Clerical Assistant 2 - Office For Students With Disabilities (9 Months)

Position Details
Position Information
Posting Number
S157P
Posting Text
Job Title
Clerical Assistant 2 - Office for Students with Disabilities (9 months)
Type of Employment
Full Time
Bargaining Unit
AFSCME
Full-Time/Part-Time
FLSA
Salary Range
Department
Wellness
Posting Text
Job Summary / Basic Function
The mission of the position is to provide administrative support to the Director the Office for Students with Disabilities (OSD) and to provide administrative support to all consumers including, students, members of the university community and those outside of the university community through in person, telephone, written, and online communications and customer service.
This position provides coordination and maintain office inventory of supplies, equipment, software, budget and records.
Split 50/50% position for the Office for Students with Disabilities at PennWest Clarion and Edinboro.
Responsibilities:

• Oversees and coordinates the day-to-day operations of the office
• Serves as liaison between the director and students, faculty, staff, administration and external agencies.
• Processes and distributes mail and other communications.
• Scans/files reports, letters, memoranda, references, correspondence, payroll records, medical statements, evaluations, documents, applications, blanket forms and other miscellaneous forms and information.
• Answers incoming calls and questions regarding OSD services, documentation, etc...
• Greets visitors, directs individuals to proper locations, takes informational messages, screens and routes incoming and outgoing telephone calls, etc...
• Utilizes word processing skills in preparing a variety of documents, performs arithmetic calculations, schedules appointments and assists students in completing forms.
• Maintains privacy and confidentiality of all records and information, in accordance with the Family Educational Rights and Privacy Act, Health Insurance Portability and Accountability Act, Americans with Disabilities Act as amended and other laws and regulations.
• Accepts documentation and creates files for review.
• Monitors and updates prospective student list.
• Maintain databases and spreadsheets of current active students for OSD.
• Maintains an inventory of office supplies and reorders when necessary.
• Operates various office equipment.
• Organizes, types and formats correspondence, reports, and various other forms and documents from written or electronic sources. Duplicates correspondence as required. Proofreads word processed materials to ensure that information is grammatically correct and complete.
• Assists with newsletters and distribution of newsletters to the campus at large.
• Serves as the lead worker for collecting hiring information for student personnel, ensures their completion of pre-employment requirements, assigns tasks and trains them in office protocol and guidelines, including confidentiality of records and information.
• Processes payment and/or requisitions via SAP, SourcePoint and/or Direct Payment
• Form for invoices received, items to be ordered, service purchase contracts, etc....
• Justifies the monthly credit card statement - collects credit card receipts and information
• to be included with the credit card statements; records charges made during the month.
• Maintains accounts payable information for each of the OSD and OSD Auxiliary cost
• centers.
• All other duties as assigned by the Associate Director and Assistant Director.

This position is located at PennWest, Clarion.
PW Edinboro OSD Support:

• Coordinates the collection and verification of student requests for accommodation forms and disability documentation. Articulates and facilitates the request for accommodation process to students and families. Maintains databases and spreadsheets for current and prospective students.
• Assists in the coordination of Emotional Support Animal (ESA)/service animal requests for Students with Disabilities. Assists the Associate Director in ensuring that documentation from medical and psychiatric professionals and veterinarians, is received in a timely manner. Maintains the ESA and Service animal database.

Required Skills, Knowledge & Abilities
Skilled in Microsoft Office platform, specifically Outlook, Word and Excel.
Minimum of Education / TrainingRequired Education Summary
Minimum of one year experience as a secretary or Clerical Assistant in a moderate level position and possession of a high school diploma.
Preferred Qualifications
Banner Student Information System and ESS/Sourcepoint experience are preferred qualifications. Medical terminology and knowledge is highly desired.
Physical Demands
Work Location
Clarion Campus
Work Hours
8am - 4pm
Posting Date
12/12/2023
Closing Date
Open Until Filled
Yes
Diversity Statement
The Office of Diversity, Equity, and Inclusion is committed to and accountable for cultivating an environment that advances diversity, equity, and inclusion (DEI). We strive to create a community that affirms the identities of every individual and affords them dignity and respect, regardless of difference.
EEO Statement
Pennsylvania Western University of Pennsylvania is committed to equal employment and equal educational opportunities for all individuals regardless of gender, gender identity, race or color, ethnicity, national origin or ancestry, age, mental or physical disability, religion or creed, genetic information, affectional or sexual orientation, veteran status, or other classifications that are protected under Title IX of the Education Amendments of 1972, Section 504 of the Rehabilitation Act of 1973, the Americans with Disabilities Act of 1990, and other pertinent state and federal laws and regulations. Direct inquiries to the Title IX Coordinator/Director of Equity and Title IX, 423 Becht Hall 16214-1232; Email asalsgiver@pennwest.edu or phone 814-393-2109. Inquiries may also be directed to the Director of the Office for Civil Rights, Department of Education, 330 Independence Avenue, SW, Washington, DC 20201.