Commercial Property Administrator/Coordinator - Kent Station

THE POSITION

The Property Administrator position assists General Manager and Senior Property Manager in many of the property’s day-to-day administrative and operational duties. The position will be located on-site at Kent Station in the property management office. Kent Station is a 300,000 SF open-air urban village conveniently located in the heart of downtown Kent, Washington. More than just another place to shop and eat, Kent Station is a contemporary, community-based shopping center providing its customers with entertainment, quality services, and convenience all in one place. Simply put, it is where the community gathers to shop, dine, relax, learn, live, celebrate, and be entertained.

Why People Like Working for TPS - Commercial:

• Health Insurance, including Dental & Vision Insurance + FSA
• 401(k) Retirement Plan with Company Match
• Life Insurance
• Long-term Disability Insurance
• Paid Time Off and Holidays
• Support employee development and professional organizational memberships
• We encourage career growth

ESSENTIAL JOB FUNCTIONS

Tenant Service Coordination

· The Property Administrator role acts as a liaison to tenants, vendors and contractors.

· Maintains and updates property/tenant/vendor information in required documents and database systems.

· Maintains work orders to include assignments, reports, tenant calls, and tenant follow-up.

Dispatches maintenance staff and security as needed.

· Assists with other tenant programs, as needed

Operations

· Maintains current tenant and vendor certificates of insurance.

· Responsible for tracking vendor contract maintenance and administration.

· Maintains keys to the project, including vacant spaces.

· Assists with preparation and updating of operational reports.

· Prepares and updates move-in/move-out, parking (if applicable), insurance, mailboxes, keys, tenant welcome gift,

letters, and new tenant checklist.

· Assists with a transportation management plan to include parking monitoring and tracking.

· Contacts utility companies to arrange for transfer of service for tenants.

· Posts rents for tenants and updates rent rolls monthly.

· Sends out monthly rent statements to tenants.

· Deposits all rent payments into Yardi or appropriate bank.

· Charges tenant late fees and interest when necessary.

· Codes and enters invoices in Avid & Yardi for account payables.

· Collects outstanding tenant past due balances per lease agreements.

· Assists with preparation for the annual budget process.

· Prepares copies and emails all monthly financial reports to staff for review.

Front Desk

· Answers incoming phone calls and greets tenants, vendors and staff.

· Maintains vendor/contractor sign in/out logs

· Distributes mail/packages.

· Assists with setting up meetings and taking meeting notes.

· Keeps office supplies stocked and organized.

· Organizes and maintains filing system.

· Composes routine correspondence and memos, and assists with preparing leases, contracts and reports.

Risk Management

· Maintains OSHA and onsite chemical logs as needed.

· Helps maintain all State and Federal required reports and safety documentation.

· Maintains all security reports and incident files.

ADDITIONAL DUTIES AND RESPONSIBILITIES

• Assumes additional responsibilities and performs special projects as needed or directed by General Manager or Senior Property Manager.

EDUCATION AND EXPERIENCE:

• Must have a minimum of two (2) years of property management experience.·
• A high school diploma or equivalent is required, and a college degree is preferred.·
• Must be comfortable working in a fast-paced work environment balancing multiple projects and tasks simultaneously and consistently meet deadlines.
• Must have excellent written and verbal communication skills to communicate and work effectively with management, tenants, co-workers and vendors.
• Must have excellent organizational skills, attention to detail, and ability to be self-directed.· Computer literacy required. Proficiency in preparing Word documents, Excel spreadsheets, and Outlook.
• Property management software and Yardi experience a plus.
• Valid driver’s license, sound driving record, and auto insurance required.

We are an equal-opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status.

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