Community Manager Assistant

Benefits:

• Competitive salary
• Dental insurance
• Health insurance
• Vision insurance

Now Hiring! Community Manager Assistant.
Pay type: $18.00-$19.00hr
Schedule: Monday-Friday 8:00am to 5:00 pm
Location: Lake Mary, FL 32746
Who We Are? https://www.premiermgmtcfl.com
Since its founding in 2004, Premier Association Management has solidified our position as one of Central Floridas best-in-class property management firms. Premier manages a full scope of property types, including numerous luxury properties from high-rise condominiums, master-planned HOA neighborhoods, and developing communities. Because of this, the firm has realized consistent growth year-over-year. At Premier, we are the best in what we do, and we are entering a new chapter in our companys history, as we look to grow into new markets and provide our services to even more communities across the state of Florida.

What Youll Do:

• Answer phones in a professional manner as required and direct as appropriate.
• Keep Community Managers informed of association and owner communications.
• Keep Community Managers current on the status of projects.
• Create and follow through on CC&R Letters.
• Prepare and follow up on work orders.
• Organization and maintenance of association records.
• Refer architectural violations to the appropriate ARB/ARC coordinator.
• Make certain announcement sign is posted 48 hours in advance of Board meetings.
• Keep community websites contracted with PREMIER updated and working properly.
• Process ARB/ARC applications that do not involve the Architectural Review Coordinator.
• Other administrative tasks assigned.

Responsibilities involving Boards of Directors:

• Attend Board meetings only if required by the Association.
• Contact Board members to sign checks, contracts, etc.
  
  

Responsibilities involving Owners:

• Respond professionally to owners communications in a timely manner.
• Prepare and follow up on compliance letters and documentation of issues.
• Maintain and update vehicle decal information (as appropriate) and all gate software, if assigned to your community.
• Prepare member meeting information for mailings and sign-in material at meetings.

Financial responsibilities:

• Prepare check requests.
• Prepare fining letters with a copy to the client accountant.

What Youll Need:

• Work closely with the Community Manager(s) and Client Accountants to provide services to assigned associations resulting in a high level of client satisfaction.
• Perform a wide range of administrative duties for the Community Association Manager and assist in completing projects for association(s) and owners in a professional and timely manner.
• Draw upon MAY Managements resources as appropriate to provide excellent service to our clients.
• Position draws upon all PREMIER Managements resources to achieve a very high level of client satisfaction.
• Required to maintain a close working relationship with all Staff and to be current with all projects.
• Work with little direct supervision, prioritize, use common sense, and keep the needs of the clients top of mind.
• Well organized able to prioritize.
• Good communication skills both written and verbal
• Proactive able to assess situations quickly and take appropriate action.
• High sense of urgency
• Sensitive to clients. Diplomatic
• Displays good common sense.
• Confident not afraid to make a mistake and admit it to get it fixed.
• Be objective dont take criticism personally.
• Able to work quickly and efficiently; manage a heavy workload.
• Able to work independently with little supervision.
• Ability to handle difficult situations tactfully.

Education & Experience:

• Minimum High School Diploma or GED.
• Competent with VMS and MS Office applications.
• Familiar with each associations covenants and rules.
• Familiar with maintenance personnel & their responsibilities
• Knows the appropriate vendor to call to correct physical faults.
• Familiar with Premier Managements contract responsibilities with each association.

Whats In It for You:

• Competitive pay.
• Group Medical coverage from Florida Blue.
• Basic Life/AD&D and Voluntary life insurance through AFLAC.
• Dental coverage through Blue Dental.
• Vision coverage through Blue Vision.
• Short Term Disability through AFLAC.
• Long-Term Disability through AFLAC.
• Supplemental policies for Critical Illness and Cancer Protection with AFLAC.
• Accident policies through AFLAC.

PREMIER Association Management of Central Florida participates in the federal governments E-Verify program, which confirms employment authorization of all newly hired employees and most existing employees through an electronic database maintained by the Social Security Administration and Department of Homeland Security. For all new hires, the E-Verify process is completed in conjunction with the Form I-9 Employment Eligibility Verification on or before the first day of work. E-Verify is not used as a tool to pre-screen candidates. For up-to-date information on E-Verify, go to www.uscis.gov and click on 'E-Verify' near the bottom.