Contract Billing Coordinator
Job Description
ESSENTIAL DUTIES
- Prepare General Contractor (GC) prequalifications required for DON to be on their project bid list. Cross train on new customer set up.
- Work with Assistant Project Mgrs (APM’s) to obtain vendor invoices required for billing. Bill customers through SAP system and use AutoQuotes and system inventory as a reference to invoice customers. Prepare project billing backlog (monthly). Review project inventory and apply to cost (ATC) items not billable to customers. Track retainage by project.
- Invoice customers for Design fees. In addition, code design costs to jobs monthly. Follow up on customer payment.
- Bill GC's through SAP and GC’s progress billing Pay Application. Reconcile between the system and GC’s progress billing Pay Application. Track retainage. Learn and use 3rd party billing software such as, Textura, GC Pay, Project Mates when required.
- Contact GC to collect payment on monthly progress billing Pay Applications. Complete lien waivers and other GC contract documents when required.
- Process customer credits such as returns, sales allowances and tax credits.
- Update sales rep draw balance reports & distribute to management (bi-weekly). Prepare, calculate & distribute sales rep commission reports (monthly). Distribute platinums/spiffs to sales reps (quarterly).
- Perform other duties as assigned.
External Qualifications
Preferred: Associates Degree and 2+ years of experience in sales or customer service experience in an office environment. Previous SAP experience.
City
State/Province
Zip Code
FLSA
Company Overview
Edward Don & Company offers a comprehensive benefit plan which includes medical, dental and vision benefits; 401(k); paid vacation, personal/sick days and holidays; job training and development; life insurance; employee assistance program; flexible spending accounts; merchandise discounts and much more. EOE disability/veteran.