Communications And Outreach Coordinator

Job Type
Full-time
Description
Location: Assumption Seminary
Reports to: Director of Operations
FLSA Status: Non-Exempt
Work Schedule: Monday through Friday, 8:00 am - 5:00 pm, occasional special events (weekends and evenings as needed)
Summary: The Communications and Outreach Coordinator will support the Assumption Seminary offices by performing a variety of clerical and administrative tasks. The coordinator will also support and coordinate a variety of functions and projects necessary for the successful operation of the seminary.
Requirements
Position Responsibilities:
Administrative Support

• *Provide administrative support to the Executive Administrative Assistant in a variety of areas, including but not limited to filing sensitive information, record keeping, assistance with Seminary projects, maintaining and updating standard operating procedures, and streamlining daily operations.
• Draft letters, correspondence, memos, charts, reports and other documents, as needed.
• Schedule calls and meetings with internal and external stakeholders, including setting up conference calls for the rector and staff, and reserving conference rooms.
• Provide backup support to the Hospitality and Operations Coordinator to include mail sorting, issuance of keys, guest reservations, invoicing, check requests, and receiving and screening calls.
• *Serve as coordinator of seminary events (such as luncheons and receptions associated with the Rite of Candidacy, Rites of Lector and Acolyte, board gatherings, and similar functions), including creating invitations, managing RSVPs, and organizing venue and catering details.

Communications and Outreach

• *Provide direct support to the Associate Director of Stewardship and Development.
• *Serve as a seminary representative on the Marketing and Development committee of the Board of Directors.
• *Work closely with the Associate Director of Stewardship and Development to assist in the development and implementation of outreach strategies to engage with diverse communities and strengthen partnerships.
• Obtain marketing and communication information for social media, website photos and posting, and promotional events.
• *Conducts needs assessments and gathers feedback to tailor outreach efforts effectively.
• *Serve as coordinator of alumni and presbyteral relations, including development of a database, regular communications, and special events.
• *Serve as coordinator of Communications and Outreach, including regular communications with members of the Assumption Board of Directors and the seminary's various partners, publics, and dioceses.

Other:

• Adhere to safety training and protocols daily and take precautionary measure to ensure the safety and well-being of self and others.
• Protect the confidentiality of any information or material obtained in the service with the organization to include but not limited to client names and information, services rendered to clients, donors names and gifts, internal and external investigations or results of any investigations, and financial information.
• Adhere to the Code of Conduct and the Faith and Moral Policy is mandatory.
• Take a solution-oriented approach in all interactions and undertakings, including being a team member that promotes collaboration and commitment to the Mission and Vision of the organization.
• Perform other duties as assigned.

Minimum Qualifications:

• Education
  • Bachelor's degree in relevant field or equivalent work experience, including, but not limited to, marketing, business development, community engagement, public speaking, business networking, non-profits, or additional experience in lieu of degree.
• Experience
  • Minimum of three (3) years of working in an office environment providing customer service and administrative support.
  • Previous experience in community outreach or related field, preferred.
  • Experience in event management and coordination, social media platforms, customizing graphics (i.e. Canva, Photoshop, and InDesign), and utilizing database systems preferred.
• License and Credential
  • Reliable transportation
  • Valid driver license
  • Valid vehicle insurance

Minimum Knowledge and Skills:

• Working knowledge of all Microsoft Office programs, SharePoint, and Adobe Acrobat Pro.
• Fluent in English required; Spanish bilingual preferred.
• Practicing Catholic or familiarity with the Catholic Church preferred
• Basic understanding of clerical procedures and systems such as recordkeeping and filing.
• Excellent customer service and interpersonal skills;
• Must be detail-oriented, organized, effective time management skills, be self-motivated, ability to multi-task, and work well independently and on a team.
• Must have strong written and verbal communication skills in English.
• Ability to write reports, develop correspondence, and memos from draft, copy or dictation.
• Ability to speak effectively and respond to questions from diverse audiences, including stakeholders, and the general public.
• Must have good critical thinking and problem-solving skills.
• Ability to work well under pressure.
• Strong organizational and project management abilities.
• Familiarity with local community dynamics, demographics, and resources.
• Ability to adapt communication style to various audiences.
• Demonstrate agility to adapt to changing priorities, objectives, and situations.
• Ability to always maintain a high-level confidentiality and professionalism.

Travel Requirements:
Travel requirements for the position includes up to 5% local and 0% overnight.
Archdiocese of San Antonio is an Equal Opportunity Employer.
Salary Description
$18-$20