City Clerk

Salary: $76,377.60 - $122,220.80 Annually
Location : Cocoa, FL
Job Type: Full-time
Job Number: 24-034
Department:City Clerk's Office
Opening Date: 12/21/2023
Closing Date: 1/12/2024 4:00 PM Eastern
JOB DESCRIPTION
JOB SUMMARY
The City Clerk is a chartered position and is appointed by the City Manager, reporting to the Administrative Services Director. The scope and responsibility of this position are defined by legal requirements set forth in municipal and State law. Under general direction performs responsible supervision and specialized administrative work directing the activities of the office of the City Clerk. Responsibilities include maintaining the official records of the City which necessitates application of knowledge of Council meeting procedure and legal requirements pertaining to the care of official municipal records. Responsible for recording, publishing, distributing, filing, and safekeeping of all proceedings of the City Council. Serves as the Municipal Supervisor of Elections and coordinates city elections.
ESSENTIAL JOB FUNCTIONS

• Prepares and distributes Council agendas; attends all Council meetings; records all motions and actions of Council members; keeps minutes and maintains the official record of Council as required by law.
• Processes, records, files, certifies, and advertises ordinances, resolutions, and legal notices as required by Florida Statutes; handles legal advertising for the municipality; serves as custodian of the City Seal.
• Serves as the Municipal Supervisor of Elections, conducting all City elections in accordance with City, County and State laws.
• Publishes and distributes public notices as required by law.
• Administers the publication, maintenance and distribution of the municipal code of ordinances and supplements thereto.
• Performs liaison work between the public and City Council as may be required and/o required by the City Manager or designee; administers and records oaths of office.
• Attests to and certifies legal papers as required.
• Establishes and coordinates the City's records management program in compliance with state law.
• Maintains records of contracts, agreements, as well as deeds, easements, for City owned property.
• Maintains all City board members' lists and files and serves notification for expiration and renewals to office.
• Essential Employees may be required to work during an undeclared emergency and/or declared emergency.
• Performs other related job duties as assigned.

KNOWLEDGE, SKILLS AND ABILITIES
Knowledge, Skills and Abilities:

• Knowledge of State and municipal legal requirements in the conducting of municipal elections.
• Knowledge of legal requirements related to the keeping and preservation of ordinances, resolutions, Council minutes, and records; official management practices and procedures.
• Knowledge of City Charter, current ordinances, and State law with respect to municipalities.
• Knowledge of electronic and manual Agenda Management Systems, Municipal codification systems, and records operations, procedures and regulations.
• Proficient in speedily and accurately transcribing detailed meeting minutes.
• Possess advanced typing skills with a high words-per-minute (WPM) rate.
• Efficiently produce error-free documents and reports within tight deadlines.
• Ability to capture discussions, motions, and decisions during city council and committee meetings in the meeting minutes.
• Ability to communicate clearly, both orally and in writing.
• Ability to use critical thinking skills to arrive at solutions and suggest improvement to processes.
• Ability to delegate, manage and supervise effectively.
• Skilled in use of word processing, spreadsheet, database and presentation software.
• Knowledge of effective budget processes, administrative principles, practices, procedures and methods.
• Ability to multi-task, assign, and prioritize assignments within the department.
• Skill in correlating complex documents and preparation of varied correspondence with a high degree of accuracy.
• Ability to exercise tact and courtesy in frequent contact with citizens, employees, elected officials, and representatives of internal and external organizations and agencies.
• Ability to maintain confidentiality.

EDUCATION AND EXPERIENCE
Education and Experience:
Bachelor's degree in public administration, business administration, or a related field, with five (5) or more years of city or municipal clerk experience, including two (2) or more years of management or supervisory experience; or an equivalent combination of education, training and experience.
Designated as a Certified Municipal Clerk by the International Institute of Municipal Clerks or the ability to obtain said certification within six (6) months of hire. Master Municipal Clerk Designation is highly desirable.
Special Qualifications:
For positions requiring the operation of City vehicles, must possess a valid current Florida driver's license, or be able to acquire one within 45 days of hire. This position requires attendance at City Council meetings during evening hours, and other night meetings as required. Florida Notary Public required or the ability to obtain within three (3) months of hire.
ESSENTIAL PHYSICAL SKILLS
PHYSICAL DEMANDS
The work is generally light work and may require exerting up to 20 pounds of force occasionally, and/or up to 20 pounds of force frequently or constantly, to lift, carry, push, pull or otherwise move objects. Additionally, the following physical abilities are required:

• Feeling: Perceiving attributes of objects, such as size, shape, temperature or texture by touching with skin, particularly that of fingertips.
• Dexterity: Primarily with fingers, as in picking, pinching, or typing..
• Handling: Picking, holding, or otherwise working, primarily with the whole hand.
• Mental Acuity: Ability to make rational decisions.
• Reaching: Ability to extend hand(s) and arm(s) in any direction.
• Repetitive Motion: Substantial movements (motions) of the wrist, hands, and/or fingers.
• Speaking: Ability to communicate clearly, accurately and concisely through speech.
• Visual Acuity: Ability to perform activities such as: preparing and analyzing data and figures; transcribing; viewing a computer terminal; and/or extensive reading.
• Walking: Ability to move on foot to accomplish tasks; may be required to walk both short and long (150 feet) distances and move between work sites.

* Medical, Dental, Vision, Life Insurance, and Long Term Disability
* 11 Paid Holidays per year
* Vacation & Sick Time
* Complimentary Health Clinic
* Retirement
* Discounts, Wellness Benefits, and much more!
01
Do you have a Bachelor's degree in public administration, business administration, or a related field?

• Yes
• No

02
Do you have at least five (5) or more years of city or municipal clerk experience, including two (2) or more years of management or supervisory experience; or an equivalent combination of education, training and experience?

• Yes
• No

03
Are you designated as a Certified Municipal Clerk by the International Institute of Municipal Clerks; or do you possess the ability to obtain said certification within six (6) months of hire?

• Yes
• No

04
Do you possess a valid current State of Florida driver's license or are you able to acquire one within 45 days of hire?

• Yes
• No

Required Question