ADMINISTRATOR III, Financial Specialist - Grand Junction

Applications will be considered from residents and non-residents of Colorado.

• This position is covered by the Partnership Agreement between the State of Colorado and Colorado Workers for Innovative and New Solutions (COWins).

• New employees to the State will be paid biweekly. There are 26 biweekly pay periods in a year.

About CDOT

Do you want to make a difference in Coloradans' lives? Do you have a passion for helping people and keeping them safe? At the Colorado Department of Transportation (CDOT), you will have the opportunity to do just that. The work our people do contributes to keeping Coloradans and visitors safe and provides freedom, connection, and experience through travel. Please visit our careers page to learn about CDOT and how we are making Colorado a great place to live, work and play, now and for the future! Also, check out our excellent benefits package!

CDOT for All

CDOT's strength is our people, and our commitment to our people is to shape, support, and sustain the employee experience, and ultimately, create a supportive workplace where everyone, regardless of gender, race, ethnicity, religion, national origin, age, sexual orientation, gender identity, citizenship status, education, disability, socio-economic status, or any other identity, has the opportunity to thrive.

Some positions may qualify for the Public Service Loan Forgiveness Program. For more information, go to https://studentaid.gov/pslf/

The eligible list created from this announcement may be used to fill one or more positions.

#LI-POST

About the Work Unit
The Administrator III, Financial Specialist works in the Colorado Department of Transportation's (CDOT's) Business Office in Grand Junction, CO. The Business Office ensures the financial integrity of all business transactions throughout the Region in meeting its fiduciary responsibilities to the public. This Office acts as liaison to CDOT offices of the Controller, Financial Management and Budget, Procurement, Agreements and Chief Financial Officer. The work unit provides the following core functions:

About the Position
This position supports the financial activity for the Region. The Financial Specialist assists Region 3 staff with organization, business systems support, training, project-related contracting and procurement of goods and services. The position analyzes and researches individual contracting, task order, and other project-related issues, and offers guidance in accordance with Region objectives, project schedules, and applicable rules. The Specialist enters, researches and approves individual financial transactions in both the SAP ERP system and OnBase. Entries include payment of consultant invoices, project payments, local agency invoices, journal vouchers, task order requisitions, and engineering contract purchase requisitions. The Financial Specialist prepares reports and analyzes data, and insures fiscal, procurement, and Federal Highway Administration (FHWA) rules are being followed and determines how to address issues found. This position provides technical guidance to regional staff on the proper usage of certain SAP transactions and the proper application of policies and procedures as they relate to financial transactions.
Your duties and responsibilities will include, but are not limited to, the following:

• Analyze and review all region consultant task orders, time extensions, and amendments according to applicable rules and established policies and procedures and understanding of contract terms, proper budget, terms associated with funding type, end dates, cost worksheet rates, etc.
• Analyze and review task order submission documents to ensure that all requirements are met before proceeding with processing and entry into the SRM procurement module.
• Identify problems with task order submissions and direct/educate project staff to correct task order submissions.
• Provide information to region management and staff on the status of task orders and contract availability.
• Respond to questions about the task order process and serve as the main Region resource for all consultant task order needs.
• Coordinate with Engineering Contracts unit on contracting questions.
• Prepare reports and analyze actual costs, trends and compare them to previously developed budgets to provide managers actionable data for budgetary decisions.
• Help establish regional guidelines clarifying and executing region, project, project-related and operations-related cost accounting and procedural guidelines essential to the implementation of the region program.
• Identify needs and provide training and support to Region 3 staff related to Business Office functions.
• Act as a regional liaison with CDOT's Department of Accounting and Finance, Procurement, Office of Financial Management and Budget and other agency departments to help communicate changes and revised guidance.
• Work with the Business Manager to communicate recommended staff trainings to supervisors.
• Provide input on Statewide training and policies to ensure that business functions remain clear and concise for staff to utilize.
• Lead the development of both website and other documentation to better communicate policies, procedures and availability of updated forms.
• Classify, verify and record accounts payable transactions in SAP according to applicable rules, established policies and procedures.
• Analyze source documents for completeness, accuracy, clarity, proper coding, appropriate authorizations, and proper supporting documentation.
• Monitor monthly billing amount trends and review for outstanding amounts before processing for payment.
• Ensure consultant and local agency payments are consistent with the terms of the task order and/or contract.
• Resolve discrepancies, investigate consultant, project and local agency payment questions.
• Serve as the primary contact for addressing questions and resolving issues involving CDOT billings to local agencies, CDOT projects and engineering consultants.
• Analyze and research individual contracting and other project related issues, and offer guidance in accordance with Region objectives, project schedules, and applicable rules.
• Prepare journal entries in SAP to reclassify costs when necessary.
• Analyze and approve invoices for payment of billings that are parked in SAP according to established accounts payable policies and procedures.
• Develop and provide training to staff on billing issues as needed.
• Provide backup in the unit when necessary.
• Cross train with teammates on consultant and local agency payments/reporting support where/when appropriate and necessary.
• Provide SAP Project System, OnBase and SRM support to region engineers, and coordinate with SAP Business Process Experts to resolve issues.
• Maintain and improve quality of existing work process documentation and training materials. Prepare reports and analyze data, and insure fiscal, procurement, and FHWA rules are being followed and determine how to address issues found.
• Support year-end close activities.
• Provide process training in areas position performs.
• Other job duties as assigned.

Work Environment:

• Your schedule will primarily be 8:00 am - 5:00 pm work hours, Monday-Friday, with the opportunity for a flexible schedule.
• Opportunity to work from home 1-2 days a week after training is completed.
• Travel required during work hours throughout Region 3 provide training to engineering, maintenance and support staff.
• Occasional overnight travel 1-3 times a year throughout Colorado for trainings and meetings.
• Required to operate CDOT vehicles.

Minimum QualificationsMinimum Qualifications

• Six (6) years of professional experience in in business administration, finance, accounting or a closely related field which included at least two (2) years of experience providing financial or business systems support, reporting, analysis and guidance.

OR

• A bachelor's degree from an accredited college or university in accounting, business administration, finance or a field of study closely related to the duties of this position.
• AND two years of full-time professional work experience providing financial or business systems support, reporting, analysis and guidance.

OR

• A master's degree from an accredited college or university in accounting, business administration, finance or a field of study closely related to the duties of this position.

Substitution: Graduate coursework in accounting, business administration, finance or a field of study closely related to the duties of this position will substitute for experience on a year-for-year basis.
Please Note: The required experience must be substantiated within the work experience section of your application. "See Resume" statements on the application or resumes in lieu of a complete application may not be accepted. Additional information submitted after the closing date of this announcement will not be considered in the review of your application. In addition, part-time work will be prorated.
College Transcripts: If you are using education to qualify, a legible copy of your official or unofficial college transcript(s) or a foreign credential evaluation report must be submitted with your application. Transcripts must show your name, the name of the school, all coursework and degree(s) conferred. Transcripts from colleges or universities outside of the United States must have been assessed for U.S. equivalency by a NACES educational credential evaluation service. Failure to provide a transcript or foreign credential evaluation report may result in your application being rejected and you will not be able to continue in the selection process for this position.
Conditions of Employment

• Must pass a pre-employment screening which may include social security number trace, criminal records check, public court records check, educational records, and driving records checks. More information in the supplemental information section.
• A current valid driver license is required for all Colorado Department of Transportation (CDOT) positions which require operating a state or personal motor vehicle to perform one or more essential functions of the position.

Preferred Qualifications
Theexceptional applicantwill be an experienced business professional with proven ability or accomplishment in the following:

• Demonstrated success with the duties listed in the Description of the Job section;
• Years of State service experience related to the duties of this position;
• Highest work/personal ethics and integrity;
• Familiarity with State Fiscal Rules and CDOT Accounts Payable procedures and policies;
• Knowledge and experience conducting financial transactions in SAP, SRM and OnBase;
• Experience applying General Accounting principles;
• Experience review budgets to inform financial decisions;
• Proven ability to manage multiple assignments, priorities, and projects in a demanding environment;
• Experience developing and/or providing training;
• Ability to work under tight deadlines and be adaptable to changing assignments;
• Ability to take initiative to solve problems in an innovative manner;
• Ability to work with a variety of stakeholders with sensitivity to their needs, priorities, promises made, and commitments;
• Ability to negotiate mutually acceptable solutions and build consensus through give and take;
• Strong interpersonal and relationship building skills.
• Excellent reasoning, investigative, analytical, and problem solving ability.
• Excellent facilitation, presentation, and communication skills, both written and oral.
• Strong time management and organziational skills;
• Strong attention to technical detail and accuracy;
• Ability to work effectively in both independent and team situations;
• Fluency in Microsoft Office Suite (Word, Excel, PowerPoint), OnBase, All Google Applications, SAP, and the ability to quickly learn other software systems.

Applicant Checklist

Complete Applications must include the following documents:

1. A complete CDOT Application for Announced Vacancy (please submit online using the green 'APPLY' button at the top of this announcement)

2. A complete Supplemental Questionnaire (The questionnaire is part of the online application. You will be prompted to answer them as you are completing your online application.)

3. A cover letter that describes your interest in this position, how your experience aligns with the minimum and preferred qualifications of this position. Cover letters must be uploaded as an attachment to your online application. Cover letters will not be accepted after the closing date and time of the announcement.

4. A detailed chronological resume. Resumes must be uploaded as an attachment to your online application.

5. If you are using education to qualify, a copy of your official or unofficial transcript showing your name, the name of your school, all coursework and degree(s) conferred or your NACES accreditation. Please submit this as an attachment to your online application.

6. If you are a veteran, a copy of your DD214. Please submit this as an attachment to your online application.

Only complete applications submitted by the closing date for this announcement will be given consideration. Every effort must be made to submit all applic...