Department: Department of Labor and Employment
Division: Division of Family and Medical Leave Insurance
Opening Date: 12/21/2023
Closing Date: 1/2/2024 5:59 PM Mountain
FLSA: Determined by Position
Primary Physical Work Address: 633 17th Street, Denver, CO 80202
FLSA Status: Exempt; position is not eligible for overtime compensation.
Department Information
THIS POSITION IS OPEN TO CURRENT RESIDENTS OF COLORADO ONLY
THIS ANNOUNCEMENT WILL REMAIN OPEN UNTIL 5:00 PM ON TUESDAY, JANUARY 2, 2024
This position will have hybrid workplace options available but will still be required to report to the listed address at the discretion of the supervisor and based on business need. Currently this position is required to report to the business address listed on a weekly basis.
The Department of Labor and Employment keeps Colorado strong and competitive. We connect workers with great jobs and assist those who have been injured on the job. We help people who are unemployed through no fault of their own by providing temporary wage replacement and we ensure fair labor practices. We provide an up-to-date and accurate picture of the economy that helps in decision making. And we protect the workplace - and Colorado communities - with a variety of consumer protection and safety programs.
This is a values-driven organization, committed to accountability, agility, collaboration, and respect.
We believe in outstanding customer service, an inclusive culture, continued process improvement and in our role as a trusted and strategic partner. Recognizing that knowledgeable employees drive our success, we are seeking dedicated individuals who exhibit our shared values and our passion for quality and excellence in all we do.
In addition to rewarding and meaningful work, we offer excellent benefits:
Our agency website: Colorado Department of Labor and Employment
CDLE has implemented a pilot program on March 1st, 2022 which will award Disability Hiring Preference Points similar to the Veterans' Preference Points program. During your application process you will be asked if you would like to be considered for either of these programs for additional points in the hiring process. To learn more about Disability Hiring Preference and what will be required to participate, please visit our website: https://sites.google.com/state.co.us/disability-hiring-preference/home
PLEASE NOTE: With the beginning of this program, CDLE will no longer accept attachments of any kind with applications. Please be as thorough as possible in documenting your education and work history in the application system. Attachments will not be accepted or considered during any phase of the hiring process including minimum qualification screening, comparative analysis, or interviews.
Description of Job
The salary range for this posting is:
$26.94 - $33.14 Hourly
$2,154.92 - $2,651.08 Biweekly
$4,669.00 - $5,744.00 Monthly
$56,028.00 - $68,928.00 Annually
The purpose of the Contract Invoicing and Financial Specialist position is to ensure efficient management of financial activities within FAMLI Operational Shared Services in close collaboration with the Contract Manager. This role is the oversight of invoices, payments, and Financial processes, all in strict adherence to the, budgetary and procurement rules and requirements. Working in collaboration with the Contract Manager, this position takes a lead role in maintaining financial transparency and compliance for tracking, reporting and ensuring encumbered funds are allocated, invoiced, tracked and documented. It involves meticulous tracking and record-keeping of all financial transactions related to invoices and payments for contracts, licenses and subscriptions that support FAMLI's operations, while generating reports and forecasts to provide valuable insights for informed decision-making and resource allocation. By doing so, this collaborative effort ensures seamless contract compliance, preserves uninterrupted service delivery across the Division, and safeguards the Divisions financial integrity related to encumbered funds.
Minimum Qualifications, Substitutions, Conditions of Employment & Appeal Rights
Residency Requirement:
This posting is only open to residents of the State of Colorado at the time of submitting your application.
Class Code & Classification Description:
H1B3XX
MINIMUM QUALIFICATIONS:
Substitutions:Additional appropriate experience will substitute for the degree requirement on a year-for-year basis.
Additional appropriate education will substitute for the required experience on a year-for-year basis.Education and Experience:
Bachelor's degree from an accredited institution in a field of study related to the work assignment to include: Business or Accounting.
AND
Two years of professional experience in an occupational field related to the work assigned to the position to include: Contract related invoicing to include accounts payable/receivable, contract management.
Preferred Qualifications:
Conditions of Employment:
Appeal Rights: (Updated)
An applicant who has been removed from an employment list or removed from consideration during the selection process may request a review by the State Personnel Director.
As an applicant directly affected by the results of the selection or comparative analysis process, you may file a written appeal with the State Personnel Director.
Review of the completed, signed and submitted appeal will be timely on the basis of written material submitted by you, using the official appeal form signed by you or your representative. This form must be completed and delivered to the State Personnel Board by email at dpa_state.personnelboard@state.co.us within ten (10) calendar days from your receipt of notice or acknowledgement of the Department's action.
For further information on the Board Rules, you can refer to 4 Colorado Code of Regulations (CCR) 801-1, State Personnel Board Rules and Personnel Director's Administrative Procedures, Chapter 8, Resolution of Appeals and Disputes, at spb.colorado.gov/board-rules.
Supplemental Information
For questions regarding this recruitment, please contact: chris.mcgill@state.co.us
Minimum Qualification ScreeningA Human Resources Analyst will only review the work experience/job duties sections of the online job application to determine whether you meet the minimum qualifications for the position for which you are applying. Cover letters and resumes WILL NOT be accepted in lieu of the official State of Colorado online application, CDLE does not accept attachments of any kind during the application process. Part-time work experience will be prorated.
Applicants must meet the minimum qualifications to continue in the selection process for this position. Work experience and qualifications must be specifically documented on your online application. Do not use "see resume" or "see attached" statements on your application. CDLE does not accept attachments of any kind during the application process.
Comparative Analysis Process - Structured Application Review
After minimum qualification screening, the comparative analysis process for this position will involve a review and rating of all the information you submit with your application materials. Therefore, it is extremely important to document in the work experience/job duties portion of your online application the extent to which you possess the education, experience, minimum qualifications, and preferred qualifications as outlined in the job announcement. It is also important to thoroughly answer all supplemental questions (if listed) as your answers to these questions will be evaluated during this phase.
Supplemental Questions
Answer the supplemental questions on the application completely and thoughtfully. Your answers may be rated based on your writing ability (spelling, grammar, and clarity of your writing) as well as the content of your answer.
THIS ANNOUNCEMENT MAY BE USED TO FILL MULTIPLE VACANCIES
The State of Colorado believes that equity, diversity, and inclusion drive our success, and we encourage candidates from all identities, backgrounds, and abilities to apply. The State of Colorado is an equal opportunity employer committed to building inclusive, innovative work environments with employees who reflect our communities and enthusiastically serve them. Therefore, in all aspects of the employment process, we provide employment opportunities to all qualified applicants without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity or expression, pregnancy, medical condition related to pregnancy, creed, ancestry, national origin, marital status, genetic information, or military status (with preference given to military veterans), or any other protected status in accordance with applicable law.
The Colorado Department of Labor and Employment is committed to the full inclusion of all qualified individuals. As part of this commitment, our agency will assist individuals who have a disability with any reasonable accommodation requests related to employment, including completing the application process, interviewing, completing any pre-employment testing, participating in the employee selection process, and/or to perform essential job functions where the requested accommodation does not impose an undue hardship. If you have a disability and require reasonable accommodation to ensure you have a positive experience applying or interviewing for this position, please direct your inquiries to our ADAAA Coordinator, Sean Montoya, at sean.montoya@state.co.us. Auxiliary aids and services are available upon request to individuals with disabilities. For all other inquiries about this recruitment effort, please call 303-318-8200.
While a salary range is posted for this position, an eventual salary offer is determined by a comprehensive salary analysis, which considers multiple factors including but not limited to education and experience compared to others in the organization doing substantially similar work.
The State of Colorado offers permanent employees a variety of benefits including medical, dental, life and disability insurance, as well as a comprehensive leave program. Please click the following link for detailed information:
Please note that each agency's contact information is different; therefore, we encourage all applicants to view the full, official job announcement which includes contact information and class title. Select the job you wish to view, then click on the "Print" icon.
01
I acknowledge the comparative analysis process for this position will consist of a review of the information contained within my application/job duty statements and that any attachments will not be included during the minimum qualification screening or application review. The structured application review/numerical scoring of my application will be based on the content listed in the job duty statements, the preferred qualifications, required competencies, and answers to supplemental questions. My responses to the supplemental questions will be scored based on my ability to follow instructions and provide detailed, clear and concise answers to each question.
02
Can you provide examples of your experience in Contract Invoicing and payment processes?
03
How do you ensure accuracy and attention to detail in Contract Invoicing and payment procedures?
04
How do you handle and resolve payment disputes or discrepancies with clients or vendors?
05
Can you describe any experience you have with implementing or improv...
Location : Denver, CO
Job Type: Full Time
Job Number: KAA 9438 Admin III 12.23
Department: Department of Labor and Employment
Division: Division of Family and Medical Leave Insurance
Opening Date: 12/21/2023
Closing Date: 1/2/2024 5:59 PM Mountain
FLSA: Determined by Position
Primary Physical Work Address: 633 17th Street, Denver, CO 80202
FLSA Status: Exempt; position is not eligible for overtime compensation.
Department Information
THIS POSITION IS OPEN TO CURRENT RESIDENTS OF COLORADO ONLY
THIS ANNOUNCEMENT WILL REMAIN OPEN UNTIL 5:00 PM ON TUESDAY, JANUARY 2, 2024
This position will have hybrid workplace options available but will still be required to report to the listed address at the discretion of the supervisor and based on business need. Currently this position is required to report to the business address listed on a weekly basis.
The Department of Labor and Employment keeps Colorado strong and competitive. We connect workers with great jobs and assist those who have been injured on the job. We help people who are unemployed through no fault of their own by providing temporary wage replacement and we ensure fair labor practices. We provide an up-to-date and accurate picture of the economy that helps in decision making. And we protect the workplace - and Colorado communities - with a variety of consumer protection and safety programs.
This is a values-driven organization, committed to accountability, agility, collaboration, and respect.
We believe in outstanding customer service, an inclusive culture, continued process improvement and in our role as a trusted and strategic partner. Recognizing that knowledgeable employees drive our success, we are seeking dedicated individuals who exhibit our shared values and our passion for quality and excellence in all we do.
In addition to rewarding and meaningful work, we offer excellent benefits:
- Strong, secure, yet flexible retirement benefits including a PERA Defined Benefit Plan or PERA Defined Contribution Plan plus 401(k) and 457 plans
- Medical and dental health plans
- Employer supplemented Health Savings Account
- Paid life insurance
- Short- and long-term disability coverage
- 11 paid holidays per year plus vacation and sick leave
- BenefitHub state employee discount program
- MotivateMe employee wellness program
- Excellent work-life programs, such as flexible schedules, training and more
- Access to participate in employer-supported employee affinity spaces
- RTD Eco-Pass Commuter Program
- Some positions may qualify for the Public Service Loan Forgiveness Program. For more information go to https://dhr.colorado.gov/dhr-resources/student-loan-forgiveness-programs
Our agency website: Colorado Department of Labor and Employment
CDLE has implemented a pilot program on March 1st, 2022 which will award Disability Hiring Preference Points similar to the Veterans' Preference Points program. During your application process you will be asked if you would like to be considered for either of these programs for additional points in the hiring process. To learn more about Disability Hiring Preference and what will be required to participate, please visit our website: https://sites.google.com/state.co.us/disability-hiring-preference/home
PLEASE NOTE: With the beginning of this program, CDLE will no longer accept attachments of any kind with applications. Please be as thorough as possible in documenting your education and work history in the application system. Attachments will not be accepted or considered during any phase of the hiring process including minimum qualification screening, comparative analysis, or interviews.
Description of Job
The salary range for this posting is:
$26.94 - $33.14 Hourly
$2,154.92 - $2,651.08 Biweekly
$4,669.00 - $5,744.00 Monthly
$56,028.00 - $68,928.00 Annually
The purpose of the Contract Invoicing and Financial Specialist position is to ensure efficient management of financial activities within FAMLI Operational Shared Services in close collaboration with the Contract Manager. This role is the oversight of invoices, payments, and Financial processes, all in strict adherence to the, budgetary and procurement rules and requirements. Working in collaboration with the Contract Manager, this position takes a lead role in maintaining financial transparency and compliance for tracking, reporting and ensuring encumbered funds are allocated, invoiced, tracked and documented. It involves meticulous tracking and record-keeping of all financial transactions related to invoices and payments for contracts, licenses and subscriptions that support FAMLI's operations, while generating reports and forecasts to provide valuable insights for informed decision-making and resource allocation. By doing so, this collaborative effort ensures seamless contract compliance, preserves uninterrupted service delivery across the Division, and safeguards the Divisions financial integrity related to encumbered funds.
Minimum Qualifications, Substitutions, Conditions of Employment & Appeal Rights
Residency Requirement:
This posting is only open to residents of the State of Colorado at the time of submitting your application.
Class Code & Classification Description:
H1B3XX
MINIMUM QUALIFICATIONS:
Substitutions:Additional appropriate experience will substitute for the degree requirement on a year-for-year basis.
Additional appropriate education will substitute for the required experience on a year-for-year basis.Education and Experience:
Bachelor's degree from an accredited institution in a field of study related to the work assignment to include: Business or Accounting.
AND
Two years of professional experience in an occupational field related to the work assigned to the position to include: Contract related invoicing to include accounts payable/receivable, contract management.
Preferred Qualifications:
- State of Colorado contract management experience.
- Contract related Invoicing and payments experience.
- Performing duties similar to those assigned to the position as a classified State of Colorado employee.
- Understanding of the necessity and value of accuracy and attention to detail, especially within the framework of government processes.
- Proficiency in processing while adhering to CDLE, PCS and Finance standards
- Effective communication skills tailored for executive stakeholders, government communications, and reporting
- Strong critical thinking and creative problem-solving abilities, emphasizing the importance of relationships.
- Skilled in utilizing government-specific financial and accounting applications , including those specific to state agencies.
Conditions of Employment:
- Must be a Colorado resident at time of application.
- You must pass a thorough background check prior to employment. which will include to E-Verify process.
Appeal Rights: (Updated)
An applicant who has been removed from an employment list or removed from consideration during the selection process may request a review by the State Personnel Director.
As an applicant directly affected by the results of the selection or comparative analysis process, you may file a written appeal with the State Personnel Director.
Review of the completed, signed and submitted appeal will be timely on the basis of written material submitted by you, using the official appeal form signed by you or your representative. This form must be completed and delivered to the State Personnel Board by email at dpa_state.personnelboard@state.co.us within ten (10) calendar days from your receipt of notice or acknowledgement of the Department's action.
For further information on the Board Rules, you can refer to 4 Colorado Code of Regulations (CCR) 801-1, State Personnel Board Rules and Personnel Director's Administrative Procedures, Chapter 8, Resolution of Appeals and Disputes, at spb.colorado.gov/board-rules.
Supplemental Information
For questions regarding this recruitment, please contact: chris.mcgill@state.co.us
Minimum Qualification ScreeningA Human Resources Analyst will only review the work experience/job duties sections of the online job application to determine whether you meet the minimum qualifications for the position for which you are applying. Cover letters and resumes WILL NOT be accepted in lieu of the official State of Colorado online application, CDLE does not accept attachments of any kind during the application process. Part-time work experience will be prorated.
Applicants must meet the minimum qualifications to continue in the selection process for this position. Work experience and qualifications must be specifically documented on your online application. Do not use "see resume" or "see attached" statements on your application. CDLE does not accept attachments of any kind during the application process.
Comparative Analysis Process - Structured Application Review
After minimum qualification screening, the comparative analysis process for this position will involve a review and rating of all the information you submit with your application materials. Therefore, it is extremely important to document in the work experience/job duties portion of your online application the extent to which you possess the education, experience, minimum qualifications, and preferred qualifications as outlined in the job announcement. It is also important to thoroughly answer all supplemental questions (if listed) as your answers to these questions will be evaluated during this phase.
Supplemental Questions
Answer the supplemental questions on the application completely and thoughtfully. Your answers may be rated based on your writing ability (spelling, grammar, and clarity of your writing) as well as the content of your answer.
THIS ANNOUNCEMENT MAY BE USED TO FILL MULTIPLE VACANCIES
The State of Colorado believes that equity, diversity, and inclusion drive our success, and we encourage candidates from all identities, backgrounds, and abilities to apply. The State of Colorado is an equal opportunity employer committed to building inclusive, innovative work environments with employees who reflect our communities and enthusiastically serve them. Therefore, in all aspects of the employment process, we provide employment opportunities to all qualified applicants without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity or expression, pregnancy, medical condition related to pregnancy, creed, ancestry, national origin, marital status, genetic information, or military status (with preference given to military veterans), or any other protected status in accordance with applicable law.
The Colorado Department of Labor and Employment is committed to the full inclusion of all qualified individuals. As part of this commitment, our agency will assist individuals who have a disability with any reasonable accommodation requests related to employment, including completing the application process, interviewing, completing any pre-employment testing, participating in the employee selection process, and/or to perform essential job functions where the requested accommodation does not impose an undue hardship. If you have a disability and require reasonable accommodation to ensure you have a positive experience applying or interviewing for this position, please direct your inquiries to our ADAAA Coordinator, Sean Montoya, at sean.montoya@state.co.us. Auxiliary aids and services are available upon request to individuals with disabilities. For all other inquiries about this recruitment effort, please call 303-318-8200.
While a salary range is posted for this position, an eventual salary offer is determined by a comprehensive salary analysis, which considers multiple factors including but not limited to education and experience compared to others in the organization doing substantially similar work.
The State of Colorado offers permanent employees a variety of benefits including medical, dental, life and disability insurance, as well as a comprehensive leave program. Please click the following link for detailed information:
Please note that each agency's contact information is different; therefore, we encourage all applicants to view the full, official job announcement which includes contact information and class title. Select the job you wish to view, then click on the "Print" icon.
01
I acknowledge the comparative analysis process for this position will consist of a review of the information contained within my application/job duty statements and that any attachments will not be included during the minimum qualification screening or application review. The structured application review/numerical scoring of my application will be based on the content listed in the job duty statements, the preferred qualifications, required competencies, and answers to supplemental questions. My responses to the supplemental questions will be scored based on my ability to follow instructions and provide detailed, clear and concise answers to each question.
- Yes
- No
02
Can you provide examples of your experience in Contract Invoicing and payment processes?
03
How do you ensure accuracy and attention to detail in Contract Invoicing and payment procedures?
04
How do you handle and resolve payment disputes or discrepancies with clients or vendors?
05
Can you describe any experience you have with implementing or improv...
