Commercial Assistant Property Manager

Assistant Property Manager: Orange County, California

South Orange County based Commercial Property Management Company with an excellent opportunity for a candidate interested in the management of commercial properties including office, industrial and retail properties.

The position is responsible for assisting with the operation, physical condition, financial performance of the portfolio and all related administrative tasks. We are looking for a sharp and extremely organized individual who is interested in the property management industry and wants to make a significant contribution to the company and the clients they serve.

Job Responsibilities

The Assistant Property Manager reports directly to and assists the Property Manager and Principals in coordinating all day-to-day operations of the company’s property portfolio. Below is a detailed summary:

· Promptly respond to tenant inquiries and maintenance service calls.

· Assist in collection and resolution of rent and other tenant charges.

· Obtain insurance certificates from tenants and contractors.

· Assist in the process of bidding, awarding and preparing service contracts.

· Prepare correspondence relating annual reconciliations, rent increases and sales for percentage rent.

· Inspects properties to ensure they are in a safe condition and to determine if repairs or maintenance are needed.

· Respond to property emergencies and is emergency contact for tenants and vendors.

· Assist in sourcing and coordinating agreements for leasing opportunities.

· Assist in the preparation and distribution of monthly reports.

· Collaborate with the Property Manager in the preparation of the yearly income and expense budgets.

· Coordinates tenant move-in / move-out procedures.

· Maintain tenant and vendor files.

· Maintain lease files including late fee, option to renew and tenant improvement work schedules.

· Maintain the reporting system for logging and tracks property operational issues such as roof leaks.

· Maintain the collection and data entry of retailer sales and the collection of certified sales reports.

· Periodically assist in processing invoices and researching payables as needed.

Requirements

· Ability to show patience and professional attitude towards Clients, Tenants, and Vendors.

· Reliable, proactive and effective problem solving skills and strong work ethic.

· An effective communicator with the ability to listen well and exhibit excellent follow – through.

· Able to work under pressure, including prioritizing competing demands and meet deadlines.

· Able to establish systems to organize and handle workload and unscheduled tasks.

· Promotes and fosters positive working relationships with clients, tenants, co-workers, management and corporate staff.

· Microsoft Office and Excel proficiency required.